Findern Village Hall
Castle Hill, Findern, Derby, DE65 6AL Charity Number 01166293
Annual Accounts For the year ended 30[th] September 2023
Findern Village Hall CIO Charity Number 01166293
Financial Report for year ended 30[th] September 2023
When looking at the financial reports for the past year there are a number of things which must be taken into account.
On the income side, the hall’s primary objective and main income has always been the hiring out of the accommodation to the local community. This was severely affected by the lockdown. Although there has been an improvement in the Covid situation and easing of the restrictions, the adverse effects have taken time to recover.
The sudden departure of PreSchool in October 2021 left many gaps in the hall’s booking schedule, but this did create an opportunity to extend the activities in the hall to the wider community.
Initially, following Covid, there was much greater demand for children’s parties, but many of these involved having bouncy castles, and, after discussions with our insurance company, the trustees agreed to advise hirers, bouncy castles and other inflatable equipment, were no longer allowed.
The other change affecting bookings was the decision to restrict large parties and opening hours. Limiting the number allowed in the hall to 70 and closing the hall at 6pm did deter many hirers. This was done for several reasons, health and safety, relations with neighbours, car parking, and availability of staff for opening and closing the hall, were all factors to be taken into account.
With the lockdown and the policy changes, the hall’s bookings have dropped slightly with regular bookings down from £7,540 to £7,294, children’s parties down from £2,422 to £2,257, and adult bookings down from 3,038 to £2,654. With increasing interest in running alternative courses, the Trustees are confident the situation will improve.
The Trustees have also taken the opportunity to run inhouse activities. The Warm Welcome is proving very successful. During the year £2,875 was received in grants from Derbyshire County Council, Findern Parish Council and the Community Voluntary Service. This money was used to provide light refreshments and a warm comfortable venue on a weekly basis. A further grant from Derbyshire County Council has been received in December 2023 to continue running the project. The hall also hosted an Art and Craft group and three I.T. courses. No charge was made for these activities but the hall received donations of £1,992 from all these activities. The possibility of claiming gift aid on donations is being investigated.
The hall has, previously, held an annual summer fete as the main fundraiser. With insufficient helpers available, it was not possible to do this in 2023 but a smaller summer fayre was held. The fayre did raise £1,050 but this was almost £2,000 less than in 2022 when £2,952 was raised. The trustees would like to run another fete in 2024 but it is dependent on finding sufficient helpers.
On the expenditure side, the village hall has not escaped the rise in the cost of living. The cost of gas and electricity has risen by almost £1,000. There has been a big increase in staff wages compared to the previous year when the staff worked less hours with the hall being closed through lockdown.
During 2022-2023, it was necessary to spend more on repairs and improvements. A major item was renewing the external lighting at a cost of £1,089 and a further £438 on various maintenance jobs, including repairs to leaking radiators and painting.
The hall does have reserves, which are held as investments but the stock market has not done well this year and, at the year end, there was a small 5% loss on the revaluation. Consideration as to the investment policy will be done during 2024.
Overall, the bottom line on the balance sheet does show a drop from £50,113 in September 2022 to £45,609 in September 2023. The hall has done well under some very difficult circumstances. There are more regular bookings coming in and a wider range of activities on offer. The major problem facing the hall will be finding a suitable, willing volunteer to take over as Chair when the current chair steps down at the January 2024 AGM.
Gwen Johnson, Treasurer 26/12/2023
Findern Village Hall CIO Charity Number 01166293
Balance Sheet as at 30/09/2023
| As at 30/09/2023 As at 30/09/2022 |
|
|---|---|
| Fixed assets M&G Charifund Accumulaton Units Charites Ethical Investment Current Assets Co-operatve Bank Accounts receivable Liabilites Accounts Payable Room hire Prepayments Reserves Excess / (defcit) to date Startng balances Other gains/(losses) Represented by Funds Unrestricted Restricted Total |
7,558.44 7,699.27 9,366.01 9,988.01 |
| 16,924.45 17,687.28 29,826.19 33,954.41 466.25 334.25 |
|
| 30,292.44 34,288.66 281.00 1,328.00 1,863.25 |
|
| 1,609.00 1,863.25 |
|
| 45,607.89 50,112.69 |
|
| (3,741.97) 594.23 50,112.69 48,465.52 (762.83) 1,052.94 |
|
| 45,607.89 50,112.69 45,607.89 50,112.69 0 |
|
| 45,607.89 50,112.69 |
Findern Village Hall CIO Charity Number 01166293
Statement of Financial Activities
For the period from 1[st] October 2022 to 30[th] September 2023
| Unrestricted | Restricted | Total | Prior Year | |
|---|---|---|---|---|
| Funds | Funds | Funds | Total Funds | |
| Income from | ||||
| Grants | 2,875.00 | 2,875.00 | ||
| Charitable actvites | 14,196.30 | 14,196.30 | 13,184.09 | |
| Fete | 1,050.28 | 1,050.28 | 2,952.27 | |
| Room hire deposits | 5,774.50 | 5,774.50 | 2,886.75 | |
| Other income | 300.00 | 300.00 | 2,939.00 | |
| Total income | 21,321.08 | 2,875.00 | 24,196.08 | 21,962.11 |
| Expenditure on: | ||||
| Raising funds | 269.87 | 269.87 | 1,163.93 | |
| Charitable actvites | 18,710.89 | 2,613.23 | 21,324.12 | 16,182.66 |
| Other expenditure | 307.79 | 261.77 | 569.56 | 1,134.54 |
| Room hire deposits returned | 5,774.50 | 5,774.50 | 2,886.75 | |
| Total expenditure | 25,063.05 | 2,875.00 | 27,938.05 | 21,367.88 |
| Gains/ (losses)on investment assets | (762.83) | (762.83) | 1,052.94 | |
| Net income / (expenditure) resources | (4,504.80) | (4,504.80) | 1,647.17 | |
| Total funds brought forward | 50,112.69 | 50,112.69 | 48,465.52 | |
| Total funds carried forward | 45,607.89 | 45,607.89 | 50,112.69 |
Findern Village Hall CIO Charity Number 01166293
Receipts and Payments
For period 1[st] October 2022 to 30[th] September 2023
| 2022-2023 2021-2022 |
||
|---|---|---|
| Warm Welcome/Space (Restricted Fund) Grant income Expenditure Charitable actvites – Food and resources Admin and sofware Expenditure on charitable actvites Equipment |
2,875.00 2,611.43 1.80 2,613.23 261.77 |
|
| Total expenditure | 2,875.00 0.00 |
|
| Net Income / (expenditure) Brought forward |
0.00 0.00 |
|
| Total carried forward | 0 0.00 |
|
| General (Unrestricted) Fund Income Room hire Room hire deposits Summer fayre/fete Charitable actvites Fund raising Other income |
12,204.75 13,000.04 5,774.50 2,886.75 1,050.28 2,952.27 1,991.55 184.05 300.00 193.00 2,746.00 |
|
| Total income for General Fund | 21,321.08 21,962.11 |
|
| Expenditure Charitable actvites Payroll Serving general Boilers and heatng Grounds Windows and waste Insurance Electricity, Gas & Water South Derbyshire rates Domestc services Admin and sofware Repairs and decoratng Propertyupdate |
24.10 448.60 4,977.00 4,232.02 216.00 395.00 0.00 75.00 1,476.84 1,890.12 201.50 255.00 1,057.88 979.34 3,825.60 3,464.20 157.25 199.60 548.80 614.67 1,745.12 993.50 1,526.76 761.61 2,954.00 1,816.70 |
|
| Total expenditure on Charitable actvites Other expenditure Fund Raising Equipment Room hire deposit returned |
18,710.85 16.125.36 269.87 1,163.93 307.79 1,134.54 5,774.50 2,686.75 |
|
| Total expenditure on General Fund | 25,063.05 34,309.41 |
|
| Net Income/(expenditure) on General Fund Brought forward Carried forward |
(3,741.97) 12,347.30 32,425.41 31,773.88 28,683.44 32,425.41 |
|
| Reserve (Unrestricted) Fund Brought forward Gains & losses |
17,687.28 16,634.34 (762.83) 1,052.94 |
|
| Total carried forward | 16,924.45 17,687.28 |
Findern Village Hall CIO Charity Number 01166293
Trial balance
For period 1[st] October 2022 to 30[th] September 2023
| Nominal Code | Opening Balance |
Debit | Credit | Closing Balance |
|---|---|---|---|---|
| Co-Operatve Bank | 33,954.41 | 23,941.83 | 28,070.05 | 29,836.19 |
| Expenditure on charitable actvites | 1,594.19 | 1,594.19 | ||
| Payroll | 5,421.00 | 5,421.00 | ||
| Servicing general | 216.00 | 216.00 | ||
| Equipment | 589.56 | 20.00 | 569.56 | |
| Grounds, (grass, trees, hedges) | 1,476.84 | 1,476.84 | ||
| Windows and waste | 201.50 | 201.50 | ||
| Refunded room hire deposits | 5,874.50 | 100.00 | 5,774.50 | |
| Insurance | 1,057.88 | 1,057.88 | ||
| Electricity | 875.88 | 875.88 | ||
| Gas | 3,147.55 | 3,147.55 | ||
| Water | 399.50 | 399.50 | ||
| South Derbyshire rates | 157.25 | 157.25 | ||
| Domestc supplies | 548.85 | 548.85 | ||
| Admin and sofware | 1,746.92 | 1,746.92 | ||
| Repairs and decoratng | 1,526.76 | 1,526.76 | ||
| Property update | 2,954.00 | 2,954.00 | ||
| Funding | 269.87 | 269.87 | ||
| M&G Charifund Accumulaton Units | 7,699.27 | 140.83 | 7,558.44 | |
| Charites Ethical Investment | 9,988.01 | 622.00 | 9,366.01 | |
| Deposit for room hire | 675.50 | 6,450.00 | (5,774.50) | |
| Invoices for room hire | 361.00 | 7,654.50 | (7,293.50) | |
| Children’s events | 480.00 | 2,737.00 | (2,257.00) | |
| Adult events | 410.50 | 3,064.75 | (2,654.25) | |
| Grants | 2,875.00 | (2,875.00) | ||
| Fund raising | 300.00 | (300.00) | ||
| Summer fayre/Fete | 1,050.28 | (1,050.28) | ||
| Actvity groups | 1,991.55 | (1,991.55) | ||
| Startng balance | (49,059.75) | 1,052.94 | (50,112.69) | |
| Other gains / (losses) | (1,052.94) | 1,815.77 | 762.83 | |
| Accounts payable | 281.00 | (281.00) | ||
| Accounts receivable | 334.25 | 466.25 | 334.25 | 466.25 |
| Room hireprepayments | (1,863.25) | 1,975.25 | 1,440.00 | (1,328.00) |
| Totals | 58,232.15 | 58,232.15 | ||
| Total incorporatngopeningbalances | 75,154.94 | 75,154.94 |