NVH Chairman's Report to 2025 AGM
I think I can reprt with confidence that the last 12 months have been very good for the Village Hall. Revenue has been up as a result of increased usage by Nacton & Buckelsham Under 5s pre-school group and new regular hirers offering Yoga and exercise classes. This has enabled Trustees to sanction significant expenditure on the Hall in the shape of resurfacing the floor and general internal and external decoration and the purchase of some new furniture. Pollarding of the sweet chestnut tree was another significant project which will reap future benefits in reducing ongoing maintenance. This was made possible with significant grants from a commercial benefactor and the East Suffolk DC authorised by Patti Mulcahy.
Another important development this year has been the perhaps overdue formulation of a safeguarding policy. This requires all trustees to register their compliance and all hirers either to submit a copy of their own policy or to commit to comply with ours.
The Trustees would like to record their appreciation for the ongoing financial support from Nacton PC and a local private benefactor together with the support of local residents who continue to look to the Hall as a focus for village life not least by supporting the events organised by the Community Council. In return the Trustees are conscious of their responsibility towards local residents in minimising the inconvenience and disturbance caused by events in the hall and have taken steps to avoid repetition a couple of recent incidents involving private hirers from outside the village.
As chairman I have the benefit of a fantastic team of Trustees who give unstintingly of their time to ensure that the hall continues to prosper. However as I complete my 82nd year I believe that the role of chairman should benefit from a younger and more energetic incumbent and I am pleased to note that there is an excellent panel of candidates seeking election to the a reconfigured committee of trustees.
Nacton Village Hall – AGM - Treasurer’s Report 4th November 2025
Bank balance comparison:
31-August-2024was £25,963.59
31-August-2025 was £25,468.72 (decrease £494.87)
Reserves:
At Bank £25,468 Reserve £12,000 (estimated one years’ bills) Emergencies £3,000 Total £10,468 (available for future projects)
Once we have decided on the next phase of projects/maintenance, I will review the possibility of holding our reserve balance in a fixed deposit / savings account.
Please see below the Accounts for the year ended 31[st] August 2025:
| Nacton Village Hall | |||||||
|---|---|---|---|---|---|---|---|
| Accounts for 1st September 2024 to 31st August 2025 | |||||||
| 1st Sept 2024 to Difference (£) 31st August 2025 2025 vs 2024 1,420.00 1,348.00 0.00 0.00 98.00 -2.40 0.00 0.00 13,230.00 782.00 1,615.00 1,995.00 34.00 -14.00 16,397.00 4,108.60 2.56 -2.56 16,399.56 4,106.04 859.00 -163.21 237.00 81.00 4,155.12 -648.27 1,112.70 -87.52 376.07 -260.44 0.00 129.00 3,182.04 8,141.22 2,540.00 60.00 0.00 196.76 0.00 0.00 5.00 -5.00 460.00 630.00 12,926.93 8,073.54 3,472.63 -3,967.50 |
|||||||
| Receipts | Description | Amount (£) | |||||
| Fund RaisingActivities | |||||||
| Donations | 2,768.00 | ||||||
| Fund Raising | 0.00 | ||||||
| Recycling | 95.60 | ||||||
| Other | 0.00 | ||||||
| OperatingActivities | |||||||
| Regular Hire | 14,012.00 | ||||||
| Private Hire | 3,610.00 | ||||||
| Equipment Hire | 20.00 | ||||||
| Total Receipts | 20,505.60 | ||||||
| Investment Income | 0.00 | ||||||
| Totals | 20,505.60 | ||||||
| Payments | Description | Amount (£) | |||||
| Insurance | 695.79 | ||||||
| Water | 318.00 | ||||||
| Electricity | 3,506.85 | ||||||
| Refuse | 1,025.18 | ||||||
| Gas | 115.63 | ||||||
| Telecommunications | 129.00 | ||||||
| Maintenance | 11,323.26 | ||||||
| Cleaning | 2,600.00 | ||||||
| Licences / Fees | 196.76 | ||||||
| Other Costs | 0.00 | ||||||
| Bank Charges | 0.00 | ||||||
| Deposit Refunds | 1,090.00 | ||||||
| Totals | 21,000.47 | ||||||
| Operating Profit/Loss at | Year End 31-Aug-25 | -494.87 |
Notes/Comments on the larger diferences above:
Income:
Donations up £1,348 + Tree Grant up £1,538 - Foundation up £210 (timing of receipt) Regular Hires up £782 + New Hirers (x2) up £1,895 + Community Council up £567 - NBU5s down £988 (timing of Invoice payment) - East Suffolk Council (no elections) down £750 Private Hires up £1,955
Expenditure:
Electricity down £648
Gas down £260 (overcharged last year)
Insurance down £163 (moved to Zurich to achieve saving)
Maintenance up £8,141 + Trustee small items up £381 + Pest Control up £220 (not paying going forwards) + Painter up £513 + Tree works up £4,854 + Hall Floor up £1,316 + Binder (Sceptic Tank) up £321 + C. Watts works up £922 + Window Cleaner up £180 (new cost going forwards) - JT Wildings (Plumbing) down £421
Licence Fees up £196 (no bill last year as we had previously overpaid) Telecoms up £129 (new arrangement to share Broadband bill with NBU5s)
Invoices Outstanding (as at 31st August 2025):
July 2025 – 1 invoice for £35 (payment received on 3-Sep-25)
August 2025 – 5 invoices total of £448 sent out on 1-Sep-25 (all payments received by 18-Sep-25)