Registered Charity 1166411
Draft
ANNUAL REPORT AND ACCOUNTS
For year ending 30[th] June 2022
1. REFERENCE AND ADMINISTRATION DETAILS
1.1 Charity Name
Keystone Palliative Support Centre (known as Keystone Support Centre) Registered Charity Number 1166411 Incorporated as a Charity on 7 April 2016
1.2 Purpose of the Charity
This is defined in the founding documents as “To relieve the suffering of those with life-limiting illnesses, their carers and the recently bereaved in Alsager and the surrounding parishes of Church Lawton and Odd Rode”.
In practice this means that the charity operates, each week, a Patient and Carer Support Group and a Bereavement Support Group as well as providing a range of therapies (such as Massage, Reflexology, Aromatherapy and Reiki), a social and learning environment (art therapy, board games etc.) and Movement and Balance classes under the banner “Tripudio”.
1.3 Charity's Administrative Address
c/o Homefields 9, Chells Hill Church Lawton Stoke on Trent ST7 3FB
1.3 Trustees holding office during the Financial Year
Jane Kay Chair (Replaced Howard Turner [resigned] 7[th] April 2022) Joyce Key (ex-officio) Founder and Centre Manager Mike Sproston Treasurer (Resigned 7[th] April 2022 – Note Jane Kay now also Treasurer) Nicola Edge Kath Knight Mick Salt
1.4 Trustee Board
The above-named trustees form the charity’s board and do not receive a salary or any other fees or allowances for discharging their duties. Trustees are drawn from diverse backgrounds in Public, Private and Health sectors, bringing a wide range of expertise and experience. The Trustee Board is clear about the Charity's aims, focussing on ensuring a viable future for the range of services and compliance with statutory legal and financial requirements.
2. STRUCTURE, GOVERNANCE AND MANAGEMENT
The Board is committed to meeting the standards laid out in the Charity Commission code and relevant legislation as well as the principles laid out by Cheshire Voluntary Services’ GRIPP programme. Board members have attended appropriate networking and training activities.
The Charity is constituted as a Charitable Incorporated Organisation, whose only voting members are its Charity Trustees.
3. BRIEFING BY THE TRUSTEE BOARD CHAIR
3.1 Impact of Lockdown
Keystone’s Financial Year 2021/22 was still affected by the measures introduced by the UK government in their attempt to limit the impact of the COVID-19 pandemic on the NHS. Keystone was able to start operating again at Lawton Memorial Hall at the end of August 2021.
Services
The Seasons Bereavement Group and Tripudio Movement and Balance classes restarted in late spring of 2021. Keystone’s Manager Joyce Key felt that the right time to restart the Support Group and Therapy Treatments had not yet arrived as the users of these services are being particularly vulnerable due to their illness and the impact on their immune systems of treatment for these illnesses.
We decided to suspend the service for the time being for this group due to low numbers, also note that the number of volunteers was lower. However the complementary therapies were still being offered by appointment and a number of service users from this group took up the offer.
The uptake of the services has been slow from July 2021 but improving as the year progressed. Emphasis was given to a new group of recently bereaved who attended the afternoon space, they have joined the main group and all now attend in the morning.
Tripudio restarted in August 2021 and continues on Thursday mornings.
Costs
Having had almost eleven operating months in this financial year costs have risen to £10,183, so now approaching earlier years following last year’s very low figure.
Fundraising
In previous years, prior to the years impacted by Covid, over £5K would come from events (coffee mornings, afternoon teas, sponsored meals out, race nights etc.) organised by the volunteers. None of these events were able to take place during the financial year 2021/22.
Income from collection boxes in shops, pubs and at each of the charity’s support group sessions brought in £3258, which is back to something like the norm.
We are very grateful indeed to Alsager Golf and Country Club whose men’s and ladies’ captains both nominated Keystone as their chosen charity. We are please to report that they presented us with a cheque for just over £4000 which helped Keystone to purchase a new electrically operated therapy bed as well as boosting funds.
The Lodge Tyre Company for once again donating £1000 despite being unable to host their annual charity golf event at Alsager Golf & Country club.
In addition to the above donations we also received a donation of £342 from the Greenmoss Surgery Patients Group.
From the Government in the form of Gift Aid Relief this year we received £392, which was a 1 year only figure having benefitted from 3 years’ worth of backdated relief the previous. We are once again grateful for some diligent work from Mike Gazey, without whom we might be defeated by the peculiarities of HMRC’s systems.
As members of Amazon Corporation’s Smile initiative we have received £62.75. Amazon Smile allows shoppers to nominate Keystone as their chosen charity, for which Amazon pay 0.5% of the value of sales of qualifying goods – which are in the main goods sold by Amazon rather than any of the many “partners” that sell through Amazon.
The charity’s total income for this financial year was just £10,451. This compares to an average of over £14,000 per year over the 4 years prior to 2019. We’re moving in the right direction again.
We therefore achieved an operating surplus of £267 , not including the £190 in interest from our saving account at The Charity Bank.
3.2 Moving Forward
Costs for the financial year 2022/23 will increase from 2021/22 as a result of having a full year of operating services. We are looking at some measures to reduce monthly outgoings, such as scrapping our own broadband and piggy-backing on Lawton Memorial Hall’s network (with their permission). We may also be able to move Tripudio from Thursdays to Tuesday if the afternoon support group is not reinstated.
Despite the impact of the Covid-19 measures Keystone’s reserves have remained intact as we just about achieved break even this year and last year. Reserves now stand at £9348 in the current account an approximately £15,100 in the Charity Bank savings account.
Although fully re-open at Lawton Memorial Hall at then end of August 2021. We found that the afternoon support group users, being the most vulnerable group health-wise, were reluctant to return to an environment where they would be close to other people. The decision was taken in January 2022 to suspend this service but the users were able still to avail themselves of the complementary therapy treatments by appointment. A new emphasis was given to a group of recently bereaved people and they were able to use the afternoon period before eventually being integrated with the morning group.
The manager and trustees are looking at consolidating all services including Tripudio into Tuesdays only in order to save the cost of renting the hall on Thursday mornings.
Costs are anticipated to be around £12,200 in the financial year 2022/23 whereas income could be as low as £6,000. It is therefore vital that ways of reducing costs are found in the coming year and serious effort and consideration will be needed to increase the amount of funds raised. Post-Covid this will be a difficult task, less users means less income in the collection boxes and fewer (and older) volunteers means that the manpower needed for fundraising is lacking.
The charity can sustain operating losses at the predicted 2022/23 level for a maximum of 4 years, so a turnaround in fortunes will be required to maintain the charity’s services.
4 Results for Financial Year 2021/22
The results were quite different to the budget, for the reasons discussed earlier.
Operating Results Year Ending 30[th] June 2022
| Actual | Budget | 2020/21 actual | |
|---|---|---|---|
| Revenue | £3,807 | £8,450 | £10,451 |
| Expenditure | £3,802 | £13,000 | £10,183 |
| Surplus/Deficit | £5 | -£4,550 | £ 268 |
Appendix 1 shows the results in more detail
5. Outline Service Plan and Budget for FY 2022/23
| Budget | 2020/21actual | |
|---|---|---|
| Revenue | £6170 | £10,451 |
| Expenditure | £12220 | £10,183 |
| Surplus/Deficit | £6050 | £268 |
See Appendix 2 for Breakdown
APPENDIX 1
KEYSTONE SUMMARY ACCOUNT JULY 2021 – JUNE 2022
| Income | Expenditure | Expenditure | Expenditure | ||||||
|---|---|---|---|---|---|---|---|---|---|
| 2020 | 2020/21 | 2021/22 | |||||||
| 9075 | Balance at Bank 1st July2021 | 9080 | 6815 | Hall Fees(Lawton Mem,13 Club,YPCC) | 6360 | ||||
| Balance at The CharityBank 1/7/2021 | 15176 | 1160 | Tripudio Instructor Fees | 1240 | |||||
| 16700 | Donations, Sponsorship, Fundraising Events |
10451 | 726 | BT & Vodafone(landline & mobile) | 483 | ||||
| *Gift Aid Relief | 1535 | 410 | MarketingMaterials | 0 | |||||
| CharityBank Interest(est.) | 195 | 55 | Mktg/Fundraisingevents | 0 | |||||
| 373 | Insurances | 373 | |||||||
| 960 | Consumables: Food etc. | 541 | |||||||
| 383 | Therapist materials | 1006 | |||||||
| 137 | Membership& Professional Fees | 0 | |||||||
| 615 | Transport Costs | 0 | |||||||
| 988 | IT costs | 80 | |||||||
| - | Covid-19 Related - PPE etc. | 0 | |||||||
| - | Patient Direct Support | 100 | |||||||
| 12622 | Total Expenditure | 10183 | |||||||
| 15000 | Balance at The CharityBank 30/06/2021 | 15371 | |||||||
| Balance at Bank as of 30th June 2021 | 9080 | Balance at Bank as of 30th June 2021 | 9348 | ||||||
| 25775 | 36437 | 36702 | 34902 |
APPENDIX 2
ASSUMPTIONS FOR 2022/23 BUDGET
| Expenditure | £ |
|---|---|
| Hall Rental | 7800 |
| Tripudio Instructor(48 sessions@£40) | 1920 |
| BT | 260 |
| Mobile(Vodafone) | 290 |
| MarketingCosts | 250 |
| Events(Assumes 1 x Coffee MorningSpring2023) | 250 |
| Insurance | 400 |
| Consumables(Food,Tea,Coffee,Napkins,Ink etc.) | 750 |
| Therapist Materials | 200 |
| PPE(assumes sufficient stock frompreviousyear) | 0 |
| Membership& Professional Fees | 0 |
| Transport | 0 |
| IT Costs | 100 |
| Total | 12220 |
| Revenue | £ |
|---|---|
| Regular Donations | 240 |
| Amazon Smile | 80 |
| Collection Boxes and Individual Donations | 3500 |
| Corporate Donations | 1500 |
| In Memoriam | 100 |
| Gift Aid Rebate(re 2020/2021) | 750 |
| Total | 6170 |