CWJFC AGM
AGENDA
SUNDAY 10[TH] JULY 2022 4PM
GEOFFS ORANGE ROOMS
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Welcome
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Apologies
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Minutes of previous AGM (see attached)
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Matters Arising
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Officer Reports (see attached)
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5.1 Chairman
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5.2 Club Secretary
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5.3 Treasurer
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5.4 Child Welfare Officer
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5.5 Development Officer
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5.6 Media Officer
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Election of Officers (see attachment)
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Constitution – Amendments, readoption.
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Date of next meeting
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AOB Please submit any further agenda items by Sunday 21st June, items submitted after this date will not be considered at the AGM but will be included at the next scheduled club meeting.
CHAIRMANS REPORT
Hello to the Chorley Wanderers Family,
I would like to open this year’s AGM with thank you. Thank you to all the players for choosing Chorley Wanderers as you team, without you there would be no club, in the same breath I extend that huge thank you to all the parents and carers who stand in whatever weather supporting you young players in the blue and white.
The 2021/22 season is the first full season since Covid hit us, it seems like a very long time ago that covid halted us dead in our tracks. The kid’s ability to take things in their stride and move on is to be admired, ultimately parents and have taken the brunt of the effects surrounding covid and football. Covid has had a global impact and has affected so many things outside of football and these things are now having an impact on families, food, fuel and bills. Please, do not feel the need to struggle alone, so many of us are in the same situation and football is a community, in that community stand Chorley Wanderers as a family. Chorley Wanderers will always help please just let us know, no family will ever go unsupported.
As a club, the past year has been a massive success in whole, teams have grown, awards have been won and the kids, which is who we do this for have flourished back playing the sport we all love. At times this season there have been testing moments when we have had to remind people of the reason, we all play football and the journey the kids are on. To follow FA guidelines on young players development and to set a safe fun environment is something we pride ourselves on and by means is easy for a manager but that is what they are taught by the FA when they complete their Level 1. It is sad to say this has not been the case for all managers as 1 manager seemed to have a different stance and view on what it takes to be a good manager and on player development. After much work behind the scenes the committee ultimately decided that Chorley Wanderers is not the right fit for this person. Our ethos of letting kids play, of any ability which is in the DNA of this club and the founding ethos on what this club has been built on unfortunately fell short in this managers approach. We have since found places for the players that stayed with the club, and we wish them all the happiness in their new team. Please all remember that we are not playing the game, the kids are. Our expectations as parents and passed player should not be relived in the legs and minds of our little players, let them learn the game, love the game and evolve into the player that want to be, I assure you they will be happy, and they will exceed any expectations.
On and off the pitch the hard work has not gone unnoticed. Teams winning cups and making finals, teams being promoted have up there in some brilliant achievements but the 2 main achievements this year have been the award to Steve Flux, the club secretary who won the Mid Lancs Colts Secretary of the year award. A fantastic achievement and fully deserved. Steve works hard behind the scenes making sure all the kids can play, securing pitches, sorting maintenance, attending regular meeting for the 3 leagues we are represented in and so many other things that we all take for granted. Thank you Steve and congratulations !!!!
Colette won the Central Lancs Team of the year award. Following dwindling numbers at times, Collete and her team have mustered together, persevered and played with exemplary behaviour and respect. A team is a reflection of their manager and their approach to football, the players play through the ethos of their coach and to win this award is a fantastic achievement. An award presented to the team from around 50 teams is not too shabby to say the least, congratulations to your team and to you Collete.
To the managers on the side line, you guys are something special!! It’s a thankless task at times being a manager, setting up matches in the pouring rain, marking pitches out on Friday nights. The time given to each player and your team, in matches or planning training sessions is something you will never get back but ….. you all know as well as I do it pays in dividends when that 1 player does what you ask and achieve what you know they can do but inside they have doubted themselves. The smiles at the end of season parties is what makes you the successful mangers you are, not score sheets, not goals scored but giving your time so the kids can have happiness playing football …. Boom job done. Thank you to each and every one of you.
Next season will see the club grow again for the 5[th] consecutive year, as such the role of the committee members becomes stretched and stressful. This season I would like to open the committee up in terms of its numbers and roles and hopefully ease load of some of the work that goes into making Chorley Wanders the successful family club it has become.
I say the above with a slight croak in my throat and sadness in my heart as for me my drive and ultimately my time and role as Chairman is becoming more difficult to fulfil. As my kids grow and my little one starts his journey this September, I feel my time is needed with them is paramount and I need to take a step back away as Chairman. I think a new face and driving force will take this club onto its next steps in becoming a fully fledged club from U6 to open age. I have done what I set out to do and that was to make Chorley Wanderers a club that is one of the first mentioned when someone asks about a place for their child to play football. We have progressed from around 8 teams to 15 or 16 for next season, we will hopefully break the 200 mark in players registered, that to me means everything, kids playing in the Blue and White with the Chorley Wanderer badge on their chest and a beaming smile across their face, making memories that will stay with them for life, that is football and this is why I love the sport and more importantly why I love this club.
The transition and search for new committee members will start in September. Please, if you feel you can share your time and help push the club further forward then let us know. We have a variety of roles and positions for people and with 5 or 6 added faces im sure the club will be on the right track to further growth development and success.
Lastly thank you to the team of committee members who keep this club going season to season, month to month and game by game. You guys are unsung hero’s you truly are. Please never feel as though what you do never goes unappreciated. You are true salt of the earth people who give up more time than anyone will ever know dealing with the mundane to the test of our emotional limits and everything in between. THANK YOU !!!!
So, next season will be an exciting one, Steve has brushed off his boots to become coach of our open age team, our u17s move into the u18s setting the path way for our younger ones coming through. There will be 2 new U6s teams starting out their journey with Chorley Wanderers. I wish each and every player all the success on their journey be that whatever it is.
I hope you all enjoy your summers, come back in September and be raring to go. Thank you again to everyone, and to all the players, coaches and clubs staff, lets get stuck into the 2022/23 season, lets show them all that we are the blue and white army, we are CHORLEY WANDERERS !!!
Your Chairman
Dan McDermott
Child Welfare officer Report 2022
Chorley Wanderers has continued to recruit new volunteers with the committee continuing to support this and each new volunteer has reference checks completed. There are a handful of issues with getting either ID checked or the correct training completed versus doing the level 1.
My previous proposal that any volunteer can’t be involved in training until the DBS process has started in WGS and ID has been submitted and verified by the CWO is not always followed. the committee need to agree where they stand on this and what this means in practice. It’s impossible to police with 1 CWO and we have to trust this has been followed.
If volunteers continue to lag with producing the correct information, we may need to remove the parent helper as an option as it removes any grey area being involved in training.
There are a number of coaches and assistants that will have a EFA/safeguarding qualification that will expire next Quarter, Steve has emailed those that are outstanding. The managers and the development officer will need to follow up on these. This is good practice to have.
As a club we have been quick to put assistants through to their full coaching badges for a variety of reasons, benefits are we have fully trained backups but downside we haven’t assessed their suitability or desire to commit to Chorley wanderers. I would like to recommend that an assistant pays for their coaching badges and refund after a certain period at the moment we fund 50%.
There is also a new sudden cardiac arrest online training that all managers and assistants should do. As for my role as CWO it’s been really difficult year , to learn about and to see first-hand some our youngest members to be placed into a competitive environment, despite all of the committees efforts to help embed the FAs vision about football for all.
There has been a ripple effect that potentially has damaged our reputation. Sharing personal achievements of bringing developing players through unfortunately fell on deaf ears. We need to keep revisiting and promoting this vision across the younger age groups and newer coaches to ensure we don’t have a similar issue. I will approach the FA if we feel a workshop is appropriate to promote respect and fair play at the front of everything we do. I was extremely proud that my U15 team received the respect award from central Lancashire, a first for Chorley Wanderers. Creating a positive environment seems to speak louder than a competitive one.
I would like to thank Jen McDermott specifically for all the work she does behind the scenes to not only sanitise all our social media postings but all the positive work that’s done to promote Chorley Wanderers as a community club . Looking at the messages inbox we receive so many enquiries to join the team, these are dealt with promptly and where we don’t have room the reply from the club is to signpost.
Gareth’s proposal to have summer and winter budgets has gone well, seeing all our members enjoying time with their team mates has been brilliant. The committee have put so much effort in to keep our members and managers supported and entertained, I appreciate all the help Steve, Ruth and Dan has given me over the last year.
Forward look
I’m still waiting to hear back from LFA about concerns we as a club have raised about Burscough league and our significant safeguarding concerns that no longer effect Chorley Wanderers members but as grassroots advocate we still shoulder responsibility of calling poor practice out. We welcome that respect barriers come into effect on match days and the Burscough league will no longer publish results. This is now on the LFAs and MFAs safeguarding agenda to provide the relevant support.
U17 are still without an assistant which is a concern for training and Matchday as the ratio is questionable. One for the committee to decide on . The youth league will have one of the assistants put through the DBS process as this covers the club if we have vulnerable adults amongst the team.
Colette Whiting
Chorley Wanderers Child Welfare Officer
Treasurer Report Season 2021 & 2022
Last Season when you think the Covid situation was beginning to be put behind us, the Holy Cross Astro through a new spanner in the works. The pitch hire year on year had a big change and this was on the basis of more expensive venues in comparison to Holy Cross.
In the main the payments of monthly standing orders have been strong; we have had a couple of parents who had periods of financial difficulties so as a club we have supported a small number of families through this time and have again provided free football for a player who was originally from overseas. There are a couple of players that parents need to sort a payment plan or have debts wiped. (One has been agreed with the parent and manager but there are a couple of players that without a real reason we need to think about our stance on them being registered to play games.
The club’s budget is for teams to pay for 12 months standing orders July to June. Outgoings and budgets per team are based of that. If monthly standing orders aren’t 12 months per teams, then I will adjust the end of season budget accordingly.
Moving Forward I would like to propose the following:
X- Mas budget - £5 per player – if it isn’t used by 31[st] January 2023 that budget is gone and can’t be used again.
End of season budget - £20 per player – however there will be budget penalties and if the budget isn’t spent by 30[th] June 2023, then it is gone but can only be spent from 1[st] May 2023
EXAMPLE U12 17 X £20 = £340 is the maximum budget. However, if I receive more than one team sheet fine or late result fine that figure comes off the budget. Your team not being represented at a club meeting £25 off your budget.
Annual Accounts:
I have already sent the end of year report done by our independent financial reviewer this will be submitted to the charity commission.
Current Account Ended: £1599.77
Development Fund Ended: £22007.23
Garth Hulme
Club Treasurer
Club Secretary Report
With around 185 players registered to play in the blue and white stripes it has been another very successful year in terms of providing opportunities for young people to play the great game.
All this could not be possible without the great team of managers and volunteers associated with the club for which I wish to thank you all for your efforts on behalf of the young people you do it for.
In general the vast majority of the volunteers and parents are fully supportive and understand the clubs ethos but unfortunately not all this year have demonstrated that in their actions and in our efforts to ensure the young people under their supervision were able to complete the season we are aware that this resulted in some young people being signposted elsewhere in direct conflict with our football for all policy. Whilst this matter is now closed we as a club need to learn from this and hopefully avoid a repeat in future years.
As a club we have a great reputation which has taken years to build but it is only ever as good as the very last comment; facebook or twitter post; training session; positive act towards a young person or respectful way we interact on a matchday etc. Thank fully the overwhelming majority of those in our club only enhance our reputation. It was absolutely fantastic to see our U15s get the league Sportsmanship award for the age group and with it Colette Manager of the year. For me personally this is of more value to our club than any league title so I hope this group are very proud of their award. This from a team who at the turn of the year were on the very brink of going under!
We have seen success throughout all age groups with teams being in the mix right in into the business end of the season. Our U8s and U9 blue reaching league cup finals and our U14 white coming runners up in their division from being at the other end of their division last season. So a massive well done to all those involved in all teams and the effort and commitment by all. Another very pleasing success for me this year was our U18s, the first year we have managed to sustain a team right through the season so a massive well done to Andy and his lads for this success and their commitment.
Discipline was again an improvement on last year but not quite the perfect zero we should strive for by letting the football do the talking. League fines through admin errors were an improvement by all
except one manager (who has since left) so good progress and an easy one to fix to achieve zero league fines so thank you for the efforts in this area.
A thanks must also go to Gareth and managers in overcoming the early season challenge laid down …or rather ripped up and having to source alternative training venues. We suffered all round for this in terms of disruption, costs and pitch quality as the 7v7 was heavily soiled by resulted school usage. Hopefully for 2022/23 we will see this return to the standard of the previous season as we again heavily invest with the final drainage phase being implemented this summer, again with financial support from the school. Whilst bar far not the worst pitches around the 11v11 at Holy Cross also ended the season jaded compared to the previous season and highlights the need to implement the seeding/weedkilling/feeding annually if we want our young people to play on the best possible surfaces. We have two more years on the Holy Cross and as a club actively expressing our desire to extend this to the school and the reliance of all our young people on the use of this facility…..an agreement that was supported by the schools management in fending off an unwelcomed attempt by Chorley FC to use the pitches for preseason.
Arrangements for the new season are already in place, teams registered in all leagues we play in and training venues secured. Summer pitch maintenance is scheduled seeing us book Westway 3g as a summer venue which was a masterstroke by Dan and for the first time ever we are looking like we will have an open age team providing a full football pathway for our juniors. 19 have signed up of which 9 are old junior members returning to the family which for me is very humbling and evidence of the lasting memories and positive values you as coaches can pass onto our young people.
I look forward to yet another season with excitement…one where we may very well pass the 200 mark in terms of active members playing the great game….I just hope the mess of the FA Whole Game system faced last year is sorted for this years registrations!
Steve Flux
Club Secretary
| CHORLEY WANDERERS JUNIOR | No (if any) | ||
|---|---|---|---|
| FOOTBALL CLUB | 1166354 | ||
| Receipts andpayments accounts | CC16a | ||
| 01/07/2021 Period start date For the period from |
30/06/2022 Period end date To |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 3,105 39,026 130 4,224 7 46,492 - - - 46,492 1,074 1,040 1,224 4,856 13,020 5,174 2,784 385 8,513 275 2,827 4,308 100 45,580 - - - 45,580 912 - 22,694 23,606 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 3,105 39,026 130 - 4,224 - 7 46,492 - - - 46,492 1,074 1,040 1,224 4,856 13,020 5,174 2,784 385 8,513 - 275 2,827 4,308 - 100 - 45,580 - - - 45,580 912 |
Last year to the nearest £ |
|
| Player regsitration fees | 3,105 | - | ||||
| Monthlystandingorders | 39,026 | 28,582 | ||||
| Fundraising | 130 | 704 | ||||
| Presentation Night | 232 | |||||
| Sponsorship | 4,224 | 4,891 | ||||
| Grants | 1,249 | |||||
| Bank Interest received | 7 | 2 | ||||
| Sub total(Gross income for AR) |
46,492 | 35,660 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 35,660 | ||||||
| Admin | 1,074 | 1,491 | ||||
| Coach Dev | 1,040 | 1,071 | ||||
| Goal Keeper Coaching | 1,224 | |||||
| Equipment | 4,856 | 2,775 | ||||
| FacilityHire | 13,020 | 4,982 | ||||
| Kit | 5,174 | 8,795 | ||||
| League | 2,784 | 837 | ||||
| LFA | 385 | 227 | ||||
| Pitch Maintenance | 8,513 | 12,574 | ||||
| Presentation Night | 4 | |||||
| Tournament Entries | 275 | - 40 | ||||
| Referee Fees | 2,827 | 1,560 | ||||
| Christmas Outings | 4,308 | |||||
| Covid costs | 1,615 | |||||
| Refunds | 100 | 237 | ||||
| Charitydonations | 460 | |||||
| **Sub total ** | 45,580 | 36,588 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 36,588 | ||||||
| 912 | - | - |
912 |
- 928 | ||
| - | - | - | - | - | ||
| 22,694 | - | - | 22,694 | 23,622 | ||
| 23,606 | - | - |
23,606 | 22,694 |
CCXX R1 accounts (SS)
04/07/2022
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Current account Deposit account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - 1,598 - 22,007 - 23,606 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which Amount due - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due | |||
| Date of approval |
|||
CCXX R2 accounts (SS)
04/07/2022
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name CHORLEY WANDERERS JUNIOR FOOTBALL CLUB members of On accounts for the year 30 June 2022 Charity no 1166354 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 June 2020.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 4 July 2022
Name: Martin Urquhart
Relevant professional FCCA qualification(s) or body (if any):
Address: Lumb Accountancy Services Limited Suite 1, Second Floor, New Hall Hey Business Centre, New Hall Hey Road, Rawtenstall BB4 6HL
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER