HOLY TRINITY TWICKENHAM
•k
Annual Report
2021
## **ANNUAL VISION MEETING**
# _**Combining the 2 Meetings below:**_
## _**AGENDA**_
# **ANNUAL MEETING OF PARISHIONERS**
- 1) Election of Church Wardens 2021-22
## **ANNUAL PAROCHIAL CHURCH MEETING**
- 1) Elections 2021/22
- a) Deanery Synod
- b) Parochial Church Council
- c) Appointment of the Independent Examiner
- 2) Minutes of last Annual Meeting: approval of minutes.
- 3) Reports
- 4) Approval of Annual Report and Accounts.
- 5) Receive the Electoral Roll.
- _6)_ Chairman’s Report
## **CLOSING PRAYERS**
## **FOLLOWED BY A BRIEF MEETING OF THE NEW PCC**
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## **REPORTS**
## **ELECTORAL ROLL AND CHURCH ATTENDANCE**
A completely new Electoral Roll was created in 2019 and since then during the Pandemic we have been doing our best to add names where new members have applied - and remove names where there have been clear and obvious reasons to do so. This year there have been:
## 3 names removed 6 new members added **Total on Roll for 2021: 259**
Normally we would report on church attendance at this point in the Annual Report but the church has not been able to open consistently and without restrictions during the most of 2020.
## **SAFEGUARDING**
**Overview** – Holy Trinity Twickenham continue to follow the guidance set out in the Parish Safeguarding Handbook published by the House of Bishops in 2018. A hard copy of the handbook is available in the parish office. Large posters with details of who to contact with safeguarding concerns can be found in the main church and Green Room.
**Covid-19** – We are very grateful to Vicki, Katy and other volunteers with children and young people for all their contributions during lockdown. Whilst our traditional focuses on Safeguarding have been much altered, online safety was of paramount importance in delivering sessions. The presence of parents for younger online users and at least 2 leaders being present online for Youth sessions maintained our commitments to safeguard children and young people to our best ability. We are pleased to be seeing a return to Sunday School, Youth Group and Trinity Toddlers this summer and I will be working closely with the leaders to ensure all volunteers have completed DBS checks and basic online safeguarding training.
**Policies** – Our Safeguarding Policy can be viewed on the Safeguarding section of our website. I recommend to the PCC that the Policy is re-adopted for 2021/2022.
**Safer Recruitment** – Everyone who leads or helps with activities for children and young people is required to complete safeguarding checks, comprising an enhanced level DBS check, a self-declaration form and two references. Existing DBS certificates need to be renewed after 5 years but new procedures require any DBS check carried out from now to be renewed every 3 years. DBS checks have been on hold during the pandemic but will now resume with the start of groups for children and young people.
**Training** – The Church of England has a national safeguarding training scheme of various modules for clergy and laity and gives guidance as to who should do each module. Volunteers will continue to be asked and encouraged to complete online modules appropriate for their level of involvement.
**Safeguarding Matters** – There have been no incidents or reports which have had to be investigated or referred on within child protection over the last year.
Please remember that safeguarding is everyone’s responsibility and if you have any questions or concerns, please do contact me or the clergy.
_Lucy James (Parish Safeguarding Officer)_
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**Annual Report and Accounts**
## **For the year ended 31 December 2020**
|**CONTENTS**|**PAGE(S)**|
|---|---|
|Annual Report|5|
|Financial Review|7|
|Independent Examiner’s Report|8|
|Receipts and Payments Account; Statement of Assets and Liabilities|9|
|Notes to the Accounts|10|
|Incumbent|The Revd Tim Garrett|
|---|---|
||Holy Trinity Vicarage|
||1 Vicarage Road|
||Twickenham TW2 5TS|
|Bank|HSBC plc|
||2 London Road|
||Twickenham TW1 3RY|
|Independent Examiner|Mr D Loftus|
||72 Nelson Rd|
||Whitton|
||Middlesex TW2 7AU|
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## **ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Administrative Information**
Holy Trinity Church is situated on The Green, in the Strawberry Hill area of Twickenham. It is part of the Diocese of London and the Kensington Episcopal Area within the Church of England. The correspondence address is c/o the Vicarage, 1 Vicarage Rd, Twickenham TW2 5TS.
Members of the PCC are either ex officio, or elected at the Annual Parochial Church Meeting (APCM), in accordance with the Church Representation Rules, or co-opted. At present the APCM has chosen to elect the PCC annually, rather than a 3 year rolling membership.
Churchwardens are elected at the Annual Meeting of Parishioners, which is held immediately before the APCM. During 2020, the following served as members of the PCC:
|Incumbent:
|Revd. Tim Garrett|(Chair)|
|---|---|---|
|Associate Minister
|Revd. Natalie Garrett||
|Churchwardens:|Robert French||
||Fleur Beeson|(Vice-Chair)|
|Licenced Reader &|||
|Deanery Synod:|Anna McPherson||
|Deanery Synod:|Gordon Nockles||
|Elected Members:|Jon Beeson|(Treasurer)|
||Tim Little|(PCC Secretary)|
||Giles Norman||
||Katy Patterson||
||Liz Rogers||
||Vicki Rogers|(Children’s Champion)|
|Regularly in Attendance:|Lucy James|(Safeguarding Officer)|
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## **Structure, Governance and Management**
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is exempted by order from registering with the Charity Commission. All regular church attendees are encouraged to register on the Electoral Roll and to consider election to the PCC.
## **Objectives and Activities**
The PCC of Holy Trinity Church works with the incumbent to promote the mission of the Church within the parish of Holy Trinity, Twickenham (traditionally known as the parish of Twickenham Common). This Mission is outlines in the church’s Mission Action Plan. It is also responsible for the maintenance of the church fabric. Close links are maintained with Archdeacon Cambridge's Primary School, situated within the parish. Cooperation with other local churches is actively encouraged.
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## **Parochial Church Council of Holy Trinity Church, Twickenham Green**
## **ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2019**
## **Financial Review**
_The church now reports its financial results on the same basis as most company accounts - the "accruals" basis. This attempts to reflect the activity that happened in the year, rather than simply what flowed through the bank account between 1[st] January and 31[st] December._
In 2020, our income was £59,189 lower than in 2019. This decreased income was mainly due to the restrictions on the church’s activities caused by the Covid-19 pandemic, as well as a reduced amount of one off donations received in the year. Encouragingly planned giving income was broadly similar to that of 2019. Income from room hire was £18,028 lower than in 2019.
Expenditure was £895 higher than in 2019. This slight increase was due to the church incurring a full year of curate costs, as opposed to part year costs in 2019. These increased curate costs were offset by lower utilities and building maintenance costs. The overall result of our income and expenditure was that the church made a loss of just under £45,000 in 2020.
The church continues to pay its full parish share to the Diocese of London – the biggest item of expenditure at £91,000. This is the amount we pay to the Diocese of London to cover the cost of a vicar, accommodation, training and support, plus continued investment and training in the wider Anglican church.
At the end of December 2020 we had £45,755 in our bank and investment accounts. This was lower than the £79,376 figure at the same time in 2019. This decrease is due to the loss made throughout 2020.
Many thanks for your continued support to the church.
_Jon Beeson, Honorary Treasurer._
## **Reserves Policy**
It is PCC policy to maintain a balance on the general fund (if possible) which equates to approximately six months’ unrestricted payments, to cover emergency situations that may arise from time to time. The balance of £45,755 exceeds this level.
It is our policy to invest our funds mainly with the Church of England Deposit Fund, with a working level maintained in our current account.
## **Approved by the PCC on 8[th] February 2021 and signed on their behalf by Revd Tim Garrett (PCC chairman) and Mr Jon Beeson (PCC Treasurer).**
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## **Independent examiner’s report to the PCC of Holy Trinity Church, Twickenham**
## **Independent Examiner's Report to the Members/Trustees of Holy Trinity Church, Twickenham, Parochial Church Council.**
I report on the accounts of the church for the year ended 31[st] December 2020, which are set out on pages 1 to 7. (Accruals Accounting Basis; Statement of Assets and Liabilities; Notes to the statements & Receipts and Payments Analysis)
## **Respective responsibilities of trustees and examiner**
The church’s trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act);
- to follow the procedures laid down in the General Directions given by the Charity
- Commissioners (under section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the
- accounting requirements of the 2011Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Signed: David E Loftus
DAVID EDWARD LOFTUS MBE 31[st] MARCH 2021 72 NELSON ROAD WHITTON TWICKENHAM TW2 7AU
ASSOCIATE OF CHURCH ACCOUNTANTS AND TREASURERS MEMBER CHARTERED INSTITUTE OF FUNDRAISING MEMBER ASSOCIATION OF CHARITY INDEPENDENT EXAMINERS PAST VICE CHAIR OF LONDON DIOCESAN FUND
8
## **Holy Trinity Twickenham Green**
## **Financial Statements for the year ended 31 December 2020**
|_Note_
**Accruals Accounting Basis**
**Receipts**
Regular Giving
Planned Giving
Loose collections
Income tax recovered
Other donations received
Grants
Activities for generating funds
_5a_
Income from church activities
_5b_
Investment income
_5c_
Loans from diocese
Listed place of worship tax
reclaim
Total receipts
**Payments**
Diocesan parish share
Other payments
_5d_
Total Payments
**Excess of Receipts over**
**Payments**
Bank and deposit accounts 1
January
Bank and deposit accounts 31
December
**Statement of Assets and Liabilities**
Sound system main console
**Cash Funds**
Bank Current Accounts
CBF Deposit Account
Deferred Income
Tax reclaim outstanding
Green Room lettings accruals
Other accrued income
Total Accrued Income
Accrued Expenditure
Accrued Capital Expenditure
Loan from Diocese (balance outstanding)
Total Accrued Expenditure||General
Fund
62,232
2,241
16,399
80,872
5,923
-
15,846
3,431
163
-
-
106,234
91,000
60,215
151,215
(44,980)|General
Fund
62,232
2,241
16,399
80,872
5,923
-
15,846
3,431
163
-
-
106,234
91,000
60,215
151,215
(44,980)|Piano
**Total**
Total
Fund
**2020**
2019
**62,232**
60,538
**2,241**
4,466
**16,399**
18,635
-
**80,872**
83,640
-
**5,923**
36,512
-
**-**
-
-
**15,846**
33,588
-
**3,431**
7,812
-
**163**
307
-
**-**
-
**-**
3,564
-
**106,234**
165,423
-
**91,000**
88,000
**60,215**
62,320
-
**151,215**
150,320
**-**
**(44,980)**
15,103|Piano
**Total**
Total
Fund
**2020**
2019
**62,232**
60,538
**2,241**
4,466
**16,399**
18,635
-
**80,872**
83,640
-
**5,923**
36,512
-
**-**
-
-
**15,846**
33,588
-
**3,431**
7,812
-
**163**
307
-
**-**
-
**-**
3,564
-
**106,234**
165,423
-
**91,000**
88,000
**60,215**
62,320
-
**151,215**
150,320
**-**
**(44,980)**
15,103|
|---|---|---|---|---|---|
|||||||
||||78,970
45,349
-
18,991
26,358||406
**79,376**
68,502
406
**45,755**
79,376
-
**0**
838
406
**19,397**
38,181
-
**26,358**
41,195
406
**45,755**
79,376
**0**
0
**726**
9,011
**2,018**
4,034
**0**
133|
||||45,349|||
||||**-**|**-**||
||||||**2,744**
13,178
**590**
504
**0**
0
**3,333**
6,667|
||||||**3,923**
7,171|
9
**Approved by the PCC on 8[th] February 2021 and signed on their behalf by Revd Tim Garrett (PCC Chairman) and Mr Jon Beeson (PCC Treasurer).**
## **Notes to the statements**
1. The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Accruals basis.
2. The piano (including stool and cover) cost £3,022 when purchased in 2001.
3. There were no movements in the restricted Piano Fund for the year.
4. "Other running costs" includes the costs for the Parish Manager, general supplies and small equipment purchases.
5. “Vision Costs" includes the costs for the Parish Curate.
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## **Holy Trinity Twickenham Green Financial Statements for the year ended 31 December 2020**
|**Receipt and Payments Analysis**
5a. Activities for generating funds - receipts
Green room lettings
Events
Fairtrade stall sales
Other activities
Tax on campaigns
5b. Receipts from church activities
Fees
Trinity Toddlers
Other receipts
5c. Receipts from investments
CCLA deposit interest
Other investment income
**Receipt and Payments Analysis (cont.)**
5d. Church activities - payments
Donations to supported charities
Carers Trust
Spear
Other
Utilities and Insurance
Clergy expenses
Cost of Services
Buildings maintenance
Vision Projects
Cleaning of Parish Room
Repayment of loan
Youth
Fairtrade stall purchases
Organ/Piano
Other running costs
Total Church Activities|R&P
General
Fund
13,032
152
215
2,446
-|R&P
General
Fund
13,032
152
215
2,446
-|R&P
Piano
Fund
-
-
-
-
-|**Total**
Total
**2020**
2019
**13,032**
31,060
**152**
1,951
**215**
427
**2,446**
150
**-**
-|
|---|---|---|---|---|
|||15,846|-|**15,846**
33,588|
|||638
393
2,400|-
-
-|**638**
2,954
**393**
2,083
**2,400**
2,775|
|||3,431|-|**3,431**
7,812|
|||163
-|-
-|**163**
307
**-**
-|
|||163|-|**163**
307|
||R&P
General
Fund
310
-
391||R&P
Piano
Fund
-
-
-|**Total**
Total
**2020**
2019
**310**
365
**-**
365
**391**
428|
|||701
8,829
53
30
1,225
27,165
975
3,333
-
204
18
17,682|-
-
-
-
-
-
-
-
-
-
-|**701**
1,159
**8,829**
9,789
**53**
186
**30**
175
**1,225**
6,467
**27,165**
18,204
**975**
4,283
**3,333**
3,333
**-**
-
**204**
391
**18**
60
**17,682**
18,272|
|||60,215|-|**60,215**
62,320|
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