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Caring in Crisis Africa (UK) Charitable Incorporated Organisation Registered Charity Number 1166440
Trustees Annual Report for the Period ended 31[st] March 2021
| Working names of the CIO: | CiCA UK, CiCA | |
|---|---|---|
| Address: | 9 Darfield Avenue | |
| Owlthorpe | ||
| Sheffield | ||
| S20 6SU | ||
| Trustees: | Trustees who manage the charity | |
| Timothy Butcher | Chair | |
| Nicholas Lugg | ||
| Susan Butcher | ||
| Lorraine Slater | ||
| Judith Dillon | ||
| Erica Lugg | ||
| Bankers: | Lloyds Bank Plc | |
| Independent Examiner: | Jennifer Copley | |
| jennifercopley.finance@gmail.com | ||
| http://www.facebook.com/jennifercopleyfinance | ||
| Website: | www.cicauk.org | |
| Facebook: | www.facebook.com/cicacharity |
Report of the trustees for the period ended 31[st] March 2021
The trustees of Caring in Crisis Africa (UK) present their report and financial statements for the period ended 31st March 2021. The report is prepared in line with the template provided by the Charity Commission (October 2016).
This report represents the fifth since registration and reflects the continued growth of the scope and impact of the charity.
Objectives and activities
The objects of the CIO are:
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a. To relieve sickness and financial hardship, and to promote and preserve the good health of persons, especially children and young people, including but not by way of limitation those affected by HIV/AIDS through the provision of support, funds, goods or services of any kind in Zambia and such other parts of Africa as the trustees from time to time may think fit;
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b. To advance the education of persons, especially children and young people, and in particular those who are disadvantaged in Zambia and such parts of Africa and by such charitable means as the trustees may from time to time think fit;
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c. The prevention or relief of poverty in Zambia and such parts of Africa by providing: grants, items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
The main activities in the reporting period were;
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i) Educational sponsorship for primary and secondary students in Zambia, Zimbabwe and Kenya. Provision of financial support for students in higher education and training in Zambia.
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ii) Participation in the ‘Big Give Christmas Challenge’ match funding scheme, successfully raising funds to secure education coupled with provision of high quality re-usable sanitary wear for girls
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iii) Continued fundraising and support for poor and destitute elderly people. There has been a longstanding plan to construct a residential house to accommodate elderly people, on the outskirts of Mufulira. Construction began during this financial period.
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iv) In response to the COVID-19 pandemic, we launched a rapid response fund, raising money to assist affected by the disease itself or the economic impacts of restrictions.
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v) The construction of two wells in remote communities in Kenya, providing clean water and protection for young girls that would otherwise have had to collect the water by hand, putting themselves in danger.
Statement on public benefit
The trustees confirm they have had regard to the Charity Commission guidance on public benefit.
Contribution made by volunteers
Volunteers play a key role in the ongoing work of the charity. Our fundraising activities and events in the UK are organised and staffed by volunteers, currently trustees. The team that is active in monitoring and administering funds and practical assistance in the countries we work in are mainly volunteers. Our office manager in Zambia is paid a smalI salary, and others receive basic allowances to cover transport and communication. It is a measure of the success of the charity in its aims and objectives that people are motivated beyond personal gain to ensure the success of our projects.
It has previously been reported that trustees have been minded to remunerate one of their number for administrative services provided to the charity in the form of book-keeping, publicity, fundraising and administration. During this reporting period it was agreed that this should begin on a monthly payroll basis at a low starting level of £150 per month, reviewable at least every 6 months.
Summary of the main achievements of the charity in the reporting period
Child Sponsorship
Zambia
CiCA UK was founded on the basis of a child sponsorship scheme, and many of our long-term supporters are sponsors of individual children. At the end of this reporting period, we had 47 active sponsors, giving on a regular basis to support children in Zambia. This corresponded to 53 children being sponsored. The difference in numbers can be attributed to some sponsors supporting more than one child, and also in rare cases, a sponsor has stopped their support yet for the child’s welfare the charity has continued to provide funds.
An analysis of the account shows that income for these children during the reporting period amounted to £12,896.69, an average of just over £243 per child, although the actual amounts vary depending on the amount designated by the sponsor for each child.
These funds are transferred to Zambia on a quarterly basis, where they are administrated by our team there. The vast majority of recipients receive their money personally. The express purpose is that the funds should cover all the child’s educational needs, including any fees, equipment and uniform. From the outset we have seen that the financial welfare of the family is key to a child’s happiness and security in education, and so where there are any surplus funds they can be applied to the needs of the family and home of the child.
Follow ups and regular reviews are made by the team to ensure that the child is settled in school and that the funds are achieving their stated purpose. These reviews are shared with us, and are usually also backed up by field visits from the UK. These have been curtailed during the COVID-19 pandemic, however we have kept close contact with the team, to ensure that reviews continue to be conducted.
Zimbabwe
Zimbabwe sponsorship is a much smaller project. We receive funds on a monthly basis for the sponsorship of one child, and for some time we received sponsorship on a monthly basis to meet the medical costs for one young child suffering severe epilepsy.
Of the funds raised for Zimbabwe in this period £485.80 was used to get a diagnostic MRI scan for the young child, Blessings, and £179.37 was used to provide food security for 2 families.
Funds are gathered monthly but usually transferred annually together with the support for education in Zimbabwe via the ‘Big Give Christmas Challenge’ campaign.
The Big Give Christmas Challenge 2020
We participated in this match funding scheme for the third time. Our campaign was entitled ‘Safe in School – Period (2021)’. The aim was to secure education for the whole of 2021 for children in Zambia, Zimbabwe and Kenya, and where possible to provide high quality reusable sanitary wear for girl students, to enable them to have uninterrupted attendance at school for the whole year.
We raised £2,000 in pledges from our trustees and supporters, which were then matched by the Coles-Medlock Foundation, to create a ‘match pot’ of £4,000. During the week of the campaign our target was to secure online donations of £4,000 which would be matched by the funding pot.
In the event we exceeded our target and raised £5,290, which after matching became £9,290. After Gift Aid was applied the total (net of fees) was £9,634.67
We received some donations outside of the online campaign which could not be matched but added to the total made £9,943.47
Of these funds
£1,760.52 was sent to Kenya to cover school fees for 19 children £3,375.19 was sent to Zambia to cover school fees for 132 children £321.38 was sent to Zimbabwe to cover the essential costs of education for 2 students, including contingencies such as a mobile phone to enable distance learning during the COVID19 lockdown.
£1,710.54 was used to purchase a large supply of sanitary wear for distribution in Zambia
The balance of funds remains on hand for further purchase of sanitary wear during 2021 and any additional school fees required, as well as the essential costs of administering the projects in each nation.
At the time of writing (December 2021) the budget charts look like this
An impact report on the entire project will be submitted to the match funding organisation, The Coles Medlock Foundation.
Higher Education
Although CiCA UK has always sought to secure education to the completion of secondary level, we have always seen that real employability comes from higher education and training, both academic and vocational. Therefore, where we have sought to sponsor a smaller number of students in college and university. We achieve this sometimes through direct sponsorship and mainly through fundraising.
During this reporting period we supported 6 students in their ongoing higher education. The support included tuition fees, equipment and upkeep and accommodation where necessary.
The support sent to Zambia during this period totalled £3,395.27
The process has evolved and we now have a waiting list system and receive recommendations from our team in Zambia as to how to prioritise support.
Honour the Elderly
Previous reports have explained how the scope of CiCA UK has grown to include care for destitute elderly people. A small-scale sponsorship scheme is run alongside the child sponsorship programme, and is designed to bring subsistence support to elderly people who have no other means to support themselves.
During this reporting period 1 elderly couple and 1 elderly lady were assisted in this way on a regular basis.
The long-term vision has always been to utilise a plot of land on the outskirts of Mufulira in Zambia to construct a multi room house to provide safe and secure accommodation for elderly people within their own community.
Fundraising has been ongoing for 4 years and towards the end of this reporting period we made the first transfer of funds to enable the laying of the foundation slab. Transfers of funds have continued and a fuller report will be included in the next annual report.
COVID-19 Rapid Response
When the COVID-19 pandemic started and the realities of the impact of lockdown became apparent we devised an online fundraising scheme, inviting people who were saving money on fuel, haircuts etc. to invest that amount into helping people thrown into extreme poverty in the countries we work in.
The response was overwhelming, and we managed to raise £3,392.70
During the course of the year we distributed £3,016.22 to people affected adversely by the COVID lockdowns, providing food and other essential assistance in Zambia and Kenya.
Digging Wells – Kenya
We received two donations from a partner charity (Your Kids Around the World), and with these funds we were able to fund the construction of two wells to provide a reliable and safe supply of water to rural communities in Kenya.
The rationale was that in these communities, young girls were having to make lengthy journeys on foot to collect water, which was leaving them vulnerable to assault and rape, as well as severe disruption to their education.
This project had the effect of solving the water crisis for many people and also safeguarding children and young people, helping them towards a sustainable future.
The total cost of the two wells was £1,258.83.
Summary
This is a summary of our major projects during the reporting period. There have been a number of other one-off small projects funded by the charity or by individuals at different times, within the remit of our charitable objectives and these are reflected in our accounts.
Review of the charity’s financial position at the end of the period
The accounts show a deficit of unrestricted funds of -£3,808. Trustees are not concerned about this situation, as at the end of the reporting period there was an unclaimed Gift Aid refund due of £2,585.65, and they were minded to review the level of the administrative levy to ensure that free funds were able to cover the ongoing costs of running the charity.
At the time of writing this report (December 2021), the unrestricted funds are in surplus, representing the expected recovery from the position at the end of this reporting period.
Statement on Reserves
Trustees have resolved to build a reserve of £3,000 to cover the essential costs of the charity in the event of an interruption to normal income. This is an aspirational target and funds have been set aside on a monthly basis. At the end of the reporting period the reserve account balance was £2,000. Bearing in mind the deficit of unrestricted funds, the free reserve needs to grow further and this is a standing item for trustee review.
Description of charity’s trusts
The charity is governed by constitution and is a CIO (Charitable Incorporated Organisation)
Trustees are appointed by the board according to the provisions of the constitution which state;
“Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO”
Signed on behalf of the charity’s trustees
Signature
Full Name (s) Nicholas Lugg
Position Trustee Date 5[th] January 2022
CICA UK
CHARITY COMMISSION FOR ENGLAND ANO WALES Recei ts and ents accounts CC16a For the p•rfod To Section A Receipts and payments unrestri funds Rstn'¢ted Endowm•nt funds Total funds La$t year tothTr n•arnAt£ A1 Reeei Voluntary Incorne Acbvibes for Furvjs Tradi Acbvities er main othercostsl ts 13AOJ 41.587 573 862 166 ywp e TepAwrrtJ KJ 675 tota ross Income or ARJ 15M70 50,027 44697 s•t an see table n¥•stm•nt sa 15.470 34.557 50,027 43,697 ents Ccsiol GÈnÈratirvJ Voluntary Irwmo Chantsble Acbvities rTherrHn Costs Fundraising Trading Costs Other Imainlycostof travellirJ rthnd2dl 755 3¢739 1,741 678 1.810 36278 44,242 Sub total 12.195 18M73 41,723 A4 Ass•t and Inwstm•nt Sub total 12.195 36278 48.4n 41,723 Net of recelpts/(payments) A5 Transfers between fund5 Afj Cash funds last year end Cash funds thls ond 3,275 1.192 5.891 3.808 1,721 1,192 12,925 12.396 1,554 1,974 7,034 7.034 CCXX R1 acwjnts ISS 10112r2021
Section B Statement of assets and liabilities at the end of the period Vnrfr5trictfrd fund ¢0 noarmt ¢ Restricted fundA tg n•orwt£ Endowment Catsgod Detail¥ to n•iro•t£ B1 Cash funds Bank Becnt 12.398 P¥ttyCy¥h 374 WagoB pald in advorKe 18 Sldpè Transfer489 Tot•1 cash funds 3,808 12,396 Unr•itrl¢t•d funds t• nMr•At ¢ RMtd¢t•d fund8 Endowm•nt fund• t• n••vt£ B2 Oth•r mon•t•ry ••$•t• Fllghtol DArnto 2018 tnd•1 l• duo a131W19. Id M ZO19 Fund lo wNch •M•tb•lon Coil1opUon4J 14Q Curr•ntv•lu• B3 Inv••tmont a•sot• ncil drarg puichawd In tshqnaforlho 32$ sILk IMlI- per 3113n020 Ai nothlng 99n•r41 45U Fund lo wNch ¢••1 I•piionafj 20,WO curr•ntvl• B4 A$t* r•tslnod for th• eharlty'l 4)wn u•• 12u$u V•hl¢ki In GBtbBtBI Fund Land ujod foi bJlldw nDw horne8 Rxhd8 Roc 2,tr)0 Camerd, GenBrBI Fund 297 Dgrry2 Dtry•m,. d$0¢¥m Awult 2018 221 Lgptop- p¥ld 112 of lotyl ¢wt Marth 2017- 8lnc4 3113118 hA8 baen donated 10 In Zomb8 purf of ¢A,1 Qynyrul Fund 19$ Stock foi selllng In Bhop- frjll cos1£220 bul MB olthi8was s(4d at 3113118 Dare io Dream.. sio¥o Careiakoi HL¥J$è Genero1 Fund Genero1 Fund 401 Careiakor House Generql Fund Fund lo whlc ntth• Yth•n du• Detalll B5 LlabSlltles Slgnod byone or Iwstees on beha01 all Ihe lrnstees SIgntUre Print Name Dale of Nicholas Lugg 11112121 CCXX R2 acnts ISSI 10112f2021