## **Registered Charity Number 1166449**
## **ALPHABETTI THEATRE**
## **(A Charitable Incorporated Organisation)**
**REPORT AND ACCOUNTS For the year ended 30 April 2021**
1
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
The Trustees present their report and the unaudited financial statements of the charity for the year ended 30 April 2021.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
**Charity number** 1166449 (England & Wales) **Principal address** Alphabetti Theatre, St James Boulevard, Newcastle upon Tyne NE1 4HP
## **Trustees**
The Trustees of the charity during the year and to the date of signing this report are as follows:
Mr Jon Farthing (Chair) Mr David Byrne Ms Janet Plater Ms Joanne Hodson Ms Ruth Patterson
## **Independent Examiner**
Pete O’Hara FCA, Chartered Accountant, 4 Stoneyhurst Road West, Gosforth, Newcastle upon Tyne NE3 1PG
**Bankers**
HSBC, 110 Grey Street, Newcastle upon Tyne NE1 6JG
## **Governing Documents**
Theatre In Motion was established as a Charitable Incorporated Organisation (CIO) on 8 April 2016. The company subsequently changed its name to Alphabetti Theatre. As a CIO it is governed by its constitution.
## **Objectives and Activities**
The charity’s objects are to promote, develop and maintain the public's understanding and appreciation of the arts, in particular the dramatic arts.
## **Activities for the Public Benefit**
The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
The main activities undertaken for the public benefit are as follows:
- Working with local communities to engage individuals in the arts
- Making work to provoke new thinking about how cultures interact
- • Developing audiences for contemporary performance
2
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued)**
## **Recruitment & Appointment of Trustees**
New Trustees are identified and appointed on the recommendation of the existing Trustees.
## **Operation of the Board of Trustees**
The Board of Trustees typically meets four times per year and, additionally, holds an Annual General Meeting.
## **Trustee Induction & Training**
In the first year of appointment an induction and training year is provided, covering both the distinctiveness of the organisation, as well as the duties and responsibilities of acting as a charity Trustee.
## **Risk Management**
The Trustees of the charity regularly review the major governance, operational and financial risks which the charity faces as part of its annual business planning process and confirm that systems have been established to mitigate these risks. Given the current situation regarding the pandemic and the potential ongoing impact, the Trustees intend to undertake a detailed review of the risk management strategy to ensure that appropriate financial systems and controls remain in place.
The Trustees consider the key risks facing the charity at this time to be the financial risks arising if the organisation is unable to attract sufficient income to realise its planned projects to the scale and quality to which the organisation aspires, and the ongoing position regarding the pandemic and potential impact on operations.
3
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **ACHIEVEMENTS AND PERFORMANCE**
## **Summary of the main achievements of the charity during the year**
At the time of writing this (September 2021), the performance ecology in the UK and the North East is looking vastly different due to COVID-19. However, looking back at Alphabetti Theatre’s year to 30 April 2021, it is inspiring and exciting to see what the organisation has been able to achieve. This has all been made possible by the incredibly hard-working small team, the hugely supportive and guiding Trustees, all of the funders, artists and audience members who have invested time, money, and emotion into a year for which we had not planned.
On 16 March 2020, we had to close our doors to avoid contributing to the spread of COVID-19, to protect staff, audiences, artists & participants. Being a relatively new and small charity, we’d put in place a long-term plan to grow our reserves. By August 2020 these were almost completely depleted due to the crisis.
To survive this pandemic, Alphabetti Theatre achieved the following:
- Secured £25k grant for hospitality organisations
- Secured business rates holiday
- Made full use of the Job Retention Scheme
- Secured £35k from Arts Council England’s Emergency funding
- Secured £122k from the first round of Cultural Recovery Fund
- Secured £61k from the second round of Cultural Recovery Fund
- • Secured an additional £15k for hospitality organisations
Despite all of the above, there were times of real financial uncertainty, particularly given that we were solely reliant on funding bodies rather than being able to earn income. Throughout this we’ve remained committed to our communities, audiences, artists, and staff; while other arts organisations were making redundancies and battening down their metaphorical hatches, Alphabetti made a decision to continue to create and produce to get ourselves out of the pandemic.
We produced a free high-quality online programme consisting of:
- 9 new writing micro-commissions for audio drama created by underrepresented voices in the North East theatre ecology.
- A weekly curated selection of bitesize, cultural content from across the internet
- Monthly live-streamed chat/cabaret performances
- Monthly online performances exclusive to Alphabetti
We continued to grow our reputation nationally, whilst remaining committed to working with independent artists, aiding them with support to help access grants/government funds. We were the only venue in the North East that signed up to the North Star Project, founded by New Diorama Theatre to provide support to the independent artists sector across the country, and included 40 national partners such as the RSC, National Theatre and Nottingham Playhouse. We supported over 100 artists in accessing funds to support them through COVID-19.
4
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **ACHIEVEMENTS AND PERFORMANCE (CONTINUED)**
## **Summary of the main achievements of the charity during the year (Cont.)**
Whilst we were unable to have the public in our building, we were able to do some much needed capital work. This was the culmination of three years of negotiations with the landlord, with some of this work being conditions for signing the lease on the part of Alphabetti. This meant that the landlord paid for the majority of the work; these changes improved the building and its accessibility. The work included a new floor, a new access ramp, new toilets, a reconfiguration of the theatre, a new music/cabaret stage in the bar/café and a new lighting rig.
During this time when we were unable to have the venue open, we took time to stop and really evaluate Alphabetti. Over the past decade we have not been able to afford ourselves this time due to financial restraints. This thinking time gave us head space to reimagine and improve how the venue operated; we remodelled how we programme work, allowing us to offer something unique and vital in the region. Alphabetti Theatre was formed to fill a space in the North East theatre ecology that the National Portfolio Organisations (NPOs) were unable to fill; as we grew, the NPOs changed the direction in which they were working, meaning the gap we had been filling no longer existed in the same way. Our new programming model sees us invest more in a smaller number of artists whilst giving a clear progression from our artist development opportunities to the main theatrical programming.
The driving factor in improving our operations was developing what accessibility means at Alphabetti. We were already socio-economically accessible, but we wanted to offer captioned, audio-described and relaxed performances, all of which are possible with time and resources. We hired three access consultants to survey Alphabetti, from which point we worked with them to see what can be fixed and reimagined in the short-term, medium-term, and long-term. We then held access training for all the staff.
In October 2020 we partly re-opened in a COVID-safe way in accordance with government guidelines, to try and reignite some of our income streams through:
- Rehearsal room hires
- Theatre hires for rehearsing, filming or meetings
In December 2020, working with new community-minded theatre company Woven Nest, Alphabetti co-produced Love From…, an immersive festive promenade film and audio experience. Both film and audio were released online as part of Alphabetti's Pay What You Feel ticketing scheme, meaning that audience members could watch or listen for free with a request for a donation at the end.
Woven Nest ran online workshops through September & October with West Rainton Primary School, Springfield Lodge Care Home, Carr Hill Community Primary School, St Mark's Court Care Home & Hotspur Primary School. During these workshops the participants developed story, character, and location ideas, from which material writer and director Ali Pritchard put together a script.
5
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **ACHIEVEMENTS AND PERFORMANCE (CONTINUED)**
## **Summary of the main achievements of the charity during the year (Cont.)**
Through lateral, clever, and creative thinking we created a production that adhered to social distancing and kept artists, audiences, and staff safe - whilst still ensuring that it was interactive, sensory and immersive. We worked in partnership with Newcastle City Council and were granted local exemption if Newcastle was put into Tier 3 restrictions, meaning that performances could take place. However, a few days before we were due to open, the second lockdown was introduced and the central government rejected all exemptions, taking the decision out of the hands of local councils. This meant the performance could no longer take place. This was a huge blow to both morale and finances, when all hoops had been jumped through, with risk assessments thicker than the phone book - the team had gone above and beyond in creating a COVID-safe performance where face masks, hand sanitising and social distancing were part of the world the audience were to step into.
However, all members of the team worked exceptionally hard in reworking the performance into a film and audio experience (for visually impaired audience members). Woven Nest created activity packs that audience members could use with their families alongside the film and audio, with all ticket holders then being given the option of the linked activity pack and experience, or a full refund of the ticket they had purchased.
Despite the global pandemic and the regular last-minute changes from the central government with this project we:
- Expanded, developed & engaged with new & current audiences.
- Developed established & emerging artists in the region.
- Provided a high-quality thought-provoking, educational, fun & socioeconomically accessible cultural entertainment for all.
- Provided professional development for all involved.
The start of 2021 saw Alphabetti launch our new programming policy, to much applause from the regional and national performing arts ecology. We were then able to release the nine audio plays commissioned in 2020, released weekly from 25 January to 22 March. We also announced our spring season which was unapologetically online and, wherever possible, live. This season launched on 4 May.
## **Financial Review**
The financial result for the year is a surplus on Unrestricted Funds of £144,548 (2020: surplus £43,906). As a result, the charity’s Unrestricted Funds at 30 April 2021 are £193,427.
6
**ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **ACHIEVEMENTS AND PERFORMANCE (CONTINUED)**
## **Reserves Policy**
The Trustees sought to retain sufficient Unrestricted Reserves to cover all known liabilities and to provide for a degree of contingency to complete the charity’s existing operations in an orderly manner in the event of an unforeseen reduction in income, which was quantified as a total requirement of £40,000. Whilst this sum appeared sufficient as at 30 April 2021, in light of the ongoing pandemic the Trustees intend to review this reserve and will increase the same during the next financial year if necessary.
The statement of financial activities shows total unrestricted funds of £193,427 at 30 April 2021. Free unrestricted reserves, defined as unrestricted funds, less any designated funds and the value of Tangible Fixed Assets, are £185,404.
The ‘excess’ will enable Alphabetti to support artists back into the creative space, with many having been not working for the majority of the pandemic, allowing more time and space in the rehearsal period and allowing Alphabetti to offer more work to more artists.
This policy is reviewed by the Trustees on a quarterly basis, whilst we are still in the pandemic and, once we are fully recovered, it will revert back to annually as part of the charity’s budgeting processes.
## **PLANS FOR FUTURE PERIODS**
Having solidified our importance to the region’s performing arts ecology, Alphabetti is now looking to develop our national presence, through more funds invested in a PR role and looking to support artists to tour/ transfer their work. Alphabetti will continue to develop our economic resilience to ensure that we continue to support more artists and audiences each year. We will do this through four key targets, seeking to:
- develop and continue to improve our organisational structure, understanding that we are a training theatre, and looking to support all our employees, volunteers, artists and participants in expanding their skill set.
- continue to produce high quality socio-economically accessible theatre.
- continue the expansion of our artists and audiences.
- continue to identify and improve the social impact that Alphabetti has a culturally significant venue, regionally and nationally.
7
## **ALPHABETTI THEATRE TRUSTEES’ REPORT YEAR ENDED 30 APRIL 2021**
## **RESPONSIBILITIES OF THE TRUSTEES**
The Trustees shall manage the business of the Charity and may exercise all the powers of the Charity unless restricted by the Charities Act or the constitution of the Charity.
The Trustees are responsible for the preparation of the financial statements for each financial year which show a true and fair view of the state of affairs of the charity as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year.
In preparation of the financial statements the Trustees should follow best practice and:
1. Select suitable accounting policies and apply them.
2. Make judgements and exercises that are reasonable and prudent.
3. Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue on that basis.
The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity.
The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005 by the Charities Commission England and Wales).
## **Signed on behalf of the Board of Trustees**
## **Jon Richard Farthing, Trustee**
## **9 December 2021**
8
## **INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF ALPHABETTI THEATRE FOR THE YEAR ENDED 30 APRIL 2021**
I hereby report to the Trustees/Members of Alphabetti Theatre (Charity Registration Number 1165934) on the accounts for the year ended 30 April 2021 set out on pages 10 to 22.
## **Responsibilities and basis of report**
As the charity’s trustees (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent Examiner’s Statement**
Since the Company’s gross income exceeded £250,000, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountant in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods or principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial reporting Standard applicable in the UK and Republic of Ireland (FRS102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Pete O’Hara, FCA, Chartered Accountant Fellow of the Institute of Chartered Accountants in England & Wales**
4 Stoneyhurst Road West, Gosforth, Newcastle upon Tyne NE3 1PG
9 December 2021
9
## **ALPHABETTI THEATRE STATEMENT OF FINANCIAL ACTIVITIES YEAR TO 30 APRIL 2021**
|**Note**
**Income**
Income from Investments
2
Income from Grants, Donations &
Legacies
3
Income from Charitable Activities
4
Other Income
5
**Total Income**
**Expenditure**
Expenditure on Charitable Activities
6
**Total Expenditure**
**Net Income/(Expenditure)**
7
Balance brought forward
**Balance carried forward at 30**
**April**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2021**
**Total**
**2020**
**£**
**£**
**£**
**£**
22
-
22
80
201,828
100,959
302,787
173,414
12,395
-
12,395
84,168
89,466
-
89,466
31,870|
|---|---|
||**303,711**
**100,959**
**404,670**
**289,532**
159,163
73,140
232,303
230,235|
||**159,163**
**73,140**
**232,303**
**230,235**|
||**144,548**
**27,819**
**172,367**
**59,297**
48,879
51,966
100,845
41,548|
||**£193,427**
**£79,785**
**£273,212**
**£100,845**|
The notes on pages 12 to 22 form part of the financial statements.
There are no recognised gains and losses during the year other than as shown above.
All the activities for the year are continuing activities.
10
## **ALPHABETTI THEATRE**
## **STATEMENT OF FINANCIAL POSITION/BALANCE SHEET AT 30 APRIL 2021**
|**Notes**
**Fixed Assets**
Tangible Fixed Assets
11
Investments
12
**Current Assets**
Debtors
13
Cash at Bank and In Hand
**Creditors:**
Amounts Falling Due Within 1 Year
14
**Net Current Assets**
**Total Net Assets**
**Represented By:**
Unrestricted Funds
15, 16
Restricted Funds
15, 16|**2021**
**2020**
**£**
**£**
8,923
2,042
1
1
89,092
42,398
176,736
74,883|
|---|---|
||265,828
117,281
(1,540)
(18,479)|
||264,288
98,802|
||**£273,212**
**£100,845**|
||193,427
48,879
79,785
51,966|
||**£273,212**
**£100,845**|
The notes on pages 12 to 22 form part of the financial statements.
**The financial statements were approved by the Trustees, and authorized for issue, on 9 December 2021 and signed on their behalf by:**
## **Jon Richard Farthing, Trustee**
11
## **ALPHABETTI THEATRE NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **1. Accounting Policies**
## **Basis of Accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Alphabetti Theatre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **Income**
All income is included in the Statement of Financial Activities (SOFA) when there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Such income is only deferred when the donor or funder has specified that the grant or donation can only be used in future accounting periods or where the donor or funder has imposed conditions which must be met before the charity has unconditional entitlement.
Investment income, including interest on funds held on deposit, is recognised on a receivable basis.
## **Expenditure**
All expenditure is accounted for on an accruals basis and is recognised when a liability is incurred.
- Expenditure on raising funds are those costs of seeking potential funders and applying for funding
- Charitable activities include expenditure associated with the planning and delivery of artistic productions and associated activities. This includes both the direct costs and support costs relating to these activities.
- Support or Indirect costs are those costs incurred in support of the charitable objectives. These have been allocated to the resources expended on a consistent basis that fairly reflects the true use of those resources within the organisation, such as allocating staff costs by time spent and other costs by their usage.
- Governance costs are those incurred in the governance of the charity and its assets and are primarily associated with the constitutional and statutory requirements.
## **Irrecoverable VAT**
All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **Taxation**
Alphabetti Theatre meets the definition required of a charitable company for UK Corporation Tax purposes. Consequently, the company is potentially exempt from taxation in respect of income or capital gains to the extent that such income or gains are applied exclusively for charitable purposes.
12
## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **1. Accounting Policies (Continued)**
## **Pensions**
Alphabetti Theatre contributes to a defined contribution pension scheme. Further details can be found in Note 9.
For the defined contribution scheme, the amount charged to the Statement of Financial Activities in respect of pension costs is the contributions payable in the year. Differences between contributions payable in the year and contributions actually paid are shown as either accruals or prepayments in the Balance Sheet.
## **Tangible Fixed Assets and Depreciation**
Depreciation is provided on any fixed assets at rates calculated to write off the assets over their remaining useful lives as follows:
Theatre & Bar Equipment - 20% per annum straight line IT & Office Equipment - 33% per annum straight line
A full year’s depreciation charge is applied in the year of acquisition and no charge is made in the year of disposal.
## **Financial Instruments**
The charity only has financial assets and liabilities of a kind which qualify as basic financial instruments. Such instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **Fund Accounting**
General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Designated Funds comprise unrestricted funds set aside by the Trustees for a specific purpose.
Restricted Funds reflect income received which a funder or donor requires must be spent on a particular purpose or where funds have been raised for a specific purpose. Such income and associated expenditure is shown as Restricted in the Statement of Financial Activities, whilst any unspent balances at the year-end are carried forward as Restricted Funds.
## **Going Concern**
There are no material uncertainties about the charity's ability to continue.
## **Judgements and Key Sources of Estimation Uncertainty**
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
There are no significant judgements or estimation uncertainty included within the financial statements.
13
## **ALPHABETTI THEATRE NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **2. Income from Investments**
|Interest Receivable|**Unrestricted**
**Funds**
**£**
22|**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
-
22
80|
|---|---|---|
||**£22**|**£-**
**£22**
**£80**|
The 2020 total of £80 was wholly attributable to Unrestricted Funds.
## **3. Income – Grants, Donations & Legacies**
|**Grant Income**
40Kola - Comedy Rola
ACE - Cultural Recovery Fund 1
ACE - Cultural Recovery Fund 2
ACE - Emergency Fund
ACE – Invigorate Festival
ACE – Organisational Development
ACE – Present
ACE via Ben Dickenson – 3 Shorts
ACE via Olivia Hunt - Love From
ACE via Steve Byron – Rocket Girl
Ballinger Trust
Community Foundation - AWARE
Community Foundation – Envirasearch
Community Foundation - Invigorate
Joicey Trust
Newcastle City Council - COVID-19
Newcastle City Council - Hospitality
Newcastle Cultural Investment Fund
Newcastle NE1 - Winter Pavement Cafe
Newcastle University - Sucking Eggs
Seedbed Trust
Sunday For Sammy
**Donations**
Alphabetti Trading Limited
General Donations|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
-
300
300
-
122,000
-
122,000
-
-
61,000
61,000
-
35,000
-
35,000
-
-
1,509
1,509
13,491
-
-
-
1,499
-
-
-
14,990
-
-
-
5,022
-
16,650
16,650
-
-
-
-
15,000
-
-
-
15,000
-
-
-
9,910
-
-
-
1,000
-
-
-
10,000
-
-
-
3,000
37,533
-
37,533
-
-
-
-
25,000
-
11,000
11,000
22,500
-
500
500
-
-
10,000
10,000
5,000
-
-
-
350
-
-
-
3,000
-
-
-
28,247
7,295
-
7,295
405|
|---|---|
||**£201,828**
**£100,959**
**£302,787**
**£173,414**|
Of the 2020 total of £173,414, £54,002 is attributable to Unrestricted Funds and £119,412 to Restricted Funds.
14
## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **4. Income from Charitable Activities**
|Venue Hire & Rental Income
Workshops, Lectures & Consultancy
Merchandise Sales
Box Office Income|**Unrestricted**
**Funds**
**£**
10,947
198
82
1,168|**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
-
10,947
19,878
-
198
8,229
-
82
-
-
1,168
56,061|
|---|---|---|
||**£12,395**|**£-**
**£12,395**
**£84,168**|
The 2020 total of £84,168 is wholly attributable to Unrestricted Funds.
## **5. Other Income**
|Coronavirus Job Retention Scheme
Theatre Tax Relief|**Unrestricted**
**Funds**
**£**
44,828
44,638|**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
-
44,828
10,852
-
44,638
21,018|
|---|---|---|
||**£89,466**|**£-**
**£89,466**
**£31,870**|
Of the 2020 total of £31,870, £21,018 is attributable to Unrestricted Funds and £10,852 to Restricted Funds.
15
## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **6. Expenditure on Charitable Activities**
|**Direct Project Costs**
Salaries & On Costs
Alphabetti Production Costs
Artists’ Fees
Freelance Team Costs
Visiting Artists – Box Office Split
Technical Costs
Marketing & Communication Costs
**Support Costs**
Premises Costs
Overheads & Administration Costs
Depreciation
**Governance Costs**
Independent Examination Fees
Other Accountancy Fees
Payroll Processing Costs|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
93,400
13,590
106,990
101,099
19,849
34,211
54,060
36,136
-
25,339
25,339
20,728
-
-
-
1,933
-
-
-
25,888
1,943
-
1,943
890
1,364
-
1,364
4,958
27,978
-
27,978
28,596
9,601
-
9,601
6,485
3,058
-
3,058
1,332
900
-
900
900
420
-
420
420
650
-
650
870|
|---|---|
||**£159,163**
**£73,140**
**£232,303**
**£230,235**|
Of the 2020 total of £230,325, £115,362 is attributable to Unrestricted Funds and £114,873 to Restricted Funds.
## **8. Staff Costs/Trustees’ Remuneration**
|
Gross Salary Costs
Social Security Costs
Employer’s Pension Contributions|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
90,520
13,590
104,110
98,361
926
-
926
1,491
1,954
-
1,954
1,247
**£93,400**
**£13,590**
**£106,990**
**£101,099**|
|---|---|
Of the 2020 total of £101,099, £45,023 is attributable to Unrestricted Funds and £56,076 to Restricted Funds
The average number of staff employed in the year on Artistic Direction and Venue Management was 5 (2020: 5)
16
## **ALPHABETTI THEATRE NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **8. Staff Costs/Trustees’ Remuneration (Cont.)**
No staff received remuneration in excess of £60,000 in the year (2020: None).
No remuneration was paid to or waived by Trustees/Directors in the year (2020: £Nil).
Trustees are able to claim re-imbursement at cost for any out-of-pocket expenses they incur in the course of their Trustee duties, but no such costs were incurred/claimed in the year (2020: £Nil).
## **9. Pension Scheme**
Pension benefits are provided through a Group Personal Pension Scheme, which is a defined contribution scheme. The assets of the scheme are held separately from those of the company in a separately administered fund. In the year to 30 April 2021, Alphabetti Theatre made an employer's contribution of 3% of pensionable pay, provided that the employee makes a minimum contribution of 5%.
These amounts are paid over to the scheme on a monthly basis.
Contributions totalling £280 were outstanding at 31 March 2021 (2020: £233).
## **10. Net Income/(Expenditure)**
||**2021**|**2020**|
|---|---|---|
|Net Income/(Expenditure) is stated after charging/(crediting):|**£**|**£**|
|Depreciation|3,058|1,332|
|Independent Examiner’s Fees|900|900|
## **11. Taxation**
Alphabetti Theatre is a Charitable Incorporated Organisation and, therefore, is not liable to income tax or corporation tax on income or gains derived from its activities as they fall within the exemptions available.
17
## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **12. Fixed Assets**
|**Cost**
At 1 May 2020
Additions in year
At 30 April 2021
**Accumulated Depreciation**
At 1 May 2020
Charge for year
At 30 April 2021
**Net Book Value**
At 30 April 2021
At 1 May 2020
**13.**
**Investments**
Investment in trading subsidiary – Alphabetti Trading Limited|**Theatre, IT &**
**Office**
**Equipment**
**£**
**Total**
**Fixed**
**Assets**
**£**
6,069
6,069
9,939
9,939
16,008
16,008
4,027
4,027
3,058
3,058
7,085
7,085
**£8,923**
**£8,923**
£2,042
£2,042
**2021**
**£**
**2020**
**£**
1
1
£1
£1|
|---|---|
|||
|||
|||
|||
Alphabetti Theatre owns 100% of the share capital of Alphabetti Trading Limited (Company Number 11214355), which is responsible for bar and catering operations.
Alphabetti Trading Limited will typically donate some or all of its profits to Alphabetti Theatre.
## **14. Debtors**
|**ebtors**||
|---|---|
|Other Debtors
Amounts due from subsidiary – Alphabetti Trading
Accrued Income – Donation from Alphabetti Trading
Accrued Income – Theatre Tax Relief
Accrued Income - Other
Prepayments|**2021**
**2020**
**£**
**£**
-
778
6,383
16,533
2,473
2,473
44,638
21,018
32,009
1,531
3,589
65|
||**£89,092**
**£42,398**|
All sums are due within 1 year.
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## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **15. Creditors - Amounts Falling Due Within One Year**
|**reditors - Amounts Falling Due Within One Year**||
|---|---|
|Trade Creditors
Other Taxes & Social Security Costs
Other Creditors
Accruals|**2021**
**2020**
**£**
**£**
-
-
-
901
280
233
1,260
17,345|
||**£1,540**
**£18,479**|
## **16. Analysis of Net Assets between Funds**
|Fixed Assets
Investments
Debtors
Cash at Bank and In Hand
Creditors – Due Within 1 Year|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
8,923
-
8,923
2,042
1
-
1
1
70,183
18,909
89,092
42,398
115,860
60,876
176,736
74,883
(1,540)
-
(1,540)
(18,479)|
|---|---|
||**£193,427**
**£79,785**
**£273,212**
**£100,845**|
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## **ALPHABETTI THEATRE**
## **NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **17. Analysis of Charitable Funds**
|**Unrestricted General Fund**
**Movement on Restricted Funds**
40Kola - Comedy Rola
ACE - Cultural Recovery Fund 2
ACE – Invigorate Festival
ACE via Olivia Hunt - Love From
Ballinger Trust – Community
Engagement & Audience Dev’t post
Community Foundation - AWARE
Joicey Trust
Newcastle Cultural Investment Fund via
Community Foundation - Invigorate
Newcastle Cultural Investment Fund via
Community Foundation - Organisational
Development
Newcastle NE1 - Winter Pavement
Cafe
Newcastle University – Sucking Eggs
Newcastle University - VOICE
Sunday For Sammy Trust
**Total Restricted Funds**
**Total Funds**|**Fund at 1**
**May**
**2020**
**£**
**Incoming**
**Resources**
**for Period**
**£**
**Resources**
**Expended**
**for Period**
**£**
**Fund at 30**
**April 2021**
**£**
**48,879**
**303,711**
**(159,163)**
**193,427**
-
300
(300)
-
-
61,000
(18,000)
43,000
13,491
1,509
(3,230)
11,770
-
16,650
(16,650)
10,840
-
(10,840)
-
9,910
-
(2,200)
7,710
2,250
-
(2,250)
-
10,000
-
-
10,000
1,875
11,000
(12,875)
-
-
500
(500)
-
-
10,000
(2,695)
7,305
3,100
-
(3,100)
-
500
-
(500)
-|
|---|---|
||**51,966**
**100,959**
**(73,140)**
**79,785**|
||**£100,845**
**£404,670**
**£(232,303)**
**£273,212**|
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## **ALPHABETTI THEATRE NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **17. Analysis of Charitable Funds (Cont.)**
## **Name of Restricted Fund**
## **Description, Nature & Purpose of the Restricted Fund**
40Kola - Comedy Rola Towards the costs of Comedy Rola ACE - Cultural Recovery Fund 2 Towards a package of agreed costs enabling a transition back to a viable and sustainable operating model.
ACE – Invigorate Festival Towards the costs of Invigorate Festival
ACE via Olivia Hunt - Love From Towards the costs of Love From… Ballinger Trust – Community Towards the costs of a Community Engagement & Engagement & Audience Dev’t post Audience Development Co-ordinator Community Foundation - AWARE Towards the costs of AWARE Joicey Trust Towards the costs of a Community Engagement & Audience Development Co-ordinator
Newcastle Cultural Investment Fund via Towards the costs of Invigorate Fringe Festival Community Foundation - Invigorate
Newcastle Cultural Investment Fund via Towards the costs of organisational development Community Foundation – Organisational Development
Newcastle NE1 - Winter Pavement Towards the costs of operating a pavement cafe Cafe Newcastle University – Sucking Eggs Towards the costs of Sucking Eggs (previously VOICE)
Sunday For Sammy Trust Towards the costs of a Community Engagement & Audience Development Co-ordinator
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## **ALPHABETTI THEATRE NOTES TO THE ACCOUNTS AT 30 APRIL 2021**
## **18. Financial Commitments**
No material financial commitments have been made in respect of future financial years.
## **19. Related Parties**
Alphabetti Theatre has identified the following relationship which should be disclosed as a related party:
Party: Alphabetti Trading Limited Relationship: 100% Owned Subsidiary
Nature of Transactions in the year: Donation of subsidiary profits
- In the year to 30 April 2021, Alphabetti Trading donated profits of £Nil (2020: £28,247) to Alphabetti Theatre.
- At 30 April 2021, Alphabetti Trading owed £2,473 (2020: £2,473) to Alphabetti Theatre in respect of unpaid donation of profits.
Nature of Transactions in the year: Receipt of grant funding
- In the year to 30 April 2020, Alphabetti Trading received funding of £25,000 granted to Alphabetti Theatre.
- At 30 April 2021, Alphabetti Trading owed £Nil to Alphabetti Theatre in respect of this grant funding (2020: £15,000).
Nature of Transactions in the year: Costs paid by charity on behalf of subsidiary
- In the year to 30 April 2021, Alphabetti Theatre paid costs of £4,850 (2020: £1,533) on behalf of Alphabetti Trading.
- At 30 April 2021, Alphabetti Trading owed £6,383 (2020: £1,533) to Alphabetti Theatre in respect of reimbursement of these costs.
There were no other transactions in the year with related parties, such as are required to be disclosed under the Financial Reporting Standard for Smaller Entities (Effective April 2008) (2020: None).
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