Smile from Hatti Charity Number: 1166495 Address: 6 Hartley Copse, Old Windsor, Berkshire, SL4 2QG
## Trustees Annual Report 2020
## **From Period 1[st] January 2020 - 31st December 2020**
## Trustees and Roles
Table 1.
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Trustee Name Term Ends Role
Mary Sandall May 2030 Brand direction
Rufus Parsons May 2030 Strategy
Katharine Atkinson May 2030 Website, Beneficiaries and
Referrals
Alex Dacres-Hogg May 2030 Financials
Lily Rodd May 2030 Beneficiaries and Referrals
Ushira Kapoor May 2030 Legal
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## Structure and Organisation
## **Governing Document**
CIO - Foundation Registered 12 Apr 2016
## **Team Structure**
The trustees meet once a quarter for a two hour face to face meeting, but also have ad hoc meetings on a Monday evening for an hour once a month. The trustees split roles as detailed above in Table 1. It is a flat structure, with important decisions being made by a quorum of three. There are also a team of Ambassadors who help with the running of the charity. See names and roles in Table 2.
Table 2.
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Name Role In role since
Bianca Stewart Design and Events April 2016
Chiara Pelizzari Social Media and Events April 2016
Sophies Lecocq Events April 2016
Laura Smith Events April 2016
Emma O’Neal Accounts and Events April 2016
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31[st] August 2021 - Smile from Hatti Trustees Anuual Report 2020
## **Trustee Selection Method**
There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. The maximum number of charity trustees is nine. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. Apart from the first charity trustees (listed Table 1), every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Fundraising**
Smile From Hatti maintains a website and uses social media to raise awareness of its activities. Regular sports days, sponsored runs and other events, cake sales and food festivals are held, and the charity provides t-shirts, balloons and other merchandise in support of fundraising events. The website also promotes #Igavebloodhats, a campaign which Hatti started to encourage the giving of blood.
## **Beneficiaries**
We have a relationship with charity CLIC Sargent who refer cancer patients from between the ages of 18 - 23 (at diagnosis) to us.
## **Legal Objects of Smile from Hatti**
THE OBJECTS OF THE CIO ARE TO RELIEVE THE SICKNESS AND SUFFERING OF THOSE WITH CANCER AND OTHER HEALTH CONDITIONS AND DISABILITY ASSOCIATED WITH CANCER AND OTHER HEALTH CONDITIONS, PARTICULARLY (BUT NOT EXCLUSIVELY) THOSE AGED BETWEEN 18-40 YEARS WHO LIVE IN THE UNITED KINGDOM AND PARTICULARLY (BUT NOT EXCLUSIVELY) BY ASSISTING IN THE PROVISION OF THERAPIES AND TREATMENTS, INCLUDING PALLIATIVE CARE, THE PROVISION OF FUNDING AND THE ADVANCEMENT OF EDUCATION OF THE GENERAL PUBLIC IN AREAS RELATING TO CERTAIN ILLNESSES AND MEDICAL CONDITIONS.
## **Mission**
The mission of the charity is to bring a smile to the faces of young people suffering from cancer.
We do this by looking to assist in the treatment and care (including palliative care), improving the quality of life and/or promoting and protecting the physical and mental health of persons suffering, or recovering from cancer between the ages 18-40, in particular but not limited to, the provision of financial assistance, equipment, services, alternative therapies, support and practical advice.
We also look to assist organisations currently providing treatment (for example but not limited to hospices and alternative treatment facilities) and family members who care for persons suffering or recovering from cancer, in particular but not limited to, the provision of financial assistance, equipment, services, alternative therapies, support and practical advice.
## 2020 Ativities and 2021 Objectives
## **2020 Acheivements**
- Supported 40 beneficiaries with “smiles” during 2020, up from 31 in 2019
- We also provided lump sum donations to Thames Hospice and The Royal Marsden for specific items in line with our mission:
- At Royal Marsden we donated in order to have therapists on hand at the hospital to give treatments to cancer patients.
31[st] August 2021 - Smile from Hatti Trustees Anuual Report 2020
- At Thames Hospice we donated towards new treatment beds and technology hardware that younger patients require in order to feel connected with the oustide world.
- Developed our marketing collateral, including leaflets to be distributed at events
- Events – held successful fundraising events within reason under the restrictions, such as virtual pilates and a “Britney” dance class
- Social media – increased our online presence to raise awareness
- **2021 Objectives**
- Make any improvements to the website, as required
- Look to build the relationship with CLIC Sargent and other potential partners
- Increase the number of beneficiaries that we supported in 2020
- Events – potentially virtual under the global restrictions
- Social media – continue to increase our online presence to raise awareness
## Financial Review
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Category Notes Amount
Incoming Donations Donations received from the public £5,848
Beneficiary Expenditure Funds used to pay for beneficiary ‘Smiles’ -£35,131
Miscellaneous Expenses Legal costs, website hoting fees and race -£-853
entrance fees
Promotional Activity Merchandising materials such as balloons -£2,919
and t-shirts
Total Funds at FYE 2019 £108,507
Net cash flow during 2020 -33,054£
Total Funds at FYE 2020 £75,453
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## **Reserves**
Smile from Hatti has a reserve of £20k to ensure the stability of the mission, programs, employment, and ongoing operations of the organisation. The reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss in funding, or uninsured losses. The reserve may also be used for one-time, non-recurring expenses that will build long-term capacity, such as staff development, research and development, or investment in infrastructure. Operating reserves are not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. It is the intention of Smile from Hatti for reserves to be used and replenished within a reasonably short period of time. The reserve can only be used after a vote has been cast by the Board of Trustees. The reserve is held in the Smile from Hatti bank account.
31[st] August 2021 - Smile from Hatti Trustees Anuual Report 2020
**Smile from Hatti**
**No (if any) 1166495**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 1/1/2020 31/12/2020
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 5,848 - - 5,848
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
5,848 - - 5,848
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
None - - - -
- - - -
Sub total - - - -
Total receipts 5,848 - - 5,848
A3 Payments
Donations and grants 35,130 - - 35,130
Fundraising costs 2,919 - - 2,919
Other costs 853 - - 853
- - - -
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CCXX R1 accounts (SS)
10/30/2021
1
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- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 38,902 - - 38,902
A4 Asset and investment
purchases, (see table)
Loan to ambassador - - - -
- - - -
Sub total - - - -
Total payments 38,902 - - 38,902
Net of receipts/(payments) - 33,054 - - - 33,054
A5 Transfers between funds - - - -
A6 Cash funds last year end 108,507 - - 108,507
Cash funds this year end 75,453 - - 75,453
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|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|
|---|---|---|---|
|||**Unrestricted**|**Restricted**|
|**Categories**|**Details**|**funds**|**funds**|
|**B1 Cash funds**|Cash at bank
**_Total cash funds_**|**to nearest £**
**75,453**
**-**
**-**
**75,453**|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK
|OK|
|||**Unrestricted**|**Restricted**|
|||**funds**|**funds**|
CCXX R2 accounts (SS)
2
10/30/2021
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
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Details to nearest £ to nearest £
Loan to ambassador 250 -
- -
- -
- -
- -
- -
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Fund to which
Cost (optional)
Details asset belongs
None -
-
-
-
-
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Fund to which
Cost (optional)
Details asset belongs
None -
-
-
-
-
-
-
-
-
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CCXX R3 accounts (SS)
3
10/30/2021
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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Fund to which Amount due
Details liability relates (optional)
None -
The charity does not own property and -
there are therefore no guarantees given for
loans nor any loans secured
-
-
-
Signature Print Name
Rufus Parsons Rufus Parsons
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CCXX R4 accounts (SS)
10/30/2021
4
## **CC16a**
## **Last year**
## **to the nearest £**
**24,870 - - - - - - - 24,870**
**-**
## **24,870**
**7,800 1,742 1,059 -**
CCXX R5 accounts (SS)
10/30/2021
5
**10,601**
**250 250**
**10,851**
**14,020 - 94,487 108,507**
**Endowment funds to nearest £**
**-**
OK
**Endowment funds**
CCXX R6 accounts (SS)
6
10/30/2021
## **to nearest £**
**-**
**Current value (optional) - - - - -**
**Current value (optional)**
**-**
CCXX R7 accounts (SS)
10/30/2021
7
## **When due (optional)**
Date of approval 24/10/21
CCXX R8 accounts (SS)
8
10/30/2021