## **Bidborough Village Hall-CIO Registered Charity Number 116337** 

## **Chairman’s Report to the Annual General Meeting 5 July 2021** 

Hopefully this will be the last meeting that takes place under Covid restrictions and we can get back to proper meetings every quarter. As you will note from the Agenda we have to re elect Trustees at this AGM which we will do in a minute. 

First I would like to thank the Village Hall Operating Committee for all the support they have given over this period. David and Deenah Wheeler, Mark Weavis and Graham Miller. We are very fortunate to have a stable and experienced group of local residents managing the hall for everybody's benefit. 

For obvious reasons this report will be short. Nothing much has happened that effects the day to day running of the hall but I did send out emails in Jan and April to keep Trustees updated as did Mark Weavis with the financial statements. 

It is sad that after 73 years of active involvement in the village, WI has come to an end hopefully only temporary. We must thank Jill Buckland and others in WI for their past support and wish them well for the future. WI have kindly donated a wooden bench for the hall to commemorate Bidborough WI which is now in place in the front garden. As a consequence of WI closing, both Jill and Marilyn Hayward have stepped down as Trustees. 

We have continued to ensure the hall meets its obligations as far as testing is concerned. The last quarterly fire check was carried out in April 21, electrical appliances Jan 21, emergency lighting Nov 20 and fire extinguisher check Feb 21. 

The only major expenditure that I believe we will need to 



consider in the short term is to restore the main hall floor but this will only be undertaken when our bookings and income reurn to some form of normality - it is pleasing to see the hall hosting the first children's party for a long long time on the 24th of this month. 

We were fortunate to be awarded a further grant from TWBC. This restart grant totalling £8000 will ensure the hall finances remain on a firm footing despite a significant loss of income. 

We are all hoping that come July 19th there will be some form of normality to our lives. However, we may still find some restrictions still apply and we will have to wait and see what Rural Kent Village and Community Halls advise. 

**Graham Parsons Chair Bidborough Village Hall CIO 5 July 2021** 



Bidbomugh Vlllage H811- CIO
12 monOM to
31•tA
o.ryJDaraL'lV8 R8s,'11ts.'
12 rngnths lo 31$1
Au.ousi 2020
4. 124.88
1,889.04
14.301.56
240.00
170.84
IY.848.00
273.
13,382.25
i&T3
21901.12
32,577.32
4.on).
1. 734.36
956. 19
1.608.
3,450.00
1.953. 72
531.28
1,512 13
81000
23. 19056
1.327,09
1.385.98
1, 194.66
70.00
52.00
900.00
275.40
1,445.16
70.CQ
1,039. 17
13.726.42
36,377.40
(Dellclt)/S• for th• Pefkd
9,17470
11800.08)
39.086. 17
42.886.25
8w6(b*ms4tthun31stALVAta721(31*lA•aWI 48260.87
39,086. 17
21.862.59
12, T04.62
2&398.28
26,381.55
TOTAL
48260.87
39,086. 17
LW..

Independent Examiner's Report to The Trustees of
Bidborough Village Hall - CIO
Registsred Charity nwnber 1166&37 (BVH£IO)
I report on the att&h8d w)unts of the Bi(lJorTh4h Haw. CIO tor the year erKled 31st
A￿JUSt 2021.
As charity tr￿S you are resp(xJsible for the prepwa1ion ol tho atxounts; you cons￿ler Ihat tha
audit requirément of Soction 4312) of the Charities kt 1993 {Th& Act) does not apply. It is my
responslbility to Sts18 the basis of procedures Sp￿ in the General Diwtions given by the
Charity Commi&8ioners uThJer seclion 43(7){b) ol The Ac( vhthr partIC￿lar matters hav8 come to
my attentlon.
Ba•1• ol Ind•p•nd•nt Examlnw'• Flep
My examlnation was carried out in accordance wlth the General Dir8Ctions givèn by th8 Charity
Commissioners. An exanwnalion Indud8s a revi8w of the amnb'ng r￿rdS kept by the charity
and a comparison of the a(xxJunts pre68ntsd with ttK)se rec¢)rds. It a180 ifK4udes consKleralion of
any unusual items or dlsdosures in the ac£ounts. and seekYYJ explanafjons Irom you as trustees
concerning any sud) matter8. The wThxlures ￿￿rtaken do not provide all the e%idence that
would be required in an audrt, arKI I do nol express an audit opirion on Ihe view given by the
In ￿nneCtIOn wilh my examina1￿, no matter has to my attenli(m:
wNch gfv88 ma r8awn*)le cause to beh'e%* that in any rnaterl81 respe￿ the requlrarnants
a) to kéep acix>unts'ThJ records in accordance with s8CtK)n 41 ot The Act: and
b} to prepare accounts which accord with the actountir¥J r8oYds and to compty ￿th
a(xounllng requSrem6nts of Th8 Act
ha￿ rK)t been met: o
) v*hth, in my opinion, altention str#)￿d bo drawn to enable a propor urth*anding of Ihe
aLxounts to be reached.
Signed:.......
John Lovett FCAATII, IndeF￿￿rt Examiner