Re8i5tered Charrty number.. 1166299 West Kent Area Quaker Meeting of the Religious Society of Friends (Quakers) in Britain TRUSTEES, ANNUAL REPORT INCLUDING RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 WEST KENT AREA QUAKER MEEllNG OF THE RELIGIOUS soaEfY OF FRIENDS (QUAKERS) IN BRITAIN CONTENTS Page Charity Infomiation Strateglc Report Trustees, Rewrt Independent Examlnerfs Report 16 Recelpts and Payrnents Accounts 17 Statement of Assets and Liablities 18 Notes to the Recelpts and Payments Accounts 20 WEST KENT AREA QUAKER MEEllNG OF THE RELIGIOUS soaEfY OF FRIENDS IQUAKERSI IN BRITAIN CHARITY INFORMATION Chality narne-. West Kent Area Quaker Meeting of the Relw¢xL$ society of Friend5 (Quakers) in Br￿taIn labbreviated as West Kent Quakeysl Trustee5'. Duncan Dwinell Merrill Wcn ICC) for its financial affalrs wlth its submisS￿n of t1￿ Tru5tee5 Annual fte￿rt and Accounts ITARAI. and to Britain Year Meetin8as a branch of the Religious ￿)CIety0f Friends.Thls Is one of the main elements of trusteeship. Trustee5 infom). advise and recommend to tha meeti￿ all rnatters of finance, property. investrnents. insurance, Maintenan￿ and repair. Dec￿lOn5 are made On￿ with piior authority frorn Area Meetin8 and In accordance wilh aS￿d and stated policies. The annual budget ts presented to Area MeetrnB for approval before its wnplemenlation. Wrth(MJt trustees, our Area Meetlng would r*a5e to have le8al accountsbility. Tru5teEthIp Presentty WKAM ha5 5 trustees, indudbng one from East Kent Area Meetin& There have been 2 appointments laKI down. The year has been domlnaied try thè very ￿al posstiilty of our not being able to maintain the required number of trustee& 5. Due to heakh and famity issues. some trustees have made it clear that they couhj or mEht not be able to serve their full temis. One other will have served the maxlmurn of 3 terms19 years) by December 2025 and cannot be reapwinted. West Kent is at the centre of the planning sta8e for a possible merger of regional area meetinBS. the South East Quaker Workin8 Group ISEQWGI. The first steps for thus have been how best to reuuit and retaln trustees, as the issue is more wwjeswead than just us. The trustees from the 6 South East Area Meetings. a5 a Priority, have supported each other, induding the kW)ssibility of 'trustee sharin8' in orderthat we all mlBht Corrtinue. In rnid-march, wlth I￿1* timeto spare befo￿ ck)sure woceediw would have had to be initmited. the required rep1a￿rnent was found and agreed in principle for January 2026. Meanwhlle other Fr*nds have been approached with some probable Suc￿$ in time to cover for any further retSrements. Trustees and the Area Meetiw with the support of the SEQWG. arÈ conf￿ent of our continuance. Discussb)n contlnues wlth regard to Some future merger oramalgamation. Tnjstees have been supported lo¢alty by the appointment of tsvo 'Supporting Friend5': for Prem￿e5 and FIna￿e. both whh several years of experience. lyjt not able to be appointed as full trustees. WEST KENf AREA QUAKER mE￿ING OF THE REUGIOUS soaEfi OF FRIENDS (QUAKERS) IN BRITAIN srRATEGIC REPORT FOR THE YEAR ENDED 31 MARCN2025 ¢ounts Our end of financial year acccwnts show a net surplus of £8,018 re5uttin8 from hi8her than experted hirin8 income and membership donatiorts. plus reduced expenses. L0$5es have occurred in previou5 years and h￿e ittn Intentional￿ at￿pted trustees as prudent a￿1 respons1b￿ use5 of ouw non- assigned savings.. towards stewardship, maintenance and repai￿ Our orcumstances were greatty helped by the HMRC Gift Aid rebate of over £8k from the past 2 years. 2024-25 Income from hiring.. £43.5 Incomè from donations.. £31.618 Total Income from all sources £78,579 Expenses- £70.561 Net $urplu5lldeficitl £8P 2023-24 £40,156 £16,039 £59,427 £81.358 1£21J311 2024-25 Bud8et.. £40.(KKJ Budget.. £16,5C(J Budget: £66.850 B￿d￿et. £72,768 B￿e1:￿£S.198> Our savin8s accounts were used in April 2024 to replenish ourcurrenl account following the prev￿U5 vearfs deficit Since then there have been no further calls on ￿SerVeS. maintainin8 our Operational and Capltal Reserves PolKies. We have maintained our twildiw in line with our annual Rtsk A55e55fflents and expedations of Health & Safety. Area Meeting fvnds no ion8er supplement LDcal Meetin8s' Charitab￿ donations. Installation of more envlronmenlalty fritndly e￿ctriC h&￿ing and a 'Iow-u5e' policy of gas FK)Iler energy follows our move to Good Eneryy as our main supplier across the 4 meetlng house5. Wi-Fi installation for 2 mthbng house5 has alhjwed blended meetlngs and an 8ttractNe additional facilily for h*ets. It should be noted that WKAM ts aware that its reserves are proKrf•rmaiety lower than those of the other partlclpating area meetings in the SEQWG. The prokwd'merger. re5eThe5 poly would expect West Kentto ho* nearer5% of its bjildire Insuran￿ value, ratherthan 1% at presenl. The eX￿ptIonal value of TunbrKlge WelLs Meeting House, used onty for 2 rrAMns. kitchen and1o￿et.skews the ￿Su￿1n8 I￿ure. Admlnislratiiin WKAM has adopted art admintstratNe nKMlel rather different from the '5tandard model, of Quaker Faith an(J Practice.. more ￿[rtra115ed. more professionali5ed and with fewer posts of resrx*nsibility. 15 years a80 all posts of responsibility were held Quaker5 voluntarity appolnted. Onty deanErs and wiDdow washers y¥e￿ paid. When Area MeÈtlN8 found Tt dlffkult to fill its roles and rM)sts of respo￿lbilIties, the Local MeetI￿'St￿w8rdshlp modev was alrea¢ty 3 successfully Worki￿ precedent on which to model a centralised 4steTh. This had the advantages of unifying Area Meètln8 roles and respon3ibilTties and deali￿ with several administrative matters. with the advent and normalisation of internet bankin& cheque b)otrs and therèfore kxal accounts and lorAI treasurers were no longer ft￿eSSary. PresenttyWKAM has Th) ernployÈes. Rather it ell8agesseveral selfomployed workers via SeThi￿ Level A8reements ISLAI. We askthtseto rewew their ¢har8e5 annual￿. WEST KENT AREA QUAKER MEEnNG OF THE REUGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN STRATEGIC REPORT FOR THE YEAR ENDED 31 MARCH2025 ilnified managernent Our accounts. Invoices and payments. are rnana8ed our professional FinarKe Manager wkh experien￿ in ihe tharity sector and supervised ty 2 tr￿te5. There is no treasurer presentty. but we foresee this nut to be permanent arrangement. This srtuation is a resutt of several faLtors. but mainly the burden of respon5ibllity put on volunteers for irKreasingty compkx dutles has meant that these were more effectwely th)ne ty paid workers. Our Finance Manager keep5 the ￿0k$. i5gJes invoices, receives payments. pays our workers and all our bills. and prepares our accounts for tru5tee5. Each Meeting House has a paid steward or r￿Ide￿twarden with respons1t￿litIeS for premises maintenan￿. riskassessment reFQrts. hyBiene and securrty as well a5 c(thinatingour hiring client5. Presenttyeach Local Meeting has its ¢ash flow recorded and iallied by a single bookkeewr. funds are kept identified and dlscrete bytheir cobjmn headin85 on the spreadsheet. West Kent engage5 an audf(ors' firm to examine and prepare financial statements for the Charity Comrn1551on and BYM in cl ordination with the Flnance Managerfs spreadsheet of our accoun All hirlng income Ss retalned by WKAM central funds. Local meeti￿5, stewards and wardens claim for cleaning m3ter*ls, kitchen suptAies and whatever elsè might be a 'landknrd resrKsnsibill￿. Local Meeting donath)ns (cash and online Icheques are now very ra￿1) are ascribed to the local Meeting sour￿. The ontyfinancial decisions a L￿1 meeti￿ has needed to make is which good causes should re￿1ve the benefi￿nce of their tharrty collections. MeètinÈ Houses are seNed and invoiced by the same utiltty fimis.. Gas. ElÈctri(ity and Water. All Meeting Houses are FI￿ inspected and maintairbe(I by the same firm. The quityuennial, Gas and EkttrKal inspectKTrns are done by tx)mmon nrnis. Local MÈetln8s have r￿* dealin85 With the arrangements other than turn1r￿ a key. Exh rnonth a report of the hours and ratesforeach hirer155entto the FIn0n￿managerfor Involcln8. Any questions aredealt with between ihese 2 partles and do not require lotsl memtsrs, invofvement. This may Sound as thou8h 'all [￿Wer has EEen slrTrpped from L￿al Meetings., but th￿ relieves the burden of housekeeping responsibifitie5. Charitable mlssion WLIM maintèins tts c￿ArItable 5tatUS try offerin8 venues and opportunitie5 for publk worshlp. Local Meetings ILMS) collect individually for chosen charities including £1,187 to Britarn Yearty Meetin8 IBYMI. Some of the Local Meetings alkjw lower rate5 of hire for particular client5 as a 8esture of goodwill and in accordantr with our charitable mission. Reduced rates include 5eYeral groups of AA. Roche5terfs Open House Prolect and Winter Shelter. Tunbridge Wells MH is leased to Habitat for Humanity rent free for the sake of YMCA accornrnodation_ The difference ￿tween full standard rate and actual receipts 15 technical￿ a'charitable donation, to those clients. Local Meeting Collect￿￿5 and charitable donatK)ns have bener￿e￿ a wide ran8e of good cause5. both Quaker IBYM and YourÉ Friends) and kncal 51Kial issues induding food banks. refugees, prison care. special need5 education and the West Bank Quakerschool in Ramallah. WEST KE￿ AREA QUAKER MEEnNG OF THE REUGIOUS SOUETY OF FRIENDS (QUAKERS) IN BRITAIN STRATEGIC REPORT FOR THE YEAR ENDED 31 AIAR01202S Safe8uardin£ and Data Pvot•clion Pollcle5 are shared with East Kent. Each Local Meeling displays a not*e ol referral contacts. both local and nat￿nal(31..8I for any safeguarding issues. There are no children regulady attendln8 or Involved in Local or Area Meeting event5. Vulnerable adults are looked after elsewhere ￿ professwals. The S￿l￿ty of Friends ￿ not hierarchbcal. there is no exec￿l¥e power. DeiisM)ns are a8reed collertively. The personal coni3tt daalis ￿ the handbook of memters and attenders is UFdated regulady and publIs￿d onlywith the written consent of each. This is dtstritmrted onlytothose concemed and spare COPie5 are not avalkibleto visitOf5. Su5talnablllty Local meetings a￿ very aware of the need for enerBY consery•t•)n. Our older meetin8 tM)uses are difficult to heal effectNely, every èffort available ha5 been made to ￿duce our costs and energy requlTemenl% RLKhester Meetirg House is ￿$t1￿ted by its Grade11 listed status. Maidstone Meeting House has ￿0t0 eledric panets and the ￿nefft of Feed In Tariff paymernts. Sevenoaks h05 double glazing installed in the larger public rooms and a basement dehumidrf*r. Rothe51er and Sevenoaks have very actfve reLrycllng and Fairtrade tK)litie5. Tunbridge We115 has the benefft of its fomier very drau8hty main hall havi￿ beèn converted intoYNCAaccommodation. built to modem specrfkatlons, At ihe heart of all this 15 5lffiplrf￿l￿n. allowi￿ members to con￿ntrate on whateverQuakeractwity their membership might Wish to pursue. Dunon Dwlnell. on tehalf of the Irustees of WKAM Date.. WEST KENT AREA QUAKER MEETING OFTHE RELIGIOUS SOOETY OF FRIENDS {QUAKERSI IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH2025 The trustee5 submit their report together with the financial rtatémer￿ of the chantyfor the year ended 31 March 2025. Structure. Go¥Èrnan￿ •nd Management Desr repairs has needed to be spread overfour years since the most recerrt ￿pOrt. The general upkeep of thè Tunbrldge We115 Meetlng House 15 ihe responsibili1¥ of the lease hohjers, Habitat for Humanity. MaKlstone, Rochester #nd TUnbrId￿ Wqll# M&ÉtIr￿ houses are overseen bv paKI 51ewards. Sevenoak5 ha5 J resident warden. Rochesler Meeting 15 a Grade 2 listed buildi￿. WEST KENT AREA QUAKER MEEnNG OF THÉ REUGIOUS SOOEfY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH2025 Each meeting house taskedwith an annual ri5kassessment of its premises. Area meeting fundscover the costs of necessary repairs and improvements. Tfustees en$￿￿ that the properties comply with the expectatio￿5 of our insurers, CongregatDnal Insuran￿. via Edwards Insurance Brokers who also Serve several ()Jaker area mèètin8 clients linduding East Kentl aThJ Woodbrooke. 7. Admlnlsterl and malntsinin rt of Britain meeti theo nisatK)n of West Kent akers and contributin to the Su ear West Kerf Quakers meet the 'pubfic benelrt, requirement of charities legislation. not On￿ bv wekominB publK participati￿ andtheadvancementof rel4gion also in otherways- ￿Ours￿pp0rt for community artivities and by woikine to Meet the need5 of disadvantaged irKlivitJuals and group5, a5 demorksirated by 'actlvitles and athievèrnènis. aLN)ve. Cmss-county Zoom meetings have Served to us in a sense of 'common cause.. sha￿ poli¢*s arml adminstration sur4X)rt wrth East Kent have proved a boon. POUCIE5 Poli¢bes are reviewed annually. Changes mty be needed fordarity or tofft dtyeknFin8 CIr￿M$10nces. l ¢han8es. agreed by trustees, are recommeThJed to Area Meetingforapproval. Data rotection The polky. presentty undèr continuing miew, Sets out our approach to: ensure openness, transparency and fairress in the way we handle Fersonal data- applying the InformatK)n Commi55ionerf5 InformatK)n starnlard<; and to keep personal inforn)ation seturè. As agreed. k)Int￿ with East Kent, a re¥￿ed Data (Dr￿ent form has been circulated. Grant- ivin We have an Outreach Fund for the following purp35es: Tg rnake non-friends. Frfends and Attenders aware of what Quakerosm has io offer, l&tenlng io the needs of others, and Supporti￿ Meetings In their splritual development. ro 8ive crtjr Quaker beliets pract￿al expressKJn through Se￿￿ to the lotal and wider Communit￿. Individual meetlry fflay akn make grants - for example, each local meeting has a Bu￿ary Fund. We 8150 pay for our mernber5 and attenders to partlcipate In couwses that wlll elther develop the spiritual life of the meetir% or which support the individuals in the exercise of thèir responsibilrties as elerks, trustees, over5eer5. prison rninisters etc Investments selectK)n We do ￿>t feel that we have 5uffic*nt funds to engage in investments whose value may go down as well as up. We aim to place our money in ethically responsible banks Ictrop. Triodos, Charity Bank. Kent Saver5 Credit Union and Shared Interest currentty}. io WEST KETr￿ AREA QUAKER MEETING OF THE REUGIOUS SOCIEfY OF FRIENDS IQUAKERSI IN BRITAIN TRusfEES' REPORT FOR 7HE YEAR ENDED 31 MARCH 2025 WKAM. In line with E35t Kent. has agreed to adopt the revised Poli¢y distributed by BYM. Our Area Meeiin& and rts constituent Local Meetiw, take 5eTM)usty their ￿SponsIbl11ty to protect and safeguard the welfare of ¢hildren, young people and vulnerable adults entrusted to the meeti[￿,5 care. In reality we have rw) thildren regU￿rIY attendi￿ we have no empk)yees. we sponsor no over- nlght ￿eNtS and our elderty Friends are deemed safe in their homes, at Meerings or in professional tare. Norne of these Imply that abuse could not happen. Each Meeting displays a statutory Safeguarding Noti￿ giving details of l¢¢al and natlonal contacts: the Meetin8's Safeguardir% contact. West and East Kenys Safeguarding cwrdinators, BYM'S Safeguardin8 wntact and 31.8. Loral contacts are sent urAfjated 8uideline5 annually. The Area Meeting is (x)mmitted to: stening to. relating effertiveP¥ to. and Wdluing childreA and young people whi15t en5urlng their protectlon wrthin church actNitie5,- Havlng a robust appoinlments procedure for invofvlng contstt arml supervision of the young and Vulnerable advlts- Encouraging and supportirB parents/ca￿[s. Ensurin8 that chiklren'slyouth wot*ers are wen supw)rt and traini Having a System for dealing with concerns about possible atrwjse,. and. Maintaining good links wlth ihe statutory thihlcare authorities. ualo rtunities Poli West Kent Arfa Meetiry b firmly eommltted to th• wincipal of 4gu•lity. It strw•s tt) cr•ata environmert in wh￿h all Friends. atiender5 and other u5er5 of our buildings aThJ *rvKes are treated with dignity Wlthout di8crimlnaiknn. vktlrnbation of harassrnent on the grounds of identifkation of all ian8es of gender, marital status. race, ethnic orl8ln, n*￿nality, national or%￿, clas5. language, disabilty, sexual orientstkin. bel*ts appearance, age or e¢0￿m￿ drcum5tances. WKAM Op￿¢S all forrn5 01 d￿rImInat￿ and prewdice that falb to respect the individual. Local Meetings must be Thade aware of this tKJliry. Health And Saf Pol l. In concern for the well-being of everyone uslng West Kent knea MeetrrB IWKAMI, proper care shall betaken to ensure inlernalty and exlernalty the bJikling5, plant, and equlpment a￿ in a safe condition and that all equipment and hazardws materials are stored 5afeb4, 2. WKAM shall wmpty with ¢urrent Heakh and Safety le8islatw)n. including Food Hygiene regulations. by ensuring an annual He3￿h and Safety risk assessment of our properties and grounds is carried out to ensure that all and any defE¢ts or shortcomings are property considered and repair5 and improvements implemented. 3. WKAM shall ensure quinquennial surveys, including a full 8a5 and electrical examination, are carried out by profess￿nal￿ qualified people on all its properties. li WEST KENT AREA QUAKER MEEllNG OF THE RELIGIOUS SOCIETY OF FRIENDS IQUAKER5J IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED31 MARCH 2Q25 4. WKAM shall ensure emergency e¥awat￿n procedure5, fire appliances, and first aid kits are maintained and that safety notices are displayed in prominent locatKJns in all of its Local Meeting He￿$￿$. Organ￿er$ of events Using WKAN premise and 8rounds shall seek pemiiss*)n from the Local Meetln8 regarding vse of candles and nakedfknes. Smokin8 and akohol are not ￿Mirited. 5. Local Meetings shall ensure thal users of their Meeting House take care. on leaving the premises. that everyone has ￿Ft. thèi window5 and d(K)rs are Secu￿ty locked. and that keys to the property are returned promwlyto ihose responslble for them. 6. Whi15t the Trustees are responsible for overseeing the complhince with the Health and Safetv Poliry, the day404ay management of the Polry shall be wtth the Membersof the Local Meetings. Local Meetiwds shall be reswn5ible for rnak￿8 suie userslhlrers of thelr premlses confomi to Health and Safety legislat￿n. partKulaAy in resm to anyeknrical applIan￿StheY b￿1￿ intothe premses. Risk Mana ement Pol. West Kent Area Meeti￿￿ shall monrtor the r￿kS Invofved in Its ￿t￿rt*s. Trustees requlre annual Rlsk Assessrnents from e￿h Local Meetln8. The risks concerned are those to indNiduals (safety and elettrical risks), iisks to property Ilrre arxl waterl aThJ riskstothe organtr￿t10n ttsew (financial and legal compliance). pr￿edureS shall be largelypractlcal Interrn5 of who doeswhat and when, and how ￿ ts recorded, ak)d the trlggers for action to be taken. Thi5 covers all Local Meetitw covered by WL4M. We are pkased to hire rooms to organisations whosè actNitiÈs are within the framework of Quaker principles. These principles are io peace. Just￿￿. equaltty. integrity and 5U5tainabilty_ A proposed booknng may be refused rf: Ihè aims or pofKies of the Hirer orGuèsts are in 5er*)us conflKt with Quaker prindple5. the Hiring purposelintent Is linked to a PDlitical party or asKKiated with akohol or tobacco, ha5 linkstothe arnied forces orarmament industry. orto the incttement of hatred orviolEn￿. mlsbehavior has occurred during a prev*)us hiring or ai another Quaker property. the Hirer persistently breaches our Booking Condrtions. a contraventK)n of Safeguardir& FI￿ or Hea*h and Safety re8ulatkJns may reasonably be anticipated. All current le8islatK)n and ￿UlatIonS must be complied with during the Hire PeriLKI so as to ensure that no discrimination takes ￿are regarding 8ender. race. cobur. ethnKity. nationality. religitsn or belief, sexual orlentatknn. dosabillty or a8e. No smokin& alcok)L gamblin8 lintluding rèfflesl or proscribed dm8s pemittted anywhere on the Premises. Any use of alcohol orcandes (naked flames) should be notified in advance aThJ recewe prior permission. 12 WEST KENT AREA QUAKER MEETI￿ OF THE REUGIOUS SOCIEfY OF FRIENDS IQUAKERSI IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH2025 Hirers are responsible of c05t of negligent dJmage or breakage. Accidental dam4e should be reported as s£￿￿ as ￿sIble to the warden. Re8ular hiTer5 must have their own public Ihibilrty insurance. Acceptance of any hlrfn8 a8reement must have due re8ard forthe safety and priv￿ of the resKlent warden. The wèrden's conseni should be wught, tLJt may rt)t bè if Safety ap￿ar$ undulv at risk. As there Is no telephune access in our meeting houses. hirer5 slThild be aware that ha￿1￿ access to their own mobile phone is expected. When wor*ing or w0v5hippi￿ alone in our Meetfi￿ House: Workers or worshipper5. when alone in our Meeti[* Houses, may ￿ vul￿Table to unexpected Vi5rtors. Stewawd5. wardens and lo(xl rneetir4 Friends should. in advance, infomi the Meeting House deanerat least by a note that someorhe might ￿ callin8 in during the r￿anIng hthjrs. West Kent Area meeti￿ cannot guarantee or be resFK>nsible forthe workeb5' or worshlppers. safety, but Must offer strateg*s for their protertion= Inform sorneone else that you will be or are alone in the meetin8 house. AdV￿e thèm when you have left. have ac￿55 to a mobile phone on thelrperson In case of emerEency. If nece$53ry, ￿￿k the front d￿r a5 a precautioTh, with a wte le.g. 'Cleani@worship in Progress'l to signrfy that %)meone is inside and ¢oukl open up for a bonofide caller. in the case of a potentlally threateniTr8 or q￿e$l￿)nable entranL the lone person should exit the building by any rnea￿ and telepho￿ the POl￿e orsuitable per50n. Env I Poli ststement Everythingwe do in relationtothe environment and sustainablllty ts Informed ￿theSe tWO8uideline5 from Quaker Faith and Practice, ￿wICe5 ofMI Queries, 1994.. Try to live simpty. A siM￿e frfestyle free￿ clw)sen is a source of strength. t)0 not be persuaded into Jying what you do not need or (annot afford. Do you keep yourself Informed about the effects your style of Ilvin8 15 having on the global economy and environment? We do not own ihe wortd, and its rKhès are ours to disp)se of at will. Show a lovir6 consideratio for all creatures, and seek to mainiain the beauty and ¥arW of the wth4. Work to ensure that our increasing rK)wer over nature 15 used responsib￿. with reverence for lrfe. Rejoke In the sP￿nd0￿r of God's Continui￿ creation. WEST KENT AREA QUAKER MEEllNG OFTHE REUGIOUS SOCIEfY OF FRIENDS IQUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 P•lARCH 2025 Pr¢xedvre For Dealin with laints Of Miscond The Comploint Complaints about an indTriidual must not be made In an open Meeting lÈ.g. LM. AMI. with the exception of accu5atiOn5 of abuse. which should follow the safe8uaidin8 wlicy. All other complaints should, in the first instano be made to thè approrK43te Clerk. or in the tase of a paid worker to the link Friend. If the complaint is of a complicated or serious nature the clerk can require that the complaint be put in writing. Artlon to be taken by the Clerk The Clerk should ttsnsiderwhat actKJn needsto betsken. Ifthecornplaint i%ea51￿ resolved byspeakin8 to the individual or group cornplained atmxjt then this is the appropriate action to take. If the CDmplaint is of a complicated or ser*)us nature then the aerk shoukl appoint a Fr*nd to Investl8ate the complaint to determine whether there 15 a case to answer. Artion to be taken by the Inves￿￿tly The Inve5tvdator should rnake enquir*s to ascertain whether t￿re 15 a (35e to answer not to determlne gultt or otherwise. He/she shoukl interview the orynator of the complaint, the person accused. any witnè55e5 and any other5 t￿ See fit. The Investigatorwill report back to the Clerk, who will make a decision to instEate a hearin8 if thefinding of the Investigator warrants it. Heorlng The Clerk. to whom the origlnal comptalnt was made. w511 appolnt a panel of three Frlends. who have not been party to the issue of the complaint, to ￿arth* complaint. The pèrson making the complaint and the subject of the c¢Jmplaint will be able to put their case. and to call witne55e5. The Panel will decide whetherthe complaint i5 justthed and what action, rf any. should be takÈrL Appeol Natural Justice requires that eitherthe compLiinant or the subject of the ¢omrAaint should be able to appèal the decision of the Hearin8 Panel. In this case. an Appeal Pan?1 will be convened Ery the c￿r￿ io whom the or*inal complaint was rnade, ofthree Friend5 not already invofvèd in thè process. Both parties will 4ain be able to mokeiheirca5e. The deci5K)n o*the Appeal Panel 15 finaL The complainant i% encouraged to, and m•y. brin8 an a¢fvocate. Flnandal re¥Tew General The fvll financial resu￿5 are set LNrt on pages 17 to 27. In summary the total re￿ip1S frorn all sour amounted to f78,57912024.. £59,427) and payments amounted to £70,56112024.. £81.3581. This r￿Ulted in a surplus on unrestricted fund5 of 8.018 before transfers12024= deficit of £21,931). 14 WEST KENT AREA QUAKER MEEllNG OF THE REUGIOUS 50aEfY OF FRIENDS IQUAKEIiSI IN BRITAIN TRUSTEE5' REPORT FOR ThIE YEAR ENDED 31 MARCH2025 Reserves Our policy is to.. 11 Hold reserves sufFKient to cover 2 years. deficit or l-year expenditure averaged frorn previous 3 years. whichever is greater. There are euryent￿ unre5tritted reserves totaling £139,874 whlch equates to 24 month5 of exk*nditure. Wt also aimto hdd 1% of our building insurance value in a Capital Reserve Fund. whith 15 thalle￿ing given the high value of the Tunbridge Wells Meeting House. 21 Hold sufficient re5er¥es to.. il Meet all repair bills and operating tosts for our meeting houses: and. ill Provide funding for any devebprnent projects that mlght be undertaken. 31 Once the almie needs have been catered for. appty Surplus fvnds for charTtable purpose5, whlle adherin8 to our poslth)n that rl is for each of constituent meeting5 to make their own detision a￿)ut th$. Stalement of Tntstee's Responsibilities The Trustees are responsknle for preparln8 the Trustees, RerAJrt and the financ￿1 statements In accordance with the applicable law and United Klngdoffl PKcountkng Standard5 (United Kingdom Generally Accepted Accounting Prattice). Charlty law require5 the Trustees to prepare financial Statement for each financjal year. Under that law the TnJstee5 have elected to prepare the finantial siatements in accordance wtth the United Kingdom General￿ Accepted Accounting Prattice (Unrted Kin8dom Accountlng Standards and applicable lawl. Under charity law the trustees must nol approve ihe finantial statement un￿sS they are satisfieil that they 8ive • true and lair v￿V of the state of affairs of the tharSty and of tts surplus or deficit forthat period. In preparing these financlal statements. the Tfustees are required to: Select suitable a¢¢ountin8 polic￿ and then apFty them consistently: Make judgement and estimates tlwt are wsonable andprudent; state whether aPpI￿able accounting standards h3ve been folkjwed. subject to any rnaterial departures disdosed and ewlained in the financial staiements; and Piepare financial statements on the goin8 concern basis unless rt is inappropriate to presume that the charliy wlll conllnue to owate. The Trustees are reswnsible for keeping Wuni￿g records that are sufficient to show and explain the charity's transauions and dlsclose wbth rea59nabk accuracy at any time the financial position of the charity and enable them to ensure that the financlal statements Comply wilh the Charit￿$ Act 2011. They are also responsib￿ for safeguar(ling the assets of the tharty and hence for taking reasonable steps fortthe preventiort and deteCt￿n of fraud and other irregukrities. LO? S-. and signed on its behalf by- Thi5 report was approved ￿ the Trustees on .--._......._._ _. Dunan DvAnell rrrusteel WEsf KEprr AREA QUAKER MEEnNG OF THE REUGIOUS soaEfY OF FRIENDS IQUAKERS} IN BRITAIN INDEPENDENT E)LAMINEWS REPORT TO THE TrUStEES FOR THE YEAR EhlDED31 MARCH 2025 I report to the trustees on my examination of the accounts of Wesl Kent Area Quaker Meeting of the Religious Society of Friends11)Maketsl in Bitain for the year ended 31 March 2025. ResponslbllSties and of report As the charity trustees of the Charity. you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 20111.the ACYI. I report in respect of my exarninat￿n of ihe Charlvs accounts carr*d ovt under sectknn 145 of the 2011 Aa and in carrying out ffly examination I have f￿lOWe(l allthe appIiu￿e Dlrections gwen by the Charrty ComMiss￿n under5edion 14515llbl of the ACL Independent examinerfs 5talement I have cornp￿ted my exarnlnatl0￿ I confinn that ￿ matertal mattèrs have come to my atteTht￿n in connectk)n wmh the examlnation which gives me causeto believè th¢ in any matÈrial rÈspèct'. ccoUnti￿ record5 We￿ not kept in respect of the Charity &% required by sertK)rt 130 of the Act: or the accounts do not accord wlth t￿e records: or 3. the accourlts do not compty with the appkable requirements con¢ernin8 the fomi and content of ￿cOunts set out in the Chaiities Iktounts arKI Reports) Re8ulation5 20C other than any requirement that the accounl5 give a 'true and fairf VEW which 15 nol a matler consbjered a5 Part of an Independent examinatlon. I have no concems and have come across no other matter5 In connectb)n wtth the examlnatbn to which attent￿n should be drawn in thi5 rewrt in order to enable a proFer understanding of the accounts to be reached. Jonathan H•aley FCA Date: S 20tr Lindeyer Francis Ferguson Lwnited North House 198 Hi8h Street Tonbrid8e Kent TN9 IBE 16 ## **West Kent Area Quaker Meeting of the Religious Society of Friends (Quakers) in Britain Receipts and Payments Account For the year ended 31 March 2025** |**2025**
**2025**
**2025**
**Unrestricted**
**Restricted**
**Total**
**Notes**
**funds**
**funds**
**funds**
**£**
**£**
**£**
**Receipts**
Incoming resources from generated funds:
Voluntary income
**2**
31,618
-
31,618
Generated income
**3**
43,590
-
43,590
Investment income
**4**
3,371
-
3,371
**Total incoming resources**
78,579
-
78,579
**Payments**
Cost of generating funds:
Costs of generating voluntary income
**5**
8,430
-
8,430
Fundraising trading
**6**
50,277
-
50,277
Charitable activities
**7**
9,820
-
9,820
Governance costs
**8**
2,034
-
2,034
**Total resources expended**
70,560
-
70,561
**Net payments**
8,019
-
8,018
Transfers between funds
-
-
-
**Net movement in funds**
8,019
-
8,018
**Reconciliation of funds:**
Cash balances brought forward
131,856
-
131,856
**Cash balances carried forward**
**139,875**
**-**
**139,874**|**2024**
**Total**
**funds**
**£**
16,039
40,156
3,232| |---|---| ||59,427
8,121
54,724
16,707
1,806| ||81,358
(21,931)
-| ||(21,931)| ||153,787| ||**131,856**| 17 ## **West Kent Area Quaker Meeting of the Religious Society of Friends (Quakers) in Britain Statement of Assets and Liabilities As at 31 March 2025** |**2025**
**Unrestricted**
**funds**
**£**
**Cash funds**
Co-operative current account
8,754
Co-operative deposit account
16,117
Charity Bank
76,849
**101,720**
**Other monetary assets**
Trade debtors
3,187
Gift aid receivable
7,586
**10,773**
**Investment assets**
Kent saver credit union
15,107
Tridos deposit account
22,547
Shared interest
500
**38,154**
**Assets retained for the Charity's own use**
Meeting house - Sevenoaks
929,516
Meeting house - Rochester
1,155,664
Meeting house - Tunbridge Wells
2,091,615
Meeting house - Maidstone
616,617
**4,793,412**|**2025**
**Restricted**
**funds**
**£**
-
-
-
**-**
-
-
**-**
-
-
-
-
-
-
-
-
**-**|**2025**
**Total**
**funds**
**£**
8,754
16,117
76,849
**101,720**
3,187
7,586
**10,773**
15,107
22,547
500
**38,154**
929,516
1,155,664
2,091,615
616,617
**4,793,412**|**2024**
**Total**
**funds**
**£**
4,325
718
74,397| |---|---|---|---| ||||**79,440**| ||||2,985
8,352| ||||**11,337**| ||||15,107
36,809
500| ||||**52,416**| ||||825,788
1,059,827
1,943,732
554,332| ||||**4,383,679**| 18 West K•rtArea Me•ih¥ of￿¥ Ffi•ThIs IiJ&&rfs) Ir4 fvrltalA Statmntof Assets LialMIti•s A$ * 31 M¥th 2025 2024 Total nds Total Short t•m liabl1￿$ Acuuals 5,580 The rece4Pt nd PayfftertS attount 6r41 staternerfof assets end Thabilibes approved by thoTr¢Jstees and ygneo onlhEirbebaWbv." Tri&ee West Kent Area Quaker Meeting of the Rdr8iou5 So¢kn of Frlends lQuaketsl in Brftaln P4ote5 to the Re￿[Pt$ aNI Payrnents Acc¢unts For the year ended 31 Marth 2025 I ACCOUNTING POUCIES Basis of prep¥atlon of the financial 5tstements The financial stalement5 have been prepared un(Jer the recelpts and payments basis aTrd in actorthnce with legal requirements. kn preparing the Financial Stalanents the (ffiarrty complies with the Charities Act 2011. The finan¢i•l statements are prewed in sterlin& which Is the funttional ojrrency of the charltable intorporated or8anlsatSon. Monetary amounts In these financial statement5 are rounded to the rearest £. There are no material uncertainties about the tharitsb* Incor￿Tated organisation's abil￿ to continue. so the goi￿ conwn ba￿$ of ￿￿U￿ting ha5 b8en adopted. Cashfvnds Thls include5 all ￿5h and bank and building ￿tiety current and depoyt accounts where the mtsney can be accessed immedlatety. Othef monetwy assets Thls Includes traile debtors and other debtors whith rèlates to gift aid income accrued. Ir￿e￿rnent assgts This includes all othèr bank and byilthng society accounts w*￿e the rnorw cannot be accessed immedlafelv. Assets ft*r the Charltvs own ThE a55et5 held for use by ihe charlty comprtse the Meet1￿ HOUSeS whlch are vested in rhe narne of Friends Trusts Limited as custodian trustees. The properties are stated at thelr nsurance value. The Meeiln8 Houses wthln assèts retsinell for the tharity's own use are curnently lègally owned and available fDf use by. West Kent Area Quaker Meetin8 of the RellBIou5 Soclety of Friends lQuakersl In Britan. Llabilitie5 Thi5 includes all amounts immediatety due for payment and those pay*)le in the future. 20 West Kent Area Quaker Meeting of the Reliiious SOC￿ of Fri¢Thls (Quakers) In Britaln Notes to the Receipts and Payments Ac¢ourfS For the year ended 31 M￿￿ 2025 I ACCOUNTING POUCIES cOntin￿d Re£eipts All income 15 induded in full when Yeceived. Voluntary Income is receNed by way of donation5. 8rants and le8Kles. includes any grft aid recovered. Investrnent income is bank interest receNed. spfrt between that recefved from (ash ftjnds and Investment a55ets. Incomin8 resoufce5 from charitable actrvities relate5 to Outreach and Inrexh adfivkies. Payments Al ptyments are induded In fvll when paid. Costs of generati￿ fvnds indudes all costs associated wlth gene￿ling Income from all sources otherthan undertaking d)arrf(able actrvitles. Charftable zctNliies costs colnprise all the Èxpenditure incurred by the charity which relates to the services provided in Undertaki￿ events and projects whKth d1￿CtlY contr11￿te to the ocheNement of it's charttable aims and ot*￿tIVeS. Governance costs Includes all direct costs induding professional fees and c05ts relating ta compliance with constitUt￿n01 and statutory requirements. SLrpport c¢)sts provlde the organisational infra5tnKlure that enables the tyjtput producing 3ctfvSties lo take place and have apportioned to of the categories of expenditure as detalled In Note 9. 2 VOWNTARY INCOME 2025 2024 Donations 31.618 16,039 The comparatT¥e fyre IrKludes restricte(l I￿ome of £Nil. 21 Wert K•nt Area quaker Meding of the Religiou5 Sodetyof Frfends lQuaketsl In Britain Note5 to the Rtt*ipts and Payments Accounts For the year •nd8d 31 Marth 2025 3 AcfiviTIES FOR GENERATING FUNDS 2Q25 2024 Lettin8S Rechareed insurance premiums 01her rncome 41224 1.930 436 36,458 3.072 626 43,5 40,156 The comparatNe fyre inthdes restrlLled Income of ÉNil. 4 INVE5TMEPIT INCOME 2025 2024 Bank interest 3371 3,232 5 COSTS OF GENERATING VOLuNfAIIY INCOME 2025 2024 Supwrtcosts Note 9 8.430 8,121 The comparative fEure includes experKlityre from restricted fuDd5 of £NM. 6 FUNDRAISING TRADING." COST OF GOOD5 SOiD AND OTHER cosrs 20Z5 2024 Rent and water Heat and light MaintefjarKe, repaits a￿) safety checks Cleani Support Costs 1.853 14.946 11.786 13.860 12.279 9,593 13.101 12.742 12.745 Note 9 50,277 54,724 The comparative f¥ure indudes expenditure from restricted funds of £NiL 22 West Kent Area Quaker Meeting of the Reliiioy5 Soclety of Frknds lQuakersl in Brlts Notes to Recelpts and Payments A¢coub)ts Forthe year ended 31 March 2025 7 CHARITABLE ACTIVrnES C05T5 2025 2024 Grants to individuals. Outreach and k)cal proje¢is Conferences Memberships Sundrie5 pport costs 225 838 934 31 7.792 6,103 750 1.161 1,186 7,507 Note 9 9.B20 16,7D7 The comparative f￿Vre irKludes expenditure from restr￿￿ fvnd5 of £Nil. Within the grant above, £Nil12024'. £2,Cthl was donaied to Brrtain Yearfy Meeting. Z025 Z024 Independent exarnin*h)n and accountsnc 2.034 1,8 The comparatf4e figure indudes eXpeThJ[￿re from restricted funds of £NII. 9 SUPPORT cosrs 2024 Cornrnunications cost PrIn1l￿. postage and stationery Slewardshlp Insurance Travel WaBes- Finance administrator 1,810 1.341 787 12,589 5,006 945 7,239 12,79) 5.291 620 8,366 28,967 27,907 23 West Kent Area Quaker Meeting of th¢ ReliBi¢)u5 Socth ol Friend5 ltyakersl In Brltaln Notes to the Receipts and Payments Actourts For the year •nded 31 Marth 2025 9 Support ¢05t5 Icontinuedl Support costs which have not already been alhxated to the appropriate activity Cost, are those which prowde the organisatN)nal infrastructure that enabks the output produclng activities to take place, and have been apportioned i>n an estimated use basls as follow5.' 2025 2024 Gxt of generati￿ voluntary income Fundraising trading (haritable artrvttie5 Costs 8.430 12,745 7,792 8,121 12,279 7,507 28,967 27,9D7 10 NET INCOME Net income is stated after charging.. 20Z5 2024 Independent examiner5 fee 2.034 1.81 11 TRUSTEES. REMUNERATION AND BENEFITS None of the trustees have been pald any TeMunerat￿n[2U24- none) and two trustees 12024: one) were reimbjrsed £127 {2024= £321 for expenses duri￿ the year. 24 West Kent Area Quaker Meetin8 olthe RÈlitsts Society of Frier￿S (Q￿k¢I$l in Brltaln Notes to the Receipts and Payments Arzowits For the yew ended 31 March 2025 12 FUNDS General f￿)d% The general fund5 of the charlty are furnls whith ran be used in accordance WTth the charftable objects. at the discretion of the tn￿e¢s. Deslgnated fvnds The designated funds of the charity arn funds cornmitted ty the Irustees for exper￿lture on particular actwities. Detai15 of the designatÈd funds can be seen at the end of the note. Restrfrted funds These are tht funds of the tharty that can On￿ be used for particular rest[￿ed purposes within the objects of the chadty. Restrlctlons artse when 5pecffj￿ by the donor or when fund5 are raised for particular restricted purwses. Current year At l April In¢omlns ￿tIo1￿& Transfèrs At 31 Mafch 2024 Re50uices Re4ourtrs 2025 Unrestrlrted lunds Genemlftsnds Maidstone Generdl furKI R¢xhester GerEral fund Sevenoaks General fvnd Tunbridge Wells General lu￿1 Slttlngbourne LM Tonbrid8e LM Area General fund 13.938 25370 11,390 11.332 318 112.8651 119.1991 110.5Crt)I 19.3901 13131 13961 116,7531 11,0737 16,172) 18901 IL,9421 151 396 9.685 I￿,691 16.232 109.854 Totsl general fvnds l(XJ.691 78.579 169,4161 109.854 Deslgnatedfvnds Maidstone Bursaryfund Maidstone Legacy fund Rochester Spiritual Development fund Tunbridge Wells Bursary fvnd Tunbridge Wells Legacy fund Area Outreach fvnd 1,729 8,782 12,639 2,716 1,694 8,782 11,669 2,716 {9701 4,299 I1¢￿ 4,159 Total desEnated fvnds 31,165 11.1451 30,020 Tolal unrestrlrted fu￿15 131.856 78.579 170.5611 139,874 Total fvnds 131 7&579 70,5611 139.874 25 West Area Qu3ker Meetiry ot the Refi8iow $￿Iety of Friends {Quakersl in Britsin Notes to the Re¢elpts PaymeDt5 Accounts For the y•ar •ndad 31 Marth 2025 12 FUNDS conlinued Priw y At l April Incomm￿ Outgtiiry TraI￿￿r$ At 31 Marth 2024 UNestrlrted funds Generolfvnds Maidstone General fund Rochester General fvnd Sevenoaks G*ner•l fund Tunbrid8e Wells General fund Area General fund 230 5.153 2,835 5,197 45.588 12301 15,1531 12,8351 15.1971 11.8661 152,2521 109.221 100.691 Total general funds 109.221 s9.￿3 115,2811 152,2521 100.691 Deslgnotedfvnds Maidstone Bursary fund Maldstone Legacy fund 5ittingboume fund Rochester Spiritual Development fund Tonbridge fund Tunbrldge Wells 8ursaryfund TunbridEe Wells Le8acyfund Sevènoaks Lè8aty Fund Area Premlses fund Area Outreath fund Rochester General Meetlr 16.1341 1,729 8,782 8,782 424 14241 18901 12.6641 13.529 12,639 2,716 2,716 473 14731 152.252 12401 13,OJOI 52,252 4,539 4.299 Total designated fvnds 44,566 424 166.0771 52,252 31.165 Total unre5trirted fvnds 153,787 59N27 181.3581 131,856 Total funds 153.787 $9A27 81358 Maidstone Buvsary. Rothester Spiritual DevelopThMt and Tunbridge Wells Bursary funds are all monies set aside for the use of Quakers for CoU￿eS and irainin& Sittingbourne fund and Tmbridge fthvl are for the two Quakers, meetings who hire premises monthty. 26 West Kent Are• auaker Meetlng of the Reli8i(xs Socth of Friends lquakersl in 8rhaln Notes to the Re¢elpts and Paymwrts Accounls For the year ended 31 March 2025 12 FUNOS continued Maldstom Legacy $EVe￿Ik$ L•gacy tsnd. Tunbrldge Wells Legacy fvnd and Rochester General Meet1￿ are for occa55K)nal funds from de￿ased Quake￿ in these area5. Area Premlsu l￿d pays for the work on all t￿IldIng5 throughout the year. a <￿treath fvnd Covers activitie5 during the year. Area Reserve fvnd is a designated fund that the Trustees havè Co￿ldered to be ¥equlred to cover shortfalls In any of the other desi8nated funds thal may aitse from tirne to time. 27