## BIDBOROUGH VILLAGE HALL – CIO Annual General Meeting 9[th] July 2024 

## **Chairman’s Report** 

It is again pleasing to report that there have been no unexpected costs since the last AGM. Hall bookings remain solid with the hall continuing to enjoy support from the local and wider communities along of course from Societies and Regular Users. However, a word of caution. Bidborough Village Nursery recently flagged up that the numbers of children expected in the new term is much lower than they had anticipated, and consequently planned to increase their marketing. The TOC agreed BVN could display a feather banner at the hall along with a further banner. We also agreed they could run their summer camp in the hall garden as they have done before. 

Running through the list of items we have addressed and agreed through the year include:- 

- Repair to the tarmac in the hall car park 

- New 2yr contract with Plusnet for hall WiFi 

- Amendment to T&C’s to remind hall users Bidborough Village Nursey equipment is out of bounds 

- Blinds installed to main hall kitchen 

- EV Charging and Solar Panels – considered but not currently financially justifiable. 

- Refitting of header tape to stage curtain 

- Ongoing monthly donation from WKR 

- Push Button key safes installed to both entrances 

- Main hall door handle replaced 

- Annual Fire Extinguisher check – all OK 

- Emergency Exit Lighting checked – two exit lights replaced 

- Servicing of Air Sourced Heat Pumps 

- Renewal of PRS licence 

- Major improvement to hall gardens carried out by Lavender Blue 

- Blocking of gents toilet – Continuous toilet roll dispenser fitted. 

One issue we have not resolved is hall lighting and replacing the spotlights. Our electrical contractors M&C were optimistic they could obtain new spotlight sockets but unfortunately it does appear that they are no longer available. The solution will mean replacing the sockets with LED spots. We had hoped to 



replace the spots and at the same time as the hall florescent lighting tubes with brighter LEDs tubes to save fitting costs. This is still our intention. 

I recorded at the 2023 AGM the sad loss of Jill Buckland. In this report I must mention the sad passing of her husband Don who as we know was an active member of Bidborough Dramatic Society and ongoing Trustee of BVH. The end of an era. 

Once again |I must thank the Trustee Operating Committee for their ongoing support which makes my role as Chairman much easier. Thank you, David and Deenah Wheeler, our new Treasurer Stephen Hebditch, and Graham Miller for your guidance and support. 

Graham Parsons Bidborough CIO Chair July2024 



Bidborough Willage Hall- CIO
Fln•nclal Stslvmert for th• Pvrlod 1st S•pt8mbw 2023 to 3181 Aiigiist 2024
12 to 31*t
Phth* Y•4r 12
ID Ji*r
HalhTrp. Allh18tes
H8Aflfft . Resthrts
£6.486.36
£2,468.00
£21.992.
£782.17
£513.07
£336.￿}
£18.89
£7,081.30
£3.758.15
£17,561.65
£240.00
£149.86
Kert R&A)
£0.
Tot•1 In￿me
£32.596.49
£28.790.96
&pendlturn.'
£5,645.40
£5.240.29
£566.57
£1,899.79
£2,905. 75
£8.268.48
£1,45748
£640.57
£1.818 32
£597.81
£445. 19
£i.LXX).
£7,287.CKI
£2,669.OT
£365.38
£2,059.61
£4,576 ¢XI
£14.096.47
£1,928.35
£574.81
£1,652 39
£253.26
£85. 19
£¥95.IX)
re81*
Tot•1 Eypendlturn
rJo,485.65
£36,512.53
Surplus/(Delki¥ for the perfod
r2,110.84
{£7.T51.5n
8ank balances at OP8n on 1st Sept 2024123)
£33,626.52
£41.378.09
88nk balan￿$ 8t Lsose ￿ 31s1 August 2024 (23)
£35,737.36
£33.626.52
Lb)th PLC
£8,662.95
£7,065. 18
£27,074.41
£26.561.34
TOTAL
£35,737.36
£33.626.52

Independent Examiner's Report to The Trustees of
Bidborough Village Hall - CIO
Registered Chanty nuffthr 1166337 (BVH£IO)
I report on the attached ￿oUnt5 of the BKlborixJgh village Hall - CIO for the year ended 31st
August 2024.
Re$pecllve Rosponslbllttl•s of Trust••s •nd Examln•r.
As chaiity trustees you are responsible for the preparation of the accounts," you consider that the
audit requireffEnt of seclion 43{21 of the CharTlies Act 1993 (The Act) does not apply. It is my
responsibilty to slate on the basis of procedures speafied in the General Directions given by the
Charity commis￿OnerS under ￿￿On 43{7)(b) of The Act. whèther parts'cutar matters have ￿rne to
my attention.
Basls of Indopond•nt Examlnerfs Repo
My examination was canied out in accordance with the General Directions given by the Charity
Commissioners. An examination indudes a review of the ￿ounting records kept by Ihe charity
and a comparison of the accounts presented with those records. It also indudes consideration of
any unusual rtems or disdosures in the ac£ounts and See￿ng explanations from you as trusle8S
conceming any such matters. The prcudures undertaken do not prowde all Ihe ewdence that
would be required in an audrt, and I do not express an audrt opinion on the Viff4V given by the
accounts.
Ind•p•ndent Examln•fs Statsm•rt
In connection with my examination. rK) matter has come to my attention:
which gives me reasonable cau8e to believe that in any material respect the requirements
a) to keep accounting records in &cordance wilh 8eth.on 41 of The Act; and
b> to prepare accounts which accord with the accounting r￿ordS and to comply with the
accounting requirements of The Act
have not mel,. or
to which, in my 0￿.niOn, attenb'on shoukl be drawn to enable 8 proper understanding of the
accounts to be reached.
Signed..
John Lovett FCA ATII, Independent Exaffiner