**Companies Reg Number : 5374807 ( England & Wales ) Charity Number : 1166332**
## **THE SIVA TRUST LTD**
(A COMPANY LIMITED BY GURANTEE )
## **Unaudited**
**TRUSTEES ANUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
Page 1
**THE SIVA TRUST LTD (A COMPANY LIMITED BY GURANTEE )**
## **INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
||**Page**||
|---|---|---|
|Company Information||3|
|Report of the TRUSTEES||4 - 7|
|Independent examiner`s Report||8|
|Statement of financial activities||9|
|Balance Sheet||10|
|Notes to the Financial Statements||11 - 14|
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## **THE SIVA TRUST LTD**
(A COMPANY LIMITED BY GURANTEE )
**CHARITY GENERAL INFORMATION FOR THE YEAR ENDED 28TH FEBRUARY 2021**
**TRUSTEE/DIRECTOR - President** 1 **Mr. RatnaJothy Mahesan TRUSTEE / DIRECTOR** 2 **Mr.Sri Krishna Ratnasinkam TRUSTEE / DIRECTOR 3 Mrs. Kalarany Thevarajah** resigned 01/07/2020 **TRUSTEE / DIRECTOR** 4 **Mr. Kathiravetpillai Jeyaratnam TRUSTEE / DIRECTOR** 5 **Mr Arumugam Athavan 6 Ms Niranjanamala Ravindra SECRETARY:** Mr Kathiravetpillai Jeyaratnam COMPANY REGISTRED NUMBER 5374807 ( England & Wales ) CHARITY REGISTRED NUMBER 1166331 **REGISTERED OFFICE:** Unit 1B Stephenson Way Three Bridges Crawley West Sussex RH10 1TN **ACCOUNTANTS:** Xavier, Xavier & Co Institute of Financial Accountant 4 The Boulevard Crawley West Sussex RH10 1XX BANKERS : **HSBC** The Boulevard Crawley RH10 8HD
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**THE SIVA TRUST LTD** (A COMPANY LIMITED BY GURANTEE )
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **Report of the trustees for the year ended 28TH FEBRUARY 2021**
The trustees present their annual report and financial statements of the charity for the year ended 28TH February 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/ 2014
## **TRUSTEES INDUCTION AND TRAINING**
## **A): GOVERNING DOCUMENTS & CONSTITUTATION**
## A) GOVERNING DOCUMENT
The Siva Trust Limited is governed by Memorandum of Articles.
## **B)APPOINTMENT OF TRUSTEES**
Under the Memorandum of Articles, the Trustees can serve for maximum Three consecutive years and they are eligible to stand for further years subject to meet the condition in Memorandum of Articles.:
Trustees will be elected by public meeting and have to be a member for at least OneYear. To become a member, applicant has to make annual donation of minimum One hundred and twenty pounds and should submit his/her CRB Report and Credit Check Report.
Public meeting was held on 20Th June 2020 unfortunately no members met the above criteria for election and it was decided that present trustees will continue for another year Next public meeting to be held on 3rd July 2021
## **C) MAIN OBJECTIVES&ACTIVITIES**
Daily rituals prayers Annual Festivals Communal gathering for all ethnic groups Promoting classical music classes Caring and activities for elderly citizens. Caring and activities for senior citizen
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**THE SIVA TRUST LTD** (A COMPANY LIMITED BY GURANTEE ) **TRUSTEES ANNUAL REPORT**
**FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **D) MAIN ACHIEVEMENTS**
To build a community gathering center to develop the Hindu religion and its practice to all citizen in and around Sussex Area.
## **PUBLIC REPORTING**
The Trustees of The Siva Trust Ltd will display monthly Income and Expenditure Statement in the Public Notice Board first week of every month.
Annual accounts will not be displayed in the public notice board, it will be available upon request.
## **RELATED PARTY TRANSACT**
During the financial year no emoluments or no beneficial interest has been paid to the Trustees. The Trustees were not reimbursed for any expenses as they all are fully devoted to the temple and volunteered to serve at their own expenses.
## **E)RESERVE POLICY**
This Charitable Organization which funding based on public donation/contribution and 15 volunteer who pledged to contribute £1000.00 each every year.
In the event of any unlikely The Siva Trust Ltd has enough money in the bank to see through at least 3 months.
## **F) PRINCIPAL FUND RAISING**
Main form of fund collection is weekly collection and non regular members reasonable contribution for annual festival which usually raises £15,000.00 each year due to Covid -19 G) RISK MANAGEMENT
The following members are actively involved in day-to-day running of business of The Siva Trust Ltd Mrs. Niranjanamala Ravindra Treasure Mr. Jothy Mahesan - President Mr. Kathiravetpillai Jeyaratnam - Secretary The Siva Trust Ltd has developed a risk management which involves:
## a) Monthly and annual review of the performance and finance.
the trustees ensure the the charity has enough fund in the bank to cover at least 3months of expenditures b) The development of systems and procedures to minimize the risks (i.e finance ,health & safet and future fund raising . The Trustees always work very closely and adopt a policy which includes emergency and contingency plan to minimize the impact of funding shortfall. President, Treasurer and Secretary are together monitor the expenses are controlled.
## **RESTRICTED FUND**
The restricted funding is been collected and kept in a separate bank for the purpose of purchasing the building in the future .
Trustees responsibilities in relation to the Financial statements
The charity trustees are responsible for preparing a trustees annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of affairs of the charity and of the incoming
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## **THE SIVA TRUST LTD** (A COMPANY LIMITED BY GURANTEE ) **TRUSTEES ANNUAL REPORT**
## **FOR THE YEAR ENDED 28TH FEBRUARY 2021**
resources and application of resources, of the charity for that period. In preparing the financial statements , the trustees are required to :-
select suitable accounting policies and then apply them accordingly observe the methods and principles in the applicable Charities Standard Operating Procedures make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assists of the Charity and taking responsible steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdiction.
The Trustees declare that they have approved the trustees report as above on and Signed on behalf the Charity's trustees by:-
and outgoing .
## **Accountants**
A resolution to reappoint Xavier, Xavier & Co as Accountants will be put to the trustees at the Annual General Meeting .
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## **THE SIVA TRUST LTD** (A COMPANY LIMITED BY GURANTEE ) **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **Trustees’ responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to :
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the applicable Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The Trustees declare that they have approved the trustees report as above on and Signed on behalf of the charity`s trustees by
Mr. RatnaJothy Mahesan 28/12/2021
Mr.Sri Krishna Ratnasinkam Mrs. Kalarany Thevarajah 28/12/2021 28/12/2021
Mr. Kathiravetpillai Jeyaratnam 28/12/2021
Mr Arumugam Athavan 28/12/2021
Ms Niranjanamala Ravindra 28/12/2021
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## **REPORT OF INDEPENDENT EXAMINERS STATEMENT TO THE TRUSTEES OF**
## **THE SIVA TRUST LTD**
(A COMPANY LIMITED BY GURANTEE ) **FOR THE YEAR ENDED 28TH FEBRUARY 2021**
As described on the trusties responsibility you are responsible for the preparation of the financial for the year ended 28th February 2018 set out on pages three to eight and you consider that the Charity is exempt from an audit under section 43 (2) of the Charities Act 1993 , that an independent examination is needed It is my responsibility to
Examine the accounts under section 43 of the act
To follow the procedures laid down in general Directions given by the Charity commission under section 43(7)(b) of the act and
To state whether particular matters have to come to my attention
My examination was carried out in accordance with general Directions given by the Charity commission . An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosure in the accounts , and seeking explanation from you as trustees concerning any such matters. The procedures under taken do not provide all the evidence that would be required in an audit , and consequently no opinion is given as to whether the accounts present a ` true and fair ` view and the report is limited to those matters set out in the statement below .
In the course of my examination , no matter has come to my attention which gives me reasonable cause to believe that in , any material respect, the requirement:
1 ) - To keep accounting records in accordance with section 41 of the act : and 2) - To prepare accounts which accord with the accounting recorded and comply with the accounting requirements of the 1993 Act; have not been met ; or to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached .
MR S SUMAN XAVIER , XAVIER & CO INSTITUE OF FINANCIAL ACCOUNTANT 4 THE BOULEVARD CRAWLEY WEST SUSSEX RH10 1XX
Dated: 29TH December 2021
Page 8
## **THE SIVA TRUST LTD (A COMPANY LIMITED BY GURANTEE ) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28TH FEBRUARY 2021**
|**Incoming resources**
Contribution & Donations
Gift aid
Donations
Member contribution
By Will
**TOTAL INCOME**
**Cost of raising funds**
Operating Expenses
Note 5
**Total Resources Expended**
**NET Incoming / Outgoing**
**resources**
Transfers between funds
Total fund Bought forward
Total fund Carried forward|2021
**Unrestricted**
**Restricted**
**Endowment**
**funds**
**funds**
**funds**
59279
9845
--
69124
0
0
66,828
-
-
66,828
0
0
2,296
0
0
73,946
19752
76,242
19,752|TOTAL
FUND
59,279
59,279
66,828
66,828
-7,549
-
93,698
86,149|2020
TOTAL
FUND
102,519
0
0
102,519
99,549
99,549
2,970
83439
86,409|
|---|---|---|---|
Page 9
## **THE SIVA TRUST LTD (A COMPANY LIMITED BY GURANTEE ) BALANCE SHEET AS AT 28 TH FEBRUARY 2021**
|2021
£
Notes
£
**FIXED ASSETS:**
Intangible assets
6
3,398
Tangible assets
7
58,179
61,577
**CURRENT ASSETS:**
Stock
584
Debtors
8
3,835
Bank & Cash in hand
86,916
91,335
**CREDITORS:**Amounts falling
11,053
due within one year
9
11,053
**NET CURRENT LIABILITIES:**
80,282
**Less long-term lability**
10
45,865
**LIABILITIES:**
95,994
**FUNDS**
Unrestricted Fund
76,242
Restricted funds
19,752
95,994|2020
£
£
3,398
60,522
63,920
601
3,835
44,983
49,419
3,776
3,776
45,643
15,865
93,698
73,946
19,752
93,698|
|---|---|
Page 10
## **THE SIVA TRUST LTD** (A COMPANY LIMITED BY GURANTEE ) **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **1 BASIS OF PREPARATION**
## **1.1 Basis of Accounting**
The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14, the Financial Reporting Standard for Smaller Entities (FRSSE), and the Charities Act 2011 and applicable regulations.
The accounts have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **1.2 Change in Basis Of Accounting**
There has been no changes to the Accounting policies since last year
## **1.3 Changes to Previous Accounts**
No changes have been made to accounts for previous years
## **2 ACCOUNTING POLICIES**
## **2.1 Incoming Resources**
Income represents donations, subscriptions and class fees.
These are included in the Statement of Financial Activities (Sofa) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **2.2 Contractual income and performance related grants**
None
## **2.3 Resources Expended**
Expenditure is recognized on an accrual basis as a liability is incurred. Expenditure includes VAT as the Charity is exempt from registering for VAT and therefore is reported as part of the expenditure to which it relates.
## **2.4 Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and Fittings - 10 % Straight line States - 10 % Straight line Building is not depreciated
## **2.5 Deferred taxation**
Provision is made at current rates for taxation deferred in respect of all material timing differences except to the extent to the extent that, in the opinion of the director, there is reasonable that the liability will not arise in the foreseeable future.
## **3 OPERATING SURPLUS / ( DEFECIT )**
The operating surplus / ( deficit )is stated after charging:
|Depreciation - owned assets
Trustees' emoluments|2021
£
2,343
-|2020
£
2,343
-|
|---|---|---|
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## **THE SIVA TRUST LTD**
## (A COMPANY LIMITED BY GURANTEE ) **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **4 ANALYSIS OF INCOMING RESOURCES**
|**5 **|**Incoming resources**
Contribution & Donations
Gift aid
Donations
Member contribution
By Will
**TOTAL INCOME**
**RESOURCES EXPENDED**
Cost of Pooja
Wages
Sub Contractors
Print Stationary
Telephone
Rent & rates
License & fees
Light & heat
Repairs & renewals
Buling Insurance
Legal fee
Donation
Bank Charges
Depreciation|2021
**Unrestricted**
**Restricted**
**Endowment**
TOTAL
**funds**
**funds**
**funds**
FUND
59279
59,279
9845
0
0
69124
0
0
59,279
11277
-
11277
22295
-
22295
-
-
0
-
0
806
-
806
20774
-
20,774
600
-
600
6410
-
6,410
460
-
460
1472
-
-
0
-
-
0
391
391
2,343
-
2,343
66,828
0
0
65,356|2020
TOTAL
FUND
102,519
0
102,519
**23821**
**20993**
**9400**
**1056**
**731**
**20250**
**2159**
**6007**
**9423**
**680**
**1245**
**1000**
**441**
**2,343**
99,549|
|---|---|---|---|
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## **THE SIVA TRUST LTD (A COMPANY LIMITED BY GURANTEE ) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **6 INTANGIBLE FIXED ASSETS**
As at 01st MARCH 2020 Addition / ( Disposal ) As at 28TH February 2021
Lease Property **£** 3,398 3,398
## **7 TANGIBLE FIXED ASSETS**
|**COST:**
As at 01st MARCH 2020
Addition / ( Disposal )
As at 28TH February 2021
**DEPRECIATION:**
As at 01st MARCH 2020
Charge for year
As at 28TH February 2021
**NET BOOK VALUE:**
As at 28TH February 2021
As at 01st MARCH 2020|Coins
Building
Renovation
Statues
Chariot
Fixtures &
fittings
Totals
**£**
**£**
**£**
**£**
**£**
13,710
30,513
10,225
7,695
13,211
75,354
0
13,710
30,513
10,225
7,695
13,211
75,354
8,244
6,588
14,832
1,022
1,321
2,343
0
0
0
9,266
0
7,909
17,175
13,710
30,513
959
7,695
5,302
58,179
13,710
30,513
1,981
7,695
6,623
60,522|
|---|---|
|**8** Debtors
Prepayment|2021
£
3,835
3,835|2020
£
3,835
3,835|
|---|---|---|
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## **THE SIVA TRUST LTD (A COMPANY LIMITED BY GURANTEE ) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2021**
## **9 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|**DUE WITHIN ONE YEAR**
Other Creditors
Payee
Wages & accruals
Nest
**10 LOANS AND OVERDRAFTS**
An analysis of the maturity of loans overdrafts is given below:
Bounce Back Loan
Loan Private 01
Loan Private0 2
**11 Employees**
**Number of Employees**
The average monthly number of employees during the year were :
Employees|**2021**
£
5,577
-154
5512
118
11,053
**2021**
£
30,000
7837
8028
45,865
2
2|**2020**
£
556
-13
3231
2
3,776
**2020**
£
7837
8028
15865
2
2|
|---|---|---|
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