Registered Charity number.. 1166299 West Kent Area Quaker Meeting of the Religious Society of Friends (Quakers) in Britain TRUSTEES, ANNUAL REPORT INCLUDING RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS soaETY OF FRIENDS (QUAKERS) IN BRITAIN CONTENTS Page Charity Information Strateglc ReFrt Tru5tees' Report Independent Examinerfs Report 17 Recelpts and Payments Accounts 18 Statemènt of Asse15 and Liabilities 19 Notes to the Receipts and Payments Accounts 21
WEST KENT AREA QUAKER MEEfiNG OF THE RELIGIOUS soaETY OF FRIENDS (QUAKERS) IN BRITAIN CHARITY INFORMATION Charity name: West Kent Area Quaker Meeting of the Reli8lOU5 Society of Friends (Quakers) in Britain (abbreviated as West Kent Quakers) Trustees: Liz Whelan Duncan Dwinell Merrill Woo Estella Lovett John Roberts Eleanor Brooks Janet Aldyth Rowe Re8lStered Charity number.. 1166299 Principal Address: clo West Kent Area Meeting 30 Hollybush Lane Sevenoaks Kent TN13 3TJ Indeperbdent Exarniner: Jonathan Healey FCA Lindeyer Francis Ferguson Llmited Chartered Accountants North House 198 High Street Tonbridge Kent TN9 IBE 8ankers: The Co-operative Bank plc Business Direct PO Boy 250 Skelmersdale Lancashire WN8 6WT Solicitors: Gullands Solicitors 16 Mill Street Maidstone Kent ME15 6XT Custodian Twstees.. Friends Trusts limited
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN STRATEGIC REPORT FOR THE YEAR ENDED 31 MARCH 2024 Flnanee Mission Strurture Admlnlstratlon and Mana ement Accounts Our end of year account5 show a net loss of over £21,931 resulting from higher than expected expenses and lower than expected membership dorbations. Losses have occurred in previous year5 and have been intentionally accepted by trustees as prudent and responsible uses of our non.assi8ned saving5- Stewardship, maintenance and repalrs. The lower donation5 level is, however, below average. Cash assets: l April 2023: £153,787 31 March 2024.. £131,856 Infome from hiring: £37.084 Income from donations: £16,039 Expenses: £81,358 Budget: £37,(K Budget: £20.CK Budget: £71.150 Charitable mlssion WKAM (West Kent Area Meetln81 maintains [15 tharitable ststus by offering venues and opportunities for public worship. Local Meetings ILMS) collect indivUallY for chosen charfties. Meanwhlle, WK Area Meeting paid out £6.103 to be redistributed to other Quaker charities and causes, including £2.000 to Brttain Yearly Meetin8 IBYMI. Some of the local Meetings allow lower rates of hlre for partkular clients as a gesture of goodwill and in accordance wtth our charitable misslon. The AA hiring charges at our Meeting Houses IMH51 are set lower than the normal full charge. Reduced rates amount to a £3.300 subsidy for Rochesterfs Open House Project and Winter Shelter. Hosting the Winier Shelter for 13 weeks impacts other potential hiring which could bring in a further £1,51JJ per annum. Tunbridge We115 MH is leased to the YMCA rent free. The difference between full standard rate and actual receipts is viewed as a'charltable donation, to those Clients. Structhre and Bovernance WKAM consists of 4 Local Meetings with Meeting Houses and 2 Local Meetin8s' in hired accommodation-. Maidstone. Rochester. Sevenoaks, Srfrttingbourne., TonbridEe' and Tunbrid8e Wells. It has an approximate income of £60k pa and outgoing5 of £80k pa, drawing annually on non-allocated or unrestricted funds. Membership and attenders listed are about 120. Trustees WKAM is a Charitable Incorporated Organisation ICIOI under the aegis of BYM, established in 2016 and account3ble directty to the Charity Commission ICC) for its flnar)cial affairs with its submission of the Trustees Annual Report and Accounts ITARAI. This is one of the main elements of trusteeship. Trustees Inform, advise and recommend to Area Meeting all matters of finance, property, investments, insurance, maintenance and repair. Decisions are made only with prior authority from Area Meeting and in accordance wSth agreed and ststed policies. The annual budget is presented to AM for approval before its implementation. Without trustees, our AM would cease to have legal accountability.
WEST KENT AREA QUAKER MEETING OF THE RELIGIOU5 50CIEfY OF FRIENDS IQUAKERS) IN BRITAIN STRATEGIC REPORT FOR THE YEAR ENDED 31 MARCH 2024 Presently WKAM has 7 trustee5- 5 from WK itself and 2 appointed from East Kent IEKI, both of these being well acquainted with our situation and previously known. By ihe end of December next year 120251 none of these can be guaranteed to be able and willin8 to continue their appointments. At least 2, however, hope to be seNing until 2027. Quaker Faith and Practice IQF&PI states a Ilmf( of 3 consecutive temls of 3 years each,. this applres to 3 psent trustees who will have Seed for 9 years. Family srtuations and other personal restraints apply to the other 4. We therefore have an 18 month window to appoint up to 5 new trustees. Adminlstratk)n WKAM has adopted an a(Iministrative model rather different from the '5tandard model, of QF&P: more tentralised, more professionalised and with fewer posts of responsibility. 15 years ago all posts of responsibility were held by Quaker5 voluntarily appointed. Only cleaners and window washers were paid. When Area Meeting found it difficult to fill Area Meeting roles and posts of responsibilities. the Local Meeting 'stewardship model, was already a 5ucce55fully working precedent on whlch to model a centralised system. This had the advantages of unifying Area Meeting role5 and responsibilities and dealing with several administrative matters. Wtth the advent and normalisation of Internet bankln& cheque books and therefore local accounts and local treaSUr$ were no longer necessary. Presently WKAM engage5 several seFf-emptoyed workers via Service Level Agreements ISLAI, paid at market rate5 or better; it has no employees. WKAM therefo pays no 'wages', thus avoiding Issues concernin8'employment' no pensions and no holiday or sick pay. Lms have no financial status or legal status to hire worker5. The downside is that, by professionalislng $0 much of the structure, WKAM has to pay a price.. it spends more than it takes in. Now we have fewer artThie members and a larger list of expenses. Unthed management Whèt this creates is a strutture managed by our professional Finance Manager with experience in the charity sector and supervised by 2 trustees with no claim to expertise. There is no treasurer as such. This situation is a result of several factors, but mainly the burden of sponsibl11tY put on volunteers for increasingly complex dutie5 ha5 meant thal these were more effectively done by paid workers. Our Finance Manager keeps the books. issues invoices, receive5 payments, pays our workers and all our bills, and prepares our accounts for trustees. Each Meeting House has a paid steward or resident warden with responsibilities for premises maintenance, rlsk assessment reports, hygiene and security as well as co-ordinating our hiring clients. Presently each LM has r(5 cash flow recorded and tallied by a single bookkeeper. Local funds are kept identified and discreet by thelr column headings on the spreadsheet. WK engage5 an auditors, firm to examine and prepare its financial statement for the Charty Commission in co-or(lination with the Finance Manager's spreadsheet of our accounts. All hiring income is retained by WKAM central funds. LMslstewards/wardens clalm for cleaning materials, kitchen supplies and whatever else might be a'landlord responsibilit¢. LM donations Icash and online Icheque5 are now very rarell are ascribed to the LM sourte. For the financial year 2023-24, trustees set a 50.50 ratio, returning the LM Sha to a budBet for Dtscretionary Charitable Donatlons. This arrangement will cease from April 2024. In fact, the only financlal decislons an LM has needed to make 15 which good causes should receive the beneficence of their donations.
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIEfY OF FRIENDS (QUAKERS) IN BRITAIN STRATEGIC REPORT FOR THE YEAR ENDED 31 MARCH 2024 MHS are served an(1 invoiced by the same utility firms foi gas, electrictty and water. All MHS are Fire inspetted an(J maintained by the same firm. The quinquennial) g35 and electrical inspections are done by common fimis. These are all paid for as 'landlord expènses, from Central funds," Lms have no dealings with the arrangements other than turning a key. Each month a report of the hours and rates foreach hirer is sentto the Finance Managerfor invoicing. Any questlons are dea1twith between these 2 partiès and do not require local members, involvement. Thi5 may sound as though 'all power has been stiipped from Local Meetings., but thi5 relieves the burden of housekeeping responsibilities. ReseThes By combining our Local Meetings, reserve funds some few years ago, WKAM has had a considerable savin¥s balance whi15t maintaining a prudent level of reseNes, servlng all the meetings Isee'Policies'l. Trustees have been able to use these excess funds to meet the shortfall between income and expènses, Hiring revenue is our main source of income, Sast year amounting to 49% of expenses, while members, Contributions tovered a lower than normal 20% of costs. The remainder was covered from unallocated savings funds. Tnjstees are aware that this pattern, èxacerbated by reduced hiring income during and following lockdown and significantly increased prices, is ultimately un5UStainable. We have reserves sufficient for only a few years of these proportions. Safeguarding and Data Protectk This is currently shared wlth East Kent. Merger of East and West Kent Area Meetings ha5 been discussed, but will have to wait for other more pressing matters. WK has also been con5iderlng collaboration with otr South East England Area Meetings. At the heart of all thi5 15 simplification: allowing members to concentrat2 on whatever Quaker activity their membership might wish to pursue. uncan OwiTrell, on behalf of the trustees of WKAM-CIO Date: A3 J2Y
WEST KEMf AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED31 MARCH 2024 The trustees submit their report together with the financial statements of the Charity for the year ended 31 March 2024. Strueture, Governance and Man¥ement DescrSptlon of Charlty's trusts: Constitutlor) dated 12 March 2016 and charity commissio scheme. Objects of the charlty-. To provide places of public worship in the manner of Friends and a public witness to the Testimonies while promoting the furtherance of the general religious and charitable aims of the Religious Society of Friends (Quakers) in the area of West Kent and beyond. Specific investment powers: To make investments in accordance with legal constraints and the ethlcal testimonles of the Rellglous Society. Organlsatlonal strncture: Day-to-day management 15 delegated to the Trustees who currentlv meet at least four times a ye3r (once to include the Area Meting Clerk as required) and aim to Include a representative from each of the four main meetin85. Trustees and G¢)vemance Recruitment and appointment of trustees-. All irustees are appointed by minute of West Kent Area Quaker Meeting in 5es5ion. The Area Meeting appoints trustees. norrnally from its own membership. The body of trustees normally cothains five or more people. The appoSntments are reviewed at Intervals not exceeding three year5. A trustee can be re-appointed on no more than two otcasions to give an unbroken term not exceeding nine years,. that person cannot then be re-appointed as a trustee until a further three years has elapsed. Since January 2020 East and West Kent trustee meetin85 have been attended by at least one trustee from the other arèa meeting. West Kent now has two trustees appointe(I from ELAM. The position of treasurer is vacarbt with two trustee5 serving as joint finance signatories in conjunction with our self- empk*yed Finance Manager. Public Benefit When planning the activitie5 forthe year, the trustees have complied with the duty in Sertion 4 of the Charities Art 2011 to have due regard to guldance published by the Charity Commission, including public benefrt guidance.
WEST KENT AREA QUAKER MEEfiNG OF THE RELIGIOUS SOCIEfY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 Activities and Achievements l. Stren henin ond the life and witness of uaker meelin both in the area of West Kent uakers and The year from April 2023 ha5 seen the challenges exaggerated by the previous perlod of Lockdown. The four Meeting House weekly meetings for worship and two monthly local meetings have been attended regularty, serving members, attenders and visitors. Some worshippers have continued with the online Zoom worship provided via Tunbridge Wells meeting and other Quaker sites. There have been fewer worshippers at two of the 6 Local Meetings while Sevenoaks and the 2 monthly Local Meetlngs have maintained theirattendance throughout. Rochester has prospered with an increasingly invofved group of attenders. Maidstone Meetin& having transferred Its Meetings for 8uslness to Rochester Local Meeting in the previous year, has diminished in regular numbers due to deaths and ill health. Attenders and visltors continue to join the worship meetings, but irregularly. Maidstone MeetinE House serves as a community resource for several groups, binding different faiths and local needs and interests. The Meeting House still hoststhe Muslim Centre on a regular basis and a Jewish group on a Monthly bas1S, as well as continuing their 5UPPOrt for 4 local AA groups. Hiring is effectNely full with new groups thls year including counselling, a group for brain injury recovery and two more worshipping group5. The MH was open In May for use as a Polling Station. The Rochester section is wrltten partly In 3, person, consistent wf(h the rest of the annual report, but often sllps Into I, person with "ourf, being used. Rochester Meetlng: The weekly Meetlng for Worship has over 12 attendees. Their monthly Meetin8 for Worshlp for Business now follows immediately after a shorter145minl Meeting for Worship and this has resulted in 8-10 lincluding newer Friends) attendees. Rochester Friends have welcomed visitors from other Meeting5 and churches. Newer Friends have continued to attend and have injerted energy. thallenges and questions into the Meetirb8. No members have left. joined, transferred or died in the past year. Several Rochester Friends hold Area Meeting appointments.. a Meeting for Suffering representative, an Area Meetin8 Trustee, an Area Meeting Nominations PreSentative and the Convenor of the Spiritual Stewardship GrDUP. They have appointed a new LM Clerk and Assistant Clerk as well as nominating person to liaise with the Outreach initiative 'Discoverin8 Quakers". The Spiritual Stewardship Group, open to all, also meets to discuss broader concerns in depth. The regular Study Group is discussing 'Quaker Faith & PraLtice'. Several members attended the Woodbrooke course on "Simpler Meetings". The newly appointed Clerk attended an on-lir)e Woodbrooke course on the right holding of Business Meetings. The Rochester Spirttual Development Bursary Fund as51Sted one who sought clearness on her career path by funding a retreat at Claridge House. Nineteen members attended a daytogether at The Friars,. Aylesford, at which the Kindlers led a session= 'Exploring Spirituality" a150 funded from the Spirltual Development Bursary Fund.
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS IQUAKERS} IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 Hiring income has increased, offerin8 facilities for 21 or8anisations. The front access path which presented a safety risk has been re-laid. The Meeting House, being a Ilsted building, limits major energy saving modifications. The Steward is vi8ilant in ensurin8 that there is a welcornin8 presence while minimisin8 Utility costs. Rochester Meetlng has renewed its mernber5hip of Medway Interfaith Actlon and seeks to support their activities in promoting inter-f3h harmony, having donated from charTtable funds. Two thousand pounds has been donated to Britain Yearly Meeting. Rochester continues to respond to Meeting House Appea15 and has donated to Thirsk Meeting House Appeal, Marton Meeting House Appeal and to the Belfasl Frederick stet Appeal. Friends continue to make knitted blankets which are distributed to those who are fuel poverty. The Meeting supports the Open House CIO homeless project which continues to thrlve, and have agreed to discount the hirin8 Cost for this project as part of our social action, equivalent to £2,520 as a charitable donation. The Meeting also continue5 to maintain a Quaker volunteer presence and is represented on the Board of Trustees. Rochester offered facilities and support for a Medway Winter Sheher at a similar discounted rate to Open House, estimated at £585. Rochester Friends wish to use their Meeting House as a community resource and encourage hiring by groups whose objectives are broadly con50nant with Quaker values. A shared lunch after Meeting is scheduled once a month to strenhen their community. The website roche5terquakers.org.uk continues to be developed and is almed at enquirers and hirers at a cost of £90 p.a. in conjunction wwth the existing Facebook presence. Rochester has purchased library books to the value of £300, including compiling'welcome Packs" to assist 0reach to visitors and enquirers. Sevenoaks Meeting: Attendance ha5 been constant, with an average of 7.7 people a week, welcoming several visitors. One of the members regularly attends the Glenthorne on-line meetin8. The Meeting has welcomed a regular attender and one Friend has resigned fTom the Society. The Friend in a Care Home attends Meetings forworship via the Zoom Link from Tunbridge We115, but was able to attend a Bring & Share lunch in the Meeting House. Liz whelan Is correspondence clerk to the Trustees and Duncan Dwlnell is convenor wtth overslght for finance as well as Safeguarding Coordinator for West Kent. Two Friends continue to serve on the Nomlnatlons Committee. The Meeting has 3 Pastoral Friends, formerty Elders and Overseers. The warden and hls we returned to Australia this year. Their plate has been taken bytheir daughter and her husband. Extensive work has been done on the Barden by two gardeners fortnightly. The result Is very welcomin& and the cost is felt worthwhile. Folbwin8 notification from the warden of the deterioration of the flat roof fire escape, work has been completed with minor repairs underneath and it has been entirely re-felted. The walkinE tiles have also been replaced with purpose de518ned rubber matting, allowing free drainage. The work is guaranteed for 20 years. The Meeting has collected donation funds for Woodbrooke Quaker Stuty Centre, Kudimba, Dwine Singers, Quaker Action on Alcohol and Drugs, Quaker Mental Health Fund, the League of Friends at Sevenoaks Hospital and for Sevenoaks Welcomes Refugee.
WEST KENT AREA QUAKER MEEfiNG OF THE REUGIOU5 soaEfY OF FRIENOS (QUAKERS) IN BRITAIN TRusfEES' REPORT FOR THE YEAR EJ¥DE0 31 MARCH2024 From the Charity Budget. Sevenoaks donated to: Hospice in the Weald, Sevenoaks Welcomes Refugees, Princess Christian Trust, Spadework, Bernard Baron Cottages, Quaker Housing Trust, Samaritans, MENCAP, Citizen's Advice Bureau, and the Malton Quaker Meeting Project. The Meetlng continues to use a collection box for the local foodbank, Sevenoaks Loaves & FSshes. The A4 and a Pilate's group have continued to use the Meeting House regularly and a U3A philosophv group meets monthty. New hirers include.. Little Monsters Massage, Pip'5 YoBa, Kadampa Meditation Centre and Grumpy Pony Table-Top Games. The Meeting House was open to the annual Ride&Stride Churches Together event. Sevenoaks maintains its own webslte, a Facebook page and a newsletter which is distributed online with paper copies available in the meetinB house. Friends held a'bluebell walk, and shared readings and pictures sesslon, focusing on Spirituality. They hosted a davs session with the Kindlers Group which was attended by Friends from 5evenoaks, Tonbrid8e, Sittingbourne and Rochester meetings. The 5ubjert was "Deepening Worship" and Wocal Ministry" The Discussion Group has finished using the booklet, 12 Quukers and Truth, and has started 12 auokers and Eguolity. Sevenoaks Welcomes Refugeès expressed its gratitude for the spirttual and financial support Sevenoaks Quaker5 have offered, conlribuling to Sevenoaks becoming the first town in Britain to be recognised as a Town of Sanctuary in June 2023. Tunbrldge We115 Meeting ha5 betsveen 4 to 12 people at Meeting for Worship each week, including several new attenders and enquirers. A Friend was welcomed into membership thi5 year and another attender has asked to initiate the membership process. Tunbridge We115 Meetlng House continues the Zoom Meetings which are used bytwo people regular and up to two or three others occasional. The reliability of the Intemet connection has now been improved with the change in service provider, the upgrading of the laptop and the improvement of the microphone The Meeting House Is being hired out weekty by two hirers. One is a local Triratna Buddhist group and the other is a prNate counsellor. Tunbridge Wells MH held an online discussion Broup on the Salter Lecture, delivered by the Quaker ecologlcal philosopher Rupert Read. and opened this up to the Area Meeting to attend. Frlends found it helpful to share thoughts and feelings about the climate tri5iS With one another. The Meeting House was opened as part of the annual Heritage Open Day initiative with infonmation on the walls and Friends showlng people aroun(l. Welcome and refreshments were offered to walkers and cyclisls taking part ir) Kent Churche5 Ride & Stride. Tunbridge Wells MH has a new website for outreach and already'5eekers' come to meeting for worship as a result. The Meeting has been huge 5UPPOrted by having a paid Steward who 15 also an active member of the meeting. The Steward has met with and liaised with representatives from Habitat for Humanity IHfHI and West Kent YMCA for repairs and work to be identrfted.
WEST KENT AREA QUAKER mEING OF THE REUGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES. REPORT R?R THE YEAR ENDED 31 MARCH2024 The Stewardship Group has been used to filter and address prartical Issues and ha5 so far funLlioned well uslng a WhatsApp group. From its Charitable Budget allocatlon. the meetin8 Identified five local OanIsatIOnS to share the money equally between.. Domestic Abuse Volunteer Support Services, Nourish Food Bank, The Hub, Crosslight and the local Communlty Larders. The Tunbridge Wells Meeting House Ss unlque in West Kent and rare more wldely In that It offers leased space and usage with the YMCA hostel programme, rent *e, in partnership with Habitat for Humanity. This has proved entirely successful. There are 9 flats avallable for affordable housing of young people. The projert was deemed a 'beacon example, by the Bishop of Rochester as an example of creative use of resour5 and Space. While the AM owns the building, it has no responsibility for tts rnnning expenses other than the few rooms the LM uses. Insurance costs are reimbursed. Without this arrangement and Quaker involvement. the prolect would not be possible. Quaker trustee5 and executwes from both the YMCA and HfH work closely. At least one of our members opened theirhome and has given accommodation lo Ukrainian refugees. The Meetlng has been actively participating in the TunbridEe Wells Interfaith Group. Sittlngboume Local Meeting hold5 Wwbonthly meetings for worship held in the manner of Friends in a hired room. They have a reading from 'Quaker Faith & Practice., from 'Advice5 & Queries,, or some other suilable source. They are at present a small group made up of approxiwnately equal numbers of Friends and Attenders. Six to 8 people are expected to be present at each meeting for worship. The Meeting supports the Swale Food Bank. A dSscussion group join5 togethervia Zoom monthlv. Tonbridge Local Meeting holds monthly meetings forworship held in the manner of Friends in a hired room attended by local Friends and attenders, with varying numbers. It supports all the post holders through regular contact and di5CUS5ion. Courses to develop their roles, special ir)terests and social concerns have been available via Zoom and latterly in face-to-faee groups. Beyond West Kent: WKAM continues to develop its relationshlp with East Kent Area Meeting in order to foster better practice and mutual support for it5 trustees and SafeBuarding. WK supports other Quaker Meetings which make national appeals for specific help. The Area Meeting continues to send our representative to Sufferings and advertise national Quaker events throughout the Area Meeting via email. Individual meetings have been supported throughout the year by a local Development Worker from the British Yearly Meeting IBYMI Vibrancy in Meetings programme. Ruth Audus has èttended Zoom meetings of Trustees and Area meetings, as well a5 invitin8 WK Friends to dlscusslons wSth other area meetlngs. West Kent Area Meetin81s actlvely Involved In seeking collaboratlon In governance wlth other Area Meetings. especially but not exclusivelyi in South East England.
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 readi the reli the messa lus socie eof uakers and inter and develo in the thou ht and raclice of The annual 'Rido & Stride, Churches Together event in September afforded the opportunity to have Quaker presence outside our Meetin8 Houses. Peace Pledge Union 'white poppies, have been advertised as being available from our meetlng houses. Sevenoaks Meeting House garden has the 5 Testimonies displayed on posts, visible from the surrounding roads. Meeting hou5e5 display Quaker information, history and artivities on thelr notice boards for all hirers to see. The West Kent webslte and Facebook presence give details of our meetings and our values, with links to national Quaker information. Individual Friends have gone out of thelr way to 'practise their fatth and testimonie5' locally in the community and with neighbours. Members have attended non-violent protests in regard to the environment. arms trade and immigrat restrictions. Our Meeting Houses are regular public reminders of h Quaker psenCe in West Kent. not just as seen from the outside. The monthly 'footfall' of our bulldings, facilrties is a signrficant indication of 'outreach' Users range from mothers and babie5, to yoga and Pilates 8roup5, poetry and philosophy clubs, meditstion sessions, several AA groups and worshippers of otherfaiths. Several WK Frlends comment regularly on social media and are happy to associate themselves and their opinions to the Quaker tradition. Kent Quakers, Quaker Space and Quaker Arts Network are active Facebook plarform5 for dlscussion. The average age of membershlp Is al)ove retirement and there are very few invofved chlldren. By using the facilities for positNe Eood, both for Meetings and the communities, West Kent Quakers achieve m05t from the efforts available. 3. Undertakin uaker service for the relief of 5ufferln at home and abroad Mention has already been made of our Meetin6s' involvement with the homele55 and the vulnerable. As each Local Meetin8 is empowered to authorise budgeted charitable resources, they find causes, concerns and artivities which both meet our Quaker criteria and a perceived need. These ran8e from a local shelter to international aid agencies. One such organisation has a personal tonnection with a local Friend.. the Kudimba Foundation in Malawi for vulnerable children and young people. Fund5 raised and redundant technology are both sent to support this concern. 4. Fundin the concerns that ado tedora reed to SU uaker meetin s in the area of West Kent uaker5 or be ond have Local Meetings raisefunds forspecifbc collections arid are allocated funds based on thelr hlrfjng income that they use for grants to individuals and organizations. Over £IO,IXIO was donated to a variety of charitable causes. Moreover, Local meetings offer dlscounted hire charges to specific group5 to support new ventures, struggling causes and the local AA groups. 5. Providin inne forthe a5toral care of indrvidual members and attenders includin asslstan those The Pastoral Friendsloverseers provlde care and fund practbcal issues for indNidual members. The bursary or overseers, funds a551St those in need or for education. io
WEST KENT AREA QUAKER MEETING OF THE REUGIOUS soaEfY OF FRIENOS IQUAKERS) IN BRITAIN TRUSTEES, REPORT FOR THE YEAR EAIDED 31 MARCH2024 The Safeguardin8 Co-ordinator has acted as a channel of communication with Thirty-one.'eight, the Churches Child Protection Advisory Service ICCPASI,. he lialses with the East Kent Safeguarding officer as Assistant. Our Safeguarding Policy is reviewed annualfy and is now modeled on the revised agreed BYM policy. There have been no referrals. 6. Maintainin and develo In uaker meetin to car our witness into the world hous laces for ublic worshi and from which Friends have felt safe in joining communally in worship and social gatherlngs. Zoom meetings have been held in the manner of Quakers, with eldership, oversight and regard for safeguarding. They have allowed house-bound and 'travel-reluctant' Friend5 to attend more regularly than prevlovsly, as well as attrarting new attenders. Care ha5 been taken to keep In contact with previou5 attenders who do not have access lo, or prefer not to, use the Zoom faalitv. The condition of our four meetin£ houses is maintained by quinquennial in5peclions by an 5ndependent surveyor. All A and B priority repai15 and maintenance have been seen to andlor risk assessed. These are automatically paid for from central funds. The cost of major repairs has needed to be spread overthree years sincethe most recent report. The general upkeep of theTunbridge Wells MH is the responsibility of the lease holders, Habitat for Humanity. Maidstone, Rochester and Tunbrid8e Wells meetin8 house5 are overseen by paid stewards. Sevenoaks has a resident warden. Rochester Meeting House is a Grade 2 listed buildin8. Sustainability and energy con5ervatlDn have played a large part in improvements at Maidstone and Sevenoaks, especial double Blazing. Tunbridge Wells has been completely modernized and Rochester has a more efficient heating system installed. Dlsabled access has been improved at S@vènoaks and Tunbrid8e Wells. R(Khester Meeting and The Open House Pioject based the have embraced the Plastic Free Medway call to reduce the use of single use plastic and additionally to use kinder and more ecologlcally friendly products. Each meeting house istasked wlth an anhual risk assessment of its premises, Area meetingfunds cover the costs of necessary repair5 and improvements. Trustees ensure that the properties comply with the expectations of our insurers, Congregatlonal Insurance. via Edwards Insurance Brokers who also serve several Quaker area meetin8 clients lincluding East Kent) and Woodbrooke. Each meeting house displays notices of actlvities for the public to read and the West Kent Vdebsite offers timely Information. MeetSngs advertise their events in the local free-di5tribution neighbourhood leaflets. WKAM Is working to reduce its carbon footprint through the reduced use of plastics and opting for environmentalty friendly cleanlng an(1 toiletry items. 7. Administerin and maintalnin su ort of Britain earl meetin the or anisation f West Kent uakers and tontributin to he West Kent Quakers meets the 'public benefft, requirement of chartties legislation, not only by welcoming public participation and the advancement of religion but a150 In other ways. For example. by our support for communtty actlvities and by working to rneet the needs of disadvantaged indivlduals and groups, a5 demonstrated by the activities and achievements shown in Section 3. Cross- ounty Zoom meetings have served to unite both West and East Kent Quaker5 in a sense of 'common cause,. Shared wlicies and administration support has proved a boon. li
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES. REPORT FQR THE YEAR ENDED 31 MARCH 2024 Polleies Data rotectiors The policyi pre5entty under continuing review, sets out our approach to- ensuring openness, transparency and fairness in the way we handle personal data.. applying the Information Commissioner'5 'information standards,; keeping per50nal informalion secure. We have agreed Joint with East Kent, a revised Data Consent fomi. Grant- We have an Outreach Fund for the followin8 purposes: To make non-friends, Friends and Attenders aware of what Quakerism has to offer, listening to the needs of others, and supporting Meetings in their spiritual development. To give our Quaker beliefs practical expression through setvice to the k)cal and wider communities. IndivK4ual meetlngs may abo make grants for example, each local meetin8 has a Bursary Fund. We also pay for our members and altenders to participate in courses that will ewther devekjp the spiritual life of the meeting or which support the individuals in the eKertise of their responsibilities as clerks, trustee5, overseer5, prison ministers etc. Investments selection We do not feel that we have sufFicient funds to engage in Investments whose value may go down as well as up. We alm to place our money in ethically responsible bank5 (Co-op, Triodos, Charlty BanL Kent Savers Credit Union and Shared Interest currently). Our CAF accounts have cently been dosed. Safe uardin WKAM, Ilne wlth East Kent, has agreed to adopt the revised Policy distributed by BYM. Our Area Meetin& and its constituent Local Meetings, take seriously their responsibility to protect and safeguard the welfare of children, young people and vulnerable adults entrusted to the Meeting's care. In reality we have no children regular attendin& we have no employees, we sponsor no over- night events and our elderly Friends are deemed safe in their homes, at Meetings or in professional care. None of these imply that abuse could not happen. The Aiea Meeting is committed to.. Listening to, relating effectively to, and valuin8 children and youn8 people whilst ensuring their protection within church activities; Havin8 a robust appointments prcedure for posts involving contact and 5upervislon of the young and vulnerable adults,. Encouraging and supporting parentslcarers- Ensuring that children's/youth workers are gfven support and tralnlnE,' Having a system for dealing with concerns about possible abuse,. and, Maintaining good links with the slatutory childcare authorf(ies. 12
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS 5(KIEfY OF FRIENDS (QUAKERS IN BRITAIN TRusfEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024 ualo ortunitie5 Poli West Kert Area Meeting is firmly committed to the principal of equalrty. It strives to create an environment in which all Friends, attenders and other users of our buildings and serylces are treated with dignity without discrimination, victimisation or harassment on the grounds of identrfication of all ranges of Bender, marital status, race, ethnic origln. nationality, national origin, dass, language. disability, sexual orientation, beliefs, appearance. age or economic circumstance5. WKAM opposes all forms of discrimination and prejudice that fai15 to respect the individual. Local Meetings must be made aware of this policy. Health And Safet Polic In concern for the well-bein8 of everyone using West Kent Area Meeting IWKAMI, proper care shall be taken to ensure internally and externalty the buildings, plant, and equipment are in a safe condition and that all equipment and haLardou5 materiab are stored safely. WKAM shall compty with current Health an(1 Safety legislation, including Food Hygiene regulations, by ensuring an annual Health and Safety risk assessment of our properties and grounds is carried out to ensure that all and any defects or shortcomings are property considered and repairs and improvements implemented. WKAM Shall ensure quinquennial surveys, includlng a full gas and electrlcal exawnination. are carried out by profession311y qualified people on all its properties. WKAM shall ensure emergency evacuatlon procedures, fire appliances, and first aid kits are maintained and that safety notices are displayed in prominent locations in all of its Local Meeting Houses. Organisers of events using WKAM premise and 8round5 shall seek pemiission from the Local Meeting regarding use of candles and naked flames. Smokbng and alcohol are not permitted. Local Meetings shall ensure that ilsers of thelr Meeting House take tare, on leaving the premises, that everyone has left, that window5 and doors are securely locked, and that keys to the property are returned promptly to those responsible for them. Whilst the Trustees are responsible *or overseeing the compliance wf(h the Health and Safety Policy. the day-to-day management of the Policy shall be with the Members of the Local Meetlngs. Local Meetings shall be responsible foi making sure users/hirers of their premises conform to Health and Safety legislation, particularfy in respect to an¥ eleclrical appliances they bring Snto the premises. Risk Mana ement Poll West Kent Area Meeting shall monf(or the risks involved in its actwities. Trustees require annual Risk Assessments from each Local Meeting- The risks concerned are those to individuals (safety and elertrical risk5), risks to property (fire and waterl and rlsksio the organisation itsew Ifinancial and legal compliancel. 13
WEST KENT AREA QUAKER MErriNG OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Procedure5 shall be largely prartical in ternis of who does what and when, and how it is recorded, and the trigeers for action to be taken. Thls covers all Local Meetings covered by WKAM. Hirers, Poli We a pleased to hire rooms to organlsatlons whose actSvlties are within the framework of Quaker principles. These principles are to peacei justice, equalityi integrity and sustainability. A proposed booking may be refused if.. the aims or policies of the Hlrer or Guests are in serlous conflict with Quaker prlnclples. the Hiring purposelintent is linked to a political party or associated with alcohol or tobacco, has links tothe armed forces or arniament industry, orto the incitement of hatred orviolence. mi5behavior has occurred during a previous hiring OT at another Quaker property. the Hirer persistently breaches our Booking Conditions. a contravention of Safeguarding, Fire or Health and Safety regulations may aSonablY be anticipated. All cUrnt legislation and regulations must be complied with during the Hire Period so as to ensure thal no dlscrSmlnatSon takes place regardlng gender, race, colour, ethnicity, nationality, religion or bellef, sexual orientation, disability or age. No smoking, alcohol, gambling lincluding raffles) or proscribed drugs are permitted anywhere on the Premises. Règular hirers must have their own public liability insurance. Environmental Poli Statement Everything we do in relation to the environment and sustainabilily is informed bythese two guidelines from Quaker Falth and Practice, Advlces ond Querles. 1994.. Try to Ilve simply. A simple lifeslyle freely chosen is a source of strength. Oo not be persuaded into buying what you do not need or cannot afford. Do you keep yourself inlormed about the effects your style of living is havin8 on the global economy and en¥ironmentP We do not ¢)wn the world, and its riches are not ours to dispose of at will. Show a lovin8 consideration for all creatures, and seek to malntaln the beauty and varlety of the world. Work to ensure that our increasing power over nature is used respon51bly, with reverence for life. Rejoice in the splendour of God's continuing creation. 14
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRusfEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024 Procedure For Deali Wwth Com laints Of Miscon The Comploint Cornplaints aboul an individual must not be made In an open Meeting (e.g. LM, AMI, with the exception of accusatlons of abuse, whleh should follow the safeguarding policy. All other complaints should, in the first instance be made to the appropriate Clerk, or in the case of a paid worker to the lir)k Friend. If the complaint Is of a complicated or serious nature the clerk can require that the complaint be put in writing. Action to be token by the Clerk The Clerk should consid@rwhat artion needs to be taken. If the complalnt is easily resolved by speaking to the individual or group complained about then this is the appropriate action to take. If the complaint is of a complicated or Serious nature then the Clerk should appoint a Friend to Investlgate the tomplaint to determine whether there is a tase to answer. Action to be token by the Investlgator The Investigator should make enquiries to ascertain whether there is a case to answer not to determine guilt or otherwise. Helshe should interview the ori8inator of the Complaint, the person accused, any witnesses and any other5 they see fit. The Investigator will report back to the Clerk, who will make a decision to instigate a hearing rfthe finding of the Investigator warrants it. Heoring The Clerk, to whom the original tomplaint was made, will appoint a panel of three Friends, who have not been party to the issue of the complaint, to hear the complaint. The person making the tomplaint and the subject of the complalni will be able to put their Case, and to call witnesses. The Panel will decide whether the complaint IS justrfied and what attion, if any, should be taken. Appeol Natural justice requires that either the complainant or the subject of the complaint should be able to appeal the declsion of the Hearin8 Panel. In this case, an Appeal Panel will be convened by the Clerk, to whom the original complaint was made, of three Friend5 not already involved in the process. Both partie5 will agaln be able to make theircase. The decision of the Appeal Panel is final. The complainant Is encouraged to, and mayi bring an advocate. Flnanclal review The full financiol results are set out on pages 18 to 28. In sumrnary the total receipts from all Sources amoijnted to £59,42712023- £56,985) and payments amounted to £81,358 12023.. £78,525}. This resulted in an excess of payments over reiptS on unrestricted funds of £21,931 before transfer5 12023.. £21,540). 15
WEST KENT AREA QUAKER MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Reserve5 Our policy is to.. 11 hold reserves sufficient to cover 2 years, deficit or l-year expenditure averaged from previou5 3 years. whichever is greater. There are currently unrestricted reserves totaling £131,856 which equates to 19 months of expenditure. 21 hold 5uffi¢ient reserye5 to.. i} Meet all repair bills and operatinE Costs for our meeting houses,. and, ill Provide funding for any development projects that might be undertaken. 31 Once the above need5 have been catered for, apply surplus funds for charitsble purposes, while adhering to our position that it is for each of our constituent meetings to make their own decision about this. Statement of Truste¥s Responsibilitle5 The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards {United Kingdom Generalty Accepted Accounting Prarticel. Charity law requires the Trustees to prepare financial statement for each financial year. Under that law the Trustees have elected to prepare the financial ststements in accordance wSth the United Kingdom Generally Accepted Accounting Practice Iunited Kingdom Accounting Standards and applicable lawl. Under charity law the trustees must not approve the financial statement unless they afe satisfied that they give a true and fair view of the state of affaSrs of the charity and of Its surplus or deficrt for that period. In preparing these financial statements. the Trustees are required to= Select suitable accounting policies and then apply them consistently: Make judgement and estimates that are reasonable andprudent- State whether applicable accounting standards have been followed, subject to any material departures disc105ed and explained in the financiol statements,. and Prepare financial statements on the going concern basis unless it 15 inappropriate to presume that the charity will continue to operate. The Trustees are responsible for keeping accounting records that are suffiuent to show and explaln the charitys tyansactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensu that the financkal statements comply with the charities Att 2011. They are a150 responsible for safe8uardin8 the a55et5 of the charity and hence for taking reasonable steps for the prevention and detection of fr ud and other irregularities. Thi5 report was approved by theTrustees o and signed on its behalf by: Duncan Dwinell ITrusteel 16
WEST KENT AREA QUAKER mEING OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) IN BRITAIN INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 I report to the trustees on my examination of the accounts of West Kent Area Quaker Meetlng of the ReliEious Society of Friends (Quakers) In Britaln for the year ended 31 Mar¢h 2024. Responslbilitie5 and basi5 Of report As the charity trustees of the charity, you are resw)nsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respert of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commi55ion under section 14515llbl of the Act. Independent examinees statsment I have completed my examination. I confirm that no material matters have come to my attention in connectlon wlth the examination whith gives me cause to believe that, in any material respect.. accounting records were not kept in respect of the Charity as required by section 130 of the Att: or 2. the account5 do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccount5 and Reports) Regulatlons 2008 other than any requirement that the accounts give a 'true and falrf view which is not a matter consided as part of an independent examination. I have no concerns and have tome across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be aChed. Jonathan Healey FCA Date:¥. Lindeyer Francis Fer8uson Limited Chartered Atcountants North House 198 High Street Tonbridge Kent TN9 IBE 17
West Kent Area Quaker Meeting of the Religious Society of Friends lQuakersl in Britain Receipts and Payments Account For the year ended 31 March 2024 2024 2024 Unrestrlcted Restrlcted funds funds 2024 Total fiinds 2023 Total funds Notes Receipts Incoming resources from generated fund5- Voluntary income Generated income 16,039 16,039 23,271 40,156 40,156 32,351 Investment income 3.232 3,232 1,363 Total Incoming re50urce5 59,427 59,427 56,985 Payments Cost of generating fund5'. Costs of generating voluntary income Fundraising trading Charitable activlties 8,121 8,121 54,724 16,707 1,806 6,579 52,653 17,457 1,836 54,724 16,707 Govemance costs 1,806 Total resources expended Net payments Transfers between funds 81,358 81.358 78,525 121,9311 121,9311 121,5401 Net movement in funds 121,9311 121,931 121,5401 Reconciliation of funds: Cash balances brought forward 153,787 153,787 175.327 Cash balances carrfed forward 131,856 131.856 153,787 18
West Kent Area Quaker Meeting of the Religious Society ol Friends (Quakers) in Britain Statement of Assets and Liabilities As at 31 March 2024 2024 Unrestricted funds 2024 Restricted fvnds 2024 Total fimds 2023 Total funds Cash funds Co-operative current account Co-operative deposit account 4.325 4,325 4,821 718 718 16,229 Charoty Bank 74,397 74,397 72,262 79,440 79,440 93,312 Other monetsry assets Trade debtors 2.985 2,985 3,904 Gift aid re1vable 8.352 8,352 11.337 11,337 3,904 Investment assets Kent saver credit union 15,107 15,107 15,107 Trldos deposit account Shared interest 36,809 36,809 44,868 5Tr) 500 5CKI 52.416 52,416 60,475 Assets retalned fr>r the Charlty's own use Meeting house - Sevenoaks Meeting house- Rochesler Meetlng house- Tunbridge Wells Meeting house - Maidstone 825,788 825,788 782,947 1,059,827 1,943,732 1,059,827 1,943,732 973,436 1,761.804 554.332 554.332 519,387 4,383,679 4.383.679 4.037,574 19
West Kent Area Quaker Meeting of the Religious Society of Friends (Quakers) In BrltalTr Statement of Aets and Liabllitles As at 31 March 2024 2024 Unrestricted funds 2024 Restricted fund5 2024 Total funds 2023 Total lunds Short terni liabililies Trade creditors 630 Accruals 2,698 2,698 1.800 2,698 2,698 1430 The rec ipts and payments account and statement of assets and Ilabllltles We approved by the Trustees and signed on their behalf by= Ag D Dwinell Trustee E Whelan Trustee 20
West Kent Area Quaker Meetlng ol the Religiou5 Society of Frlends lQuakersl in Britain Notes to the Receipts and Pawnents Accounts For the year ended 31 March 2024 I ACCOUNTING POUCIES Basis of preparntion of the financlal ststemenis The financial ststements have been prepared under the receipts and payments basis and in accordance with legal requirements. In preparing the Financial Statements the Charity complies with the Charities Act 2011. The financlal statements are prepared in sterlin& which is the functional currenry of the charitable incorporated organisation. Monetary amounts in these financial statements are rounded to the nearest £. There are no materlal uncertaintie5 about the charitable incorporated Drganisation's ability to continue, so the 80ing concern basis of accounting has been adopted. Cash funds This includes all cash and bank and building society current and deposit accounts where the money can be accessed immediatelv. Other monetary assets This includes trade debtor5, and other debtors whlch relates to 8Sft ald Incorne accrued. Investment assets This includes all other bank and building soclety accounts where the money cannot be accessed immediately. Assets for the Charity's own use The assets held for use by the charity comprise the Meeting Houses which are vested in the name of Friend5 Trusts Llmlted as custodlan trustees. The properties are stated at thelr Insuran value. The Meeting Houses within assets retained for the charity's own use are currently legally owned and available for use byi West Kent Area Quaker Meeting of the Religious Soclety of Friends (Quakers) in Britain. Liabilities This includes all amounts immèdiatety due for payment and those payable in the future. 21
West Kent Area Quaker Meetlng of the Rellglous Soclety of Frlends (Quakers) In Brltsln Notes to the Receipts and Payments Accounts For the year ended 31 March 2024 I ACCOUNTING POUCIE5 contlnued Re¢eipts All income 15 included in full when received. Voluntary income is received by way of donations, grants and le8atie5, and includes any gift aid recovered. Investment income is bank interest received, split between that received frorn cash funds and Investment assets. Incoming resources from charltable actfvitles lateS to Outreach and Inreach actIvit$. Payments All payments are included in full when paid. Costs of generating funds includes all costs associated wlth generatlng Income from all sourees other than undertaking charitable activlties. Charitable activitie5 Costs comprise all the expenditure incurred by the charty which relates to the services provided in undertaklng events and projects which directly contribute to the acheivement of il's charltable aims and objectives. Governance costs includes all direct costs includin8 professional fees and costs relatin8 to complionce with constitutional and statutory QuIreMents. Support costs provide the organisational infrastructure that enables the output producln8 activtties to take place and have been apportioned to each of ihe categories of expenditure as detailed in Nthe 9. 2 VOLUNTARY INCOME 2024 2023 Dortations Legacie5 16,039 21,271 16,039 23,271 The comparative figure Includes restricted income of £Nil. 22
West Kent Area Quaker Meetin8 of the Religious Society of Friends (Quakers) in Britain Notes to the Receipts and Payments Accounts For the year ended 31 March 2024 3 AcfiviTIES FOR GENERATING FUNDS 2024 2023 LettinES flecharged insurance premiums Other income 36,458 3,072 626 32,320 31 40,156 32,351 The comparative figure include5 restricted income of £Nil. 4 INVESTMENT INCOME 2024 2023 Bank interest 3,232 1,363 3,232 1,363 5 COSTS OF GENERATING VOLUNTARY INCOME 2024 2023 Support costs Note 9 8,121 6,579 The comparative fi8ure includes expenditure from restricted funds of £Nil. 6 FUNDRAISING TRADING: COST OF GOODS SOLD AND OTHER COSTS 2024 2023 Rent and water Heat and light Maintenance, repairs and safety checks Cleanlng Support Costs 1,853 14,946 11,786 13,860 12,279 1,256 8,386 24.230 8,833 9,948 Note 9 54,724 52,653 The comparative fisure include5 expenditure from restricted funds of £Nil. 23
West Kent Area Quaker Meetln8 of the Reli8ious Society of Friends lQuakersl In Brltaln Notes io the Recelpts and Payments Accounts For ihe year ended 31 March 2024 7 CHARITABLE AcfiviTIES COSTS 2024 2023 Grants to individuals, Outreach and local projects Conferences Memberships Sundries Support Costs 6,103 750 1,161 1,186 7,507 10,005 345 1,025 Note 9 6,082 16,707 17,457 The comparative figure includes expènditure from restricted funds of £Nil. Within the grant figure above, £2,000 12023: £1,498) was donated to Britain Yearly Meetin& 8 GOVERNANCE COSTS 2024 2023 Independent examination and accountancy 1,806 1,836 1,806 1,836 The comparative figure includes expenditure from restricted fund5 of £Nil. 9 SUPPORT COSTS 2024 2023 Communications cost Printing. postage and stationery Stewardship Insurance Travel Wages - Finance administrator 1,341 787 12,589 5,006 945 7,239 909 480 8,518 4,108 1,751 6,843 27,907 22.609 24
West Kent Area Quaker Meeting of the Religious Society of Frlend$ (Quakers) In Byitaln 14otes to the Recelpts and Payments Accounts For the year ended 31 March 2024 9 Support costs {cDntinuedl Support costs which have not alreatly been allocated to the appropriate activity cost, are those which provide the organisational infrastructure that enables the output producing activities to take place, and have been apportioned on an estimated use ba515 as follows.. 2024 Z023 Cost of generatin8 voluntary income Fundraising trading Charitable activities costs 8,121 12,279 7,507 6,579 9.948 6,082 27,907 22,609 10 NET INCOME Net income is stated after charging.. 2024 2023 Independent examiners fee 1,806 1,836 11 TRuEES. REMUNERATION AND BENEFITS None of the trustees have been paid any remuneration12023.' nonel and one tTUStee12023.. none) was reimbursed £32 for travel expenses during the year. 25
West Kent Area Quaker Meeting of the Religious Society of Frlends (Quakers) In Britain Notes to the Recelpts and Payments Accounts For the year ended 31 March 2024 12 FUNDS General funds The general funds of the charity are furbds which can be used in accordance with ihe charitable objects, at the discretion of the trustees. Designated lun(ts The designated funds of the charity are funds committed by the trustees for expenditure on particular actNltles. Detalls of the designated funds can be seen at the end of the note. Restrirted funds These are the funds of the charity that tan only be used for particular restricted purposes wrthin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restrlcted purposes. Current year At l April Incoming Outgoin8 Transfers Al 31 Mah 2023 Resources Resources 2024 Unre5tri(ted funds Generalfunds Maidstone General fund Rochester General fund Sevenoaks General fund Tunbridge Wells General fund Area General fund 230 5,153 2,835 5,197 45,588 12301 15,1531 12,8351 15,1971 11,8661 152,2521 109,221 l(KJ,691 Total general funds 109.221 59,003 15.2811 152,2521 ILK).691 Oesignotedfunds Maidstone Bursary fund Maidstone Legacy fund Sittingbourne fund Rochester Spiritual Development fund Tonbridge fund Tunbridge Wells Bursary fund Tunbridge Wells Legacy fund Sevenoak5 Legacy Fund Area Premises fund Area OLrtreach fund Rochester General Meeting 7,863 8,782 16,1341 1,729 8,782 424 14241 18901 12.6641 13,529 2,664 2.716 1,000 473 12,639 2,716 1,000 14731 152,2521 12401 13,0(Kil 52,252 4,539 3.000 4.299 Total desiBnated funds 44,566 424 166,0771 52,252 31.165 Total unrestricted funds 153,787 59,427 181,3581 131,856 Total funds 153 787 59.427 131856 26
West Kent Area Quaker Meetlng of the Religious Soclety of Frlend5 (Quakers) in Brftaln Notes lo the Recelpts ond Payments Accounts For the year ended 31 March 2024 12 FUNDS continued Prior year At l Aprll IomIng Out8oin8 Translers At 31 March 2022 Resources Resources 2023 Unrestrlcted fvnd5 Generulfunds Maidstone General fund Rochester General fund Sevenoaks General fund Tunbridge Wells General fund Area General fund 1,148 6.025 2,956 4,757 39.815 12,1641 15,7721 13,8921 14,1921 113,3651 1,016 12531 936 15651 11,9501 84,721 109,221 Total general funds 84,721 54.701 129,3851 18161 109.221 Designatedfunds Maidstone Bursary fund Maldstone Legacy fund Sittingbourne fund Rochester Spiritual Development fund Tonbridge fund Tunbridge Wells Bursary fund Tunbridge Wells Legacy fund Sevenoaks Legacy Fund Area Premises fund Area Outreach fund Area Reserve fund Rochester General Meeting 7,863 8,782 69 11.729 2,942 2,716 1,000 473 7.863 8.782 253 2,000 14951 {2) 12781 173 13,529 2.664 2.716 1.000 473 31 148,1671 48,136 4,539 47,493 3,000 4.539 147.4931 3,000 Total designated funds 90.606 2.284 149,1401 816 44,566 Total unrestrirted funds 175,327 56,985 178,525 153,787 Totsl funds 175 327 56985 153 787 Maldstone Burs8ry1 Rochesler Splrltual Development and Tunbrldge Wells Bursary funds are all monie5 set aside for the use of Quakers for courses and training. Slttlngboume fund and Tonbr*e lund are for the two Quakers, meetings who hire premises monthlv. 27
West Kent Area Quaker Meeting of the Rell8lous Soclety of Friends lQua*er5) in Britain Notes to the Receipts and Payments Accounts For the year ended 31 March 2024 12 FUNDS continued Maidstone Legacy fund. Sevenoaks Legacy fund, Tunbrid8e Wells Legacy fund. and Rochester General Meetlng are for occasslonal funds from deceased Quakers in these areas. Area Premlses fund pays for the work on all buildings throughout the year. Area Outreach fund covers actlvities durlng the year. Area Reserve lund is a designated fund that the Trustees have consided to be required to covèr shortfalls in any of the other designated funds that may arise from time to time. 28