Charity registration number: 1166393 ## Open Door Stoke on Trent Annual Report and Financial Statements for the Year Ended 31 December 2020 ## **Open Door Stoke on Trent** ## **Contents** |Reference and Administrative Details|1| |---|---| |Trustees' Report|2 to 3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7 to 13| ## **Open Door Stoke on Trent** **Reference and Administrative Details Trustees** Vanessa Renshaw Lisa Tomkinson Roger Wright Lynne Ball Peter Meadows Amy Calvert **Principal Office** Spode Works Church Street Stoke on Trent ST4 1QQ **Charity Registration Number** 1166393 **Independent Examiner** Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD Page 1 ## **Open Door Stoke on Trent** ## **Trustees' Report** The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2020. ## **Objectives and activities** ## _**Objects and aims**_ The mission of Open Door Stoke on Trent is to help the homeless and more vulnerable in the Stoke on Trent and North Staffordshire areas. Open Door Stoke on Trent's vision is that nobody in Stoke on Trent and the surrounding area should go hungry or be homeless. ## _**Objectives, strategies and activities**_ This has been an historic year. It’s been a year of tragedies and loss and of heightened fear and uncertainty for all. The COVID 19 pandemic certainly took us by surprise. We often take a moment of reflection and prayer for all those that lost their lives to COVID 19.We also take time to be thankful for those that had the strength to continue to work through and support those more vulnerable.WeI are particularly thankful for all our amazing workers and volunteers that supported and worked through the pandemic on behalf of Open Door Stoke on Trent. It’s important to recognise how much we have all lost in the last year, but we can also appreciate just how much we achieved. We're iimmensely proud of how we responded to the pandemic. We really were able to come into our own and embrace our charity values. ## _**Public benefit**_ In late March early April the government announced that all rough sleepers were to be accommodated under the “everyone in” initiative. This put local authorities across the country under immense pressure to find suitable accommodation for many customers that had exhausted all their options of housing. We are proud that we were able to work alongside Newcastle under Lyme Borough Council in sourcing and providing accommodation. At breakneck speed, within 8 days myself and Fr Tommy Merry the Open Door Stoke on Trent Chaplin, were able to find a property, prepare and recruit a team of brilliant support workers to deliver this service. Since we literally “Opened the Door” on the 13th of April 2020, this property has provided accommodation to many homeless people with a wide range of complex needs. Alongside this we have continued to provide accommodation and support across our other five properties. The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. ## **Achievements and performance** We also managed to keep all our services up and running including our food and furniture bank and most importantly, thanks to trustee Lynne Ball, Janet Welsh and a small team of volunteers we were still able to provide our much needed drop-in sessions in Newcastle and Cobridge. The team developed a new way of working by serving takeaway food and still providing support, albeit by social distancing…… At the start of 2020 we expressed our interest and placed a tender to deliver the Safer Recovery Project on behalf of the vulnerability hub at Newcastle under Lyme Borough Council. We were blessed to be successful. The contract started in April …. alongside the first lockdown…. Huge thanks, to Peter Meadows who delivers this service with the help of Jo Ward (support worker). They set about in finding a way to make sure the support was still provided and outcomes achieved throughout all the lockdowns and are continuing to deliver this amazing service that we are proud of. As we look to 2021 – We give thanks to God for the fruitfulness of our charity and the faith to continue the work we do. ## **Financial review** The financial results are shown in pages 5-12 of this report. ## _**Policy on reserves**_ The charity aims to hold reserves to cover the average running costs of the charity for 3 months. The level of unrestricted reserves at the year end is £18,190. Page 2 Open D(￿r Stoke on Trent Trustees, Report Polity It￿ery**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
11
**Income and Endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**funds**
**£**
4,842
134,531|**Restricted**
**funds**
**£**
-
184,512
184,512
(175,574)
(175,574)
8,938
8,938
-
8,938
**Unrestricted**
**funds**
**£**
6,495
57,032
2,799
66,326
(59,316)
(59,316)
7,010
7,010
1,412
8,422|**Restricted**
**funds**
**£**
-
184,512||**Total**
**2020**
**£**
4,842
319,043| |---|---|---|---|---|---| ||139,373||184,512||323,885| ||(129,605)||(175,574)||(305,179)| ||(129,605)||(175,574)||(305,179)| ||9,768||8,938||18,706| ||9,768
8,422||8,938
-||18,706
8,422| ||18,190||8,938||27,128| ||**Note**
2
3
4
5
11||||**Total**
**2019**
**£**
6,495
57,032
2,799| ||||||66,326| ||||||(59,316)| ||||||(59,316)| ||||||7,010| ||||||7,010
1,412| ||||||8,422| All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2019 is shown in note 11. The notes on pages 7 to 13 form an integral part of these financial statements. Page 5 Opell Door Stoke on Trent (Registratiots number: J J66393) Balance Shed as *t 31 De¢ember 2020 2020 2019 Nol¢ Currejrt a￿ets C&8h ai batsk attd iti haEMI 27,788 8.422 Creditors: r￿ltig due wlthln one yur io 16601 Ne¢ 1$5ets 27.128 8.422 Funds of tbe charity: Restricted IDcome funds Rcstricted ful li 8.938 Unrestricted ittcome hnds Unr¢stri¢t¢d fijnds 18.190 8.422 Totsl funds 27,128 8,422 The f￿ancial statements on page5 5 to 13 wae approvat by the tr￿$￿£$, 8tMI attthorised for issue on //-/0-a/al￿ si8lled oth their tthlf by.. Vane&sa Renshaw Trusie¢ Page 6 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** ## **1 Accounting policies** ## **Statement of compliance** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. ## **Basis of preparation** Open Door Stoke on Trent meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. ## **Going concern** The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. ## **Income and endowments** Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. ## _**Donations and legacies**_ Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. ## _**Grants receivable**_ Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. ## **Expenditure** All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs. ## _**Charitable activities**_ Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## **Governance costs** These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses. Page 7 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** ## **Taxation** The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. ## **Cash and cash equivalents** Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. ## **Fund structure** Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. ## **2 Income from donations and legacies** |Donations and legacies;
Donations from individuals
Grants, including capital grants;
Grants from other charities
Donations and legacies;
Donations from individuals
Grants, including capital grants;
Grants from other charities|**Unrestricted**
**funds**
**General**
**£**
4,546
296
4,842
**Unrestricted**
**funds**
**General**
**£**
4,045
2,450
6,495|**Total**
**2020**
**£**
4,546
296| |---|---|---| |||4,842| |||**Total**
**2019**
**£**
4,045
2,450| |||6,495| Page 8 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** ## **3 Income from charitable activities** |Rent
Rent Temporary Accomodation
Complex Needs Service
Copeland Street
Rent
Rent Temporary Accomodation
**4**
**Income from other trading activities**
Local fundraising and street collection income
**5**
**Expenditure on charitable activities**
Direct expenses
Direct expenses|**Unrestricted**
**funds**
**General**
**£**
42,910
91,621
-
-
134,531
**Unrestricted**
**funds**
**General**
**£**
128,945|**Restricted**
**funds**
**£**
-
-
21,557
162,955
184,512
**Unrestricted**
**funds**
**General**
**£**
28,002
29,030
57,032
**Unrestricted**
**funds**
**General**
**£**
2,799
2,799
**Restricted**
**funds**
**£**
175,574
**Unrestricted**
**funds**
**General**
**£**
59,316|**Total**
**2020**
**£**
42,910
91,621
21,557
162,955| |---|---|---|---| ||||319,043| ||||**Total**
**2019**
**£**
28,002
29,030| ||||57,032| ||||**Total**
**2020**
**£**
-| ||||**Total**
**2019**
**£**
2,799| ||||2,799| ||||**Total**
**2020**
**£**
304,519| ||||**Total**
**2019**
**£**
59,316| Direct expenses Page 9 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** |Drop in expenses
Rent
Office expenses
Insurance
Advertising
Motor Expenses
Misc
Temporary Accomodation units
Support Workers
Complex Need Service
Copeland Street -Emergency Accommodation
Drop in expenses
Rent
Office expenses
Insurance
Advertising
Motor Expenses
Misc
Temporary Accomodation units
Donations|**Activity**
**undertaken**
**directly**
**£**
6,588
48,015
4,602
470
230
1,159
606
40,388
26,887
28,741
146,833
304,519
**Activity**
**undertaken**
**directly**
**£**
3,960
27,819
1,931
489
183
101
710
22,783
1,340
59,316|**2020**
**£**
6,588
48,015
4,602
470
230
1,159
606
40,388
26,887
28,741
146,833| |---|---|---| |||304,519| |||**2019**
**£**
3,960
27,819
1,931
489
183
101
710
22,783
1,340| |||59,316| Page 10 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** In addition to the expenditure analysed above, there are also governance costs of £660 (2019 - ) which relate directly to charitable activities. See note for further details. ## **6 Analysis of governance and support costs** ## **Governance costs** |Independent examiner fees
Examination of the financial statements|**Unrestricted**
**funds**
**General**
**£**
660
660|**Total**
**2020**
**£**
660| |---|---|---| |||660| |||**Total**
**2019**
**£**
-| ## **7 Trustees remuneration and expenses** During the year the charity made the following transactions with trustees: ## **Vanessa Renshaw** £393 (2019: £1,218) of expenses were reimbursed to Vanessa Renshaw during the year. ## **Lynne Ball** - £2,320 (2019: £940) of expenses were reimbursed to Lynne Ball during the year. No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any other benefits from the charity during the year. Page 11 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** ## **8 Taxation** The charity is a registered charity and is therefore exempt from taxation. ## **9 Cash and cash equivalents** |**9**
**Cash and cash equivalents**|||| |---|---|---|---| |Cash at bank
**10 Creditors: amounts falling due within one year**
Accruals
**11 Funds**
**Balance at 1**
**January 2020**
**£**
**Unrestricted funds**
**_General_**
Unrestricted Funds
8,422
**Restricted funds**
Complex Needs Service
-
Copeland Street
-
**Total restricted funds**
-
**Total funds**
8,422
**Balance at 1**
**January 2019**
**£**
**Unrestricted funds**
**_General_**
Unrestricted Funds
1,412|**Incoming**
**resources**
**£**
139,373
21,557
162,955
184,512
323,885
**Incoming**
**resources**
**£**
66,326|**2020**
**£**
27,788
**Resources**
**expended**
**£**
(129,605)
(28,741)
(146,833)
(175,574)
(305,179)
**Resources**
**expended**
**£**
(59,316)|**2019**
**£**
8,422| ||||**2020**
**£**
660| ||||**Balance at 31**
**December**
**2020**
**£**
18,190
(7,184)
16,122| ||||8,938| ||||27,128| ||||**Balance at 31**
**December**
**2019**
**£**
8,422| Page 12 ## **Open Door Stoke on Trent** ## **Notes to the Financial Statements for the Year Ended 31 December 2020** The specific purposes for which the funds are to be applied are as follows: ## Complex Needs Service Funds to deliver the Safer Recovery Project on behalf of the vulnerability hub at Newcastle under Lyme Borough Council. ## Copeland Street Funds to provide an additional option for emergency provision of temporary accommodation in Newcastle Borough. ## **12 Analysis of net assets between funds** |Current assets
Current liabilities
Total net assets
Current assets|**Unrestricted**
**funds**
**General**
**£**
18,850
(660)
18,190|**Restricted**
**funds**
**£**
8,938
-
8,938
**Unrestricted**
**funds**
**General**
**£**
8,422|**Total funds at**
**31 December**
**2020**
**£**
27,788
(660)| |---|---|---|---| ||||27,128| ||||**Total funds at**
**31 December**
**2019**
**£**
8,422| ## **13 Related party transactions** There were no related party transactions in the year. Page 13