## Minutes of Trustees Meeting 

## Tuesday 11 July 2023 At 6.30 p.m. at The Hub 

Present: Tony Saffell, Leonora Cope, Colin Burton, Fiona Palmer, Kevin Bradley, Stephanie Garnett, Sue Kent and Penny Burns 

## Colin Burton in the Chair 

|||Colin Burton in the Chair|Colin Burton in the Chair||
|---|---|---|---|---|
|||||**Action**|
||Apologies– Apologies for absence were received from Su Clement.  There were no<br>declarations of interest.||||
||1.||Charities Commission Report– Penny confirmed that the report covering the period<br>April 2021 to March 2022 had been submitted to the Charity Commission on 20<br>February 2023. Sue Kent agreed to put a copy of this report onto Three Rings.|Sue K|
||2.||Update on Charities Commission information– Penny has updated the information<br>relating to the current trustees on the Charity Commission website.||
||3.||Policies– All policies would need to be reviewed to enable them to be approved at<br>the AGM.  It was agreed that Sue Kent would send one policy to each trustee for<br>amendment.  Kevin asked that the Safeguarding document should be sent to him<br>for review.|Sue K|
||4.||Current Financial Update– We currently have just over £15,000 in the bank.  We<br>have had a grant of £2,500 from the Parish Council and two quiz nights have raised<br>£800 and £600.  Our running costs are around £6,000 plus annual insurance and<br>telephone.  Steph outlined the flyer that had been put together with the help of<br>Donington Life and circulated to all houses in the village.  This had not generated as<br>much interest as we had hoped.  One idea was to circulate the leaflets again to the<br>new estate houses, possibly using a young person to do this.<br>A grant application is to be submitted to the National Lottery and other options<br>would be explored e.g. the Airport and District Council.  However, it was pointed<br>out that most grants are offered for projects and not running costs.<br>Measham Library seems to be better used than ours, but not sure why this should<br>be.  One suggestion was that Andrew Cope, local author, might come in for a<br>reading session with the children.<br>It would be nice if we could have a dedicated fund-raiser.  Local companies could be<br>approached to see if they could help as part of their corporate social responsibility.<br>We need to write to HR departments in the first instance.||
||5.||Date of next Meeting– The next meeting, which will be the AGM, was confirmed as<br>Tuesday 9 January at 6.30 p.m. at The Hub.||





## Castle Donington Community Library 

## Financial Activities 

## April 2023 - March 2024 

||TOTAL|
|---|---|
|Income||
|Donations and legacies|822.47|
|Event income|2,474.05|
|Fines / holds|328.49|
|Grant|8,305.00|
|Jigsaw sales|57.80|
|Library Friends|50.00|
|Photocopies / printing|395.48|
|Sales|246.77|
|**Total Income**|**£12,680.06**|
|TOTAL|**£12,680.06**|
|Expenditures||
|Advertising/Promotional|60.83|
|Bank charges|42.68|
|Book purchases|157.99|
|Insurances|515.19|
|Office/General Administrative Expenses|228.82|
|Other Professional Services|105.00|
|Phone Costs|1,244.08|
|Printing, Postage and Stationery|53.14|
|Raising funds|606.56|
|Rent|5,971.72|
|Summer RC expenses|32.50|
|**Total Expenditures**|**£9,018.51**|
|NET OPERATING INCOME|**£3,661.55**|
|NET INCOME/(EXPENDITURE)|**£3,661.55**|



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**Cash Basis  Tuesday 10 September 2024 12:05 pm GMT+01:00**