Charity registration number: 1166393
## Open Door Stoke on Trent
Annual Report and Financial Statements for the Year Ended 31 December 2023
## **Open Door Stoke on Trent**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 14|
## **Open Door Stoke on Trent**
## **Reference and Administrative Details**
**Trustees** Vanessa Renshaw Lisa Tomkinson Roger Wright Lynne Ball Peter Meadows Amy Calvert **Charity Registration Number** 1166393 **Principal Office** Spode Works Church Street Stoke on Trent ST4 1QQ **Independent Examiner** Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD
Page 1
## **Open Door Stoke on Trent**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2023.
## **Objectives and activities**
## _**Objects and aims**_
The mission of Open Door Stoke on Trent is to help the homeless and more vulnerable in the Stoke on Trent and North Staffordshire areas. Open Door Stoke on Trent's vision is that nobody in Stoke on Trent and the surrounding area should go hungry or be homeless.
## _**Public benefit**_
Our trustees and I stepped into 2023 embarking on our tenth year of fulfilling our charity values. How proud we all feel on our achievements and the positive differences we have been able to make in our friends of Open Door’s life’s.
We have had a busy year and extended our accommodation portfolio by gaining an additional property with 5 extra bed spaces. This has given us the opportunity to continue delivering a bespoke support service and are continuing to achieve great outcomes to even more residents.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
Our drop-in sessions are still thriving. We never forget that this is where we started. We literally “opened the doors” and “fed the hungry”. 10 years later we may be in different venues… but we are still Loving, Feeding, Caring and Sharing with an Everyone Welcome attitude, showing God’s love in a practical way. We are truly grateful for this!
We endeavour that in 2024 we will continue to achieve great things and continue to support homeless and more vulnerable friends. We pray that we will continue to flourish, grow and continue to help in positive ways.
## **Financial review**
The financial position can be found on pages 5-14
## _**Policy on reserves**_
The charity aims to hold reserves to cover the average running costs of the charity for 3 months which equates to around £87,250. The level of unrestricted reserves at the year end is £106,814 (2022 £97,315).
## **Structure, governance and management**
## _**Nature of governing document**_
The charity was registered on 6 April 2016. The constitution was adopted on 16 July 2015 as amended on 4 April 2016 as amended on 31 December 2020.
## _**Recruitment and appointment of trustees**_
New trustees are recruited and appointed by the exisiting trustees.
Page 2
OpeD Door Stoke on Trent
Trnstees, Report (continued)
amdtrffjnitig of¢ne
Trustees are offered trailling when apN)xtiie
I would also like to take this oppoknty lo express gratitiC to our tnLStee& staff volunteers righi across the
org]58t1Ort for their hard work and sUp)rt over the year. Each day I give thanks to God for the nurturing
trni[]nes of our clwity and the faith to conlillue the Work we do.
Th¢ amiual repon was approved by the of the clmrity on....... .
aDd signed on its behabY..
Vane&Sd Renshaw
Tntee
Page 3
## **Open Door Stoke on Trent**
## **Independent Examiner's Report to the trustees of Open Door Stoke on Trent**
I report to the trustees on my examination of the accounts of Open Door Stoke on Trent for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of Open Door Stoke on Trent you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Open Door Stoke on Trent's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since Open Door Stoke on Trent's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of , which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Open Door Stoke on Trent as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
VAST The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD
18/06/2024 Date:.............................
Page 4
## **Open Door Stoke on Trent**
## **Statement of Financial Activities for the Year Ended 31 December 2023**
||||**Unrestricted**|**Unrestricted**|||**Restricted**|||||**Total**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**funds**||||**funds**|||||**2023**|
||**Note**||**£**||||**£**|||||**£**|
|**Income and Endowments from:**|||||||||||||
|Donations and legacies||2|5,420||||-|||||5,420|
|Charitable activities||3|352,198||||-|||||352,198|
|Total income|||357,618||||-|||||357,618|
|**Expenditure on:**|||||||||||||
|Charitable activities||4|(348,119)||||(1,458)|||||(349,577)|
|Total expenditure|||(348,119)||||(1,458)|||||(349,577)|
|Net income/(expenditure)|||9,499||||(1,458)|||||8,041|
|Net movement in funds|||9,499||||(1,458)|||||8,041|
|**Reconciliation of funds**|||||||||||||
|Total funds brought forward|||97,315||||2,121|||||99,436|
|Total funds carried forward|13||106,814||||663|||||107,477|
||||**Unrestricted**||||**Restricted**|||||**Total**|
||||**funds**||||**funds**|||||**2022**|
||**Note**||**£**||||**£**|||||**£**|
|**Income and Endowments from:**|||||||||||||
|Donations and legacies|2||8,401||||-|||||8,401|
|Charitable activities|3||229,357||||28,743|||||258,100|
|Total income|||237,758||||28,743|||||266,501|
|**Expenditure on:**|||||||||||||
|Charitable activities|4||(213,792)||||(68,492)|||||(282,284)|
|Total expenditure|||(213,792)||||(68,492)|||||(282,284)|
|Net income/(expenditure)|||23,966||||(39,749)|||||(15,783)|
|Net movement in funds|||23,966||||(39,749)|||||(15,783)|
|**Reconciliation of funds**|||||||||||||
|Total funds brought forward|||73,349||||41,870|||||115,219|
|Total funds carried forward|13||97,315||||2,121|||||99,436|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 13.
The notes on pages 7 to 14 form an integral part of these financial statements. Page 5
Opell Door Stoke on Treul
(Registration number 1166393)
Balallee Sheet as at 31 Deeember 2023
2023
2022
N•tt
Current assets
Debtors
Cash at bank and
10
4,832
104J52
4.784
95,859
109.184
l(K).643
Creditor8: Am04nts faliiDg due withtB ytar
12
11.2071
Net ass¢ts
107.477
99.436
Funds of the cb¥rity:
Ae5tiithd income fynd¥
Restricted funds
13
663
2.121
Unrestricted income funds
Unrcstricicd hjnds
106.814
97.315
Total funds
13
107.477
99.436
Th¢ fina
ia
statements on pages 5 to 14 approvd by th tnw ST arised foT issue on
d signed their beha]fbJ'.
Vaiiessa R¢nshaw
TnL81ec
Page 6
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Open Door Stoke on Trent meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 7
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **2 Income from donations and legacies**
||**Unrestricted**|||
|---|---|---|---|
||**funds**||**Total**|
||**General**||**2023**|
||**£**||**£**|
|Donations and legacies;||||
|Donations from individuals|2,120||2,120|
|Grants, including capital grants;||||
|Grants from other charities|3,300||3,300|
||5,420||5,420|
|||||
Page 8
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
|||||**Unrestricted**|||
|---|---|---|---|---|---|---|
|||||**funds**||**Total**|
|||||**General**||**2022**|
|||||**£**||**£**|
|Donations and legacies;|||||||
||Donations from companies, trusts and similar proceeds|||3,413||3,413|
||Donations from individuals|||2,116||2,116|
|Grants, including capital grants;|||||||
||Government grants|||2,872||2,872|
|||||8,401||8,401|
|**3**|**Income from charitable activities**||||||
|||||**Unrestricted**|||
|||||**funds**||**Total**|
|||||**General**||**2023**|
|||||**£**||**£**|
||Rent Temporary Accomodation|||352,198||352,198|
|||**Unrestricted**|||||
|||**funds**||**Restricted**||**Total**|
|||**General**||**funds**||**2022**|
|||**£**||**£**||**£**|
||Rent Temporary Accomodation|229,357||-||229,357|
||Complex Needs Service|-||28,743||28,743|
|||229,357||28,743||258,100|
||||||||
Page 9
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
## **4 Expenditure on charitable activities**
||**Activity**|||
|---|---|---|---|
||**undertaken**|||
||**directly**||**2023**|
||**£**||**£**|
|Drop in expenses|5,541||5,541|
|Rent & Repairs|146,580||146,580|
|Office expenses|15,204||15,204|
|Insurance|5,912||5,912|
|Advertising/Training|867||867|
|Motor Expenses|918||918|
|Misc|405||405|
|Complex Need Service|1,458||1,458|
|Supported Accomodation|59,503||59,503|
|Waste|1,788||1,788|
|TV Licence|794||794|
|Customer Activities|1,178||1,178|
|Council Tax|3,633||3,633|
|Wages|104,423||104,423|
|Payroll Charges|553||553|
||348,757||348,757|
||**Activity**|||
||**undertaken**|||
||**directly**||**2022**|
||**£**||**£**|
|Drop in expenses|3,411||3,411|
|Rent & Repairs|105,675||105,675|
|Office expenses|4,271||4,271|
|Insurance|5,960||5,960|
|Advertising/Training|1,252||1,252|
|Motor Expenses|778||778|
|Misc|1,039||1,039|
|Complex Need Service|21,624||21,624|
|Copeland Street -Emergency Accommodation|95,110||95,110|
|Waste|950||950|
|TV Licence|651||651|
|Customer Activities|1,109||1,109|
|Council Tax|3,151||3,151|
|Wages|36,070||36,070|
|Payroll Charges|471||471|
||281,522||281,522|
Page 10
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
In addition to the expenditure analysed above, there are also governance costs of £820 (2022 £762 ) which relate directly to charitable activities. See note for further details.
## **5 Analysis of governance and support costs**
## **Governance costs**
|Independent examiner fees
Examination of the financial statements
Independent examiner fees
Examination of the financial statements|**Unrestricted**
**funds**
**General**
**£**
820
820
**Unrestricted**
**funds**
**General**
**£**
762
762|**Total**
**2023**
**£**
820
820
**Total**
**2022**
**£**
762
762|
|---|---|---|
## **6 Government grants**
A grant was received from Stoke on Trent City Council for £nil (2022: £2,872) to help fund the drop in centre. The amount of grants recognised in the financial statements was £- (2022 - £2,872). There were no unfulfilled conditions at the year end.
## **7 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 11
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
## **8 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:||||
|---|---|---|---|
||**2023**||**2022**|
||**£**||**£**|
|**Staff costs during the year were:**||||
|Wages and salaries|103,454||35,476|
|Pension costs|969||594|
||104,423||36,070|
No employee received emoluments of more than £60,000 during the year
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Debtors**
|**10 Debtors**||||
|---|---|---|---|
||**2023**||**2022**|
||**£**||**£**|
|Prepayments|4,832||4,784|
|**11 Cash and cash equivalents**||||
||**2023**||**2022**|
||**£**||**£**|
|Cash at bank|104,352||95,859|
|**12 Creditors: amounts falling due within one year**||||
||**2023**||**2022**|
||**£**||**£**|
|Accruals|1,707||1,207|
Page 12
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
## **13 Funds**
|**13 Funds**||||||||
|---|---|---|---|---|---|---|---|
||||||||**Balance at 31**|
||**Balance at 1**||**Incoming**||**Resources**||**December**|
||**January 2023**||**resources**||**expended**||**2023**|
||**£**||**£**||**£**||**£**|
|**Unrestricted funds**||||||||
|**_General_**||||||||
|Unrestricted Funds|97,315||357,618||(348,119)||106,814|
|**Restricted funds**||||||||
|Complex Needs Service|2,121||-||(1,458)||663|
|**Total funds**|99,436||357,618||(349,577)||107,477|
||||||||**Balance at 31**|
||**Balance at 1**||**Incoming**||**Resources**||**December**|
||**January 2022**||**resources**||**expended**||**2022**|
||**£**||**£**||**£**||**£**|
|**Unrestricted funds**||||||||
|**_General_**||||||||
|Unrestricted Funds|73,349||237,758||(213,792)||97,315|
|**Restricted**||||||||
|Complex Needs Service|(4,998)||28,743||(21,624)||2,121|
|Copeland Street|46,868||-||(46,868)||-|
|**Total restricted funds**|41,870||28,743||(68,492)||2,121|
|**Total funds**|115,219||266,501||(282,284)||99,436|
The specific purposes for which the funds are to be applied are as follows:
## Complex Needs Service
Funds to deliver the Safer Recovery Project on behalf of the vulnerability hub at Newcastle under Lyme Borough Council.
## Copeland Street
Funds to provide an additional option for emergency provision of temporary accommodation in Newcastle Borough.
Page 13
## **Open Door Stoke on Trent**
## **Notes to the Financial Statements for the Year Ended 31 December 2023 (continued)**
## **14 Analysis of net assets between funds**
|**14 Analysis of net assets between funds**||||||
|---|---|---|---|---|---|
||**Unrestricted**||||**Total funds at**|
||**funds**||**Restricted**||**31 December**|
||**General**||**funds**||**2023**|
||**£**||**£**||**£**|
|Current assets|108,521||663||109,184|
|Current liabilities|(1,707)||-||(1,707)|
|Total net assets|106,814||663||107,477|
|||||||
||**Unrestricted**||||**Total funds at**|
||**funds**||**Restricted**||**31 December**|
||**General**||**funds**||**2022**|
||**£**||**£**||**£**|
|Current assets|98,522||2,121||100,643|
|Current liabilities|(1,207)||-||(1,207)|
|Total net assets|97,315||2,121||99,436|
## **15 Related party transactions**
There were no related party transactions in the year.
Page 14