Chartridge School Association
Registered Charity Number: 1166267
Trustees’ Annual Report for the year ended
31 August 2024
Principal Office: c/o Chartridge Combined School Cogdells Lane, Chartridge, Chesham, Buckinghamshire HP5 2TW
Trustees:
Chairperson: Laura Correia
Vice Chairperson: Candice Channing Williams,
Julia Emma Gaine
Co Secretary: Gemma Jane Banks, Riki Marie Birkett,
Josefina Beatriz Laurel Harper
Treasurer: Jennifer Jackson,
Ketankumar Patel
Report of the trustees for the year ended 31 August 2024
The Trustees present their annual report and financial statements of the charity for the year ended 31 August 2024. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011.
Structure, Governance and Management
The charity is an unincorporated association constituted under a governing document adopted by the charity’s members at an extraordinary general meeting on 4 March 2016.
1
The members include the parents, guardians or carers of any pupil currently attending Chartridge Combined School, Chesham as well as the teaching and non-teaching staff currently employed by the school.
Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustees’ term of office is one year. Retiring Trustees may seek re-election at the annual general meeting. Elected Trustees must be members, but co-opted Trustees need not be members.
In January 2024 the charity renewed its membership with Parentkind (formerly PTA UK) which provides it with all risks insurance cover (public liability, employers’ liability, loss of money, fidelity guarantee and personal accident cover). The charity is also registered with the Lotteries and Amusement Act 1976 (as amended) and has paid its annual fee, which allows the charity to run raffles and grand draws at the Summer and Christmas fairs and at its other events. All Trustees and members give their time voluntarily and receive no remuneration or other benefits.
Objectives and Activities
The charity exists to raise money for the wellbeing, education and benefit of the pupils of Chartridge Combined School, Chesham. Specifically, the object of the Association is to advance the education of pupils in the School in particular by:
• developing effective relationships between the staff, parents and others associated with the School.
• engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils.
During the year ending 31 August 2024 the charity organised several fundraising activities for the school’s pupils and their parents including: Starters & Leavers BBQ’s, Christmas Fair, Disco, ChartFest music event, Race Night (virtual horse race evening), the annual British Cycling Ride Chartridge event, class Movie Night’s, Sponsored Walk plus many more activities
The Summer Fair and Ride Chartridge were merged together as these two events have historically been close together. This also made it easier to get volunteers. The annual football match (Chartridge Cup) was sadly postponed as we no longer have a volunteer to organize the event.
2
Monies raised by the charity through its activities and from donations are applied by providing grants to help fund: (a) improvements to the school’s facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity.
During the year we distributed £38,091.40 of funding to Chartridge School. We were able to contribute towards a new starters BBQ and entertainer, leavers BBQ, Christmas Crackers for the Children’s Christmas lunch, coffee for the Macmillan Coffee Morning, school website renewal, school cloud, educational assessment papers, Teachers2Parents text messaging service (between school and parents), the TT Rockstars & Numbots educational software, the Marvelous Me app (between teachers and parents), outdoor playground equipment for both KS1 and KS2, school hall lighting, new housepoint collector and housepoints, soil for the school allotments and funds towards yearbooks for school leavers.
Financial Review
Reserves
The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £3,000 is deducted.
Sources of Funds
Key to achieving our annual fundraising objectives are a programme of regular events attended by pupils and/or their parents. These raised a total of £37,417.83 (2022/23 £29,625).
Expenditure of Funds
During the year the charity made grants to the school, the breakdown of which is detailed on the accompanying sheet (totalling £38,091.40 in this financial year). Some of these disbursements were owed to the school from last academic year and some IT software payments were for more than one academic year.
During the year the Trustees committed funds for future projects which are expected to be completed in the following financial year approximately £10,000 (towards renovating the outside building) as we are awaiting the school to source quotes and £197.50 towards the school allotments to be
spent in the spring. The trustees will continue to support the school with the provision of educational software, comms service and assessment papers, totalling approximately £8,000 and will work closely with the school to identify other areas that we can help fund and support the school to advance the education of the pupils and the school environment.
Public Benefit Statement
The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission for England and Wales in exercising their powers and duties.
Declaration
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees:
Laura Correia, Chairperson
Date: 2 7[t][h] F e b r u a r y 2 0 2 5
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Chartridge School Association 1166267
Receipts and payments accounts CC16a
For the period 01/09/2023 To 31/08/2024
from
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Income raised from fundraising activities 37,417 - - 37,417 29,625
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for 37,417 - - 37,417 29,625
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 37,417 - - 37,417 29,625
A3 Payments
Costs related to fundraising activities 7,990 - - 7,990 12,556
Operating Expenses 353 - - 353 907
Funds distributed to school 38,091 - - 38,091 8,433
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 46,434 - - 46,434 21,896
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 46,434 - - 46,434 21,896
Net of receipts/(payments) - 9,017 - - - 9,017 7,728
A5 Transfers between funds - - - - -
A6 Cash funds last year end 23,647 - - 23,647 15,919
Cash funds this year end 14,630 - - 14,630 23,647
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Section B Statement of assets and liabilities at the end of the period
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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank account 14,235 - -
Cash in hand - - -
Paypal 245
Stripe 150 - -
Total cash funds 14,630 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name appDate of roval
Jennifer Jackson 6th February 2025
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Independent examlner's report to the trustees of Chartrldge SchoolAssoclatlon ICSAI I report to the charitytrustees on my ex8mln8tion of the 8ccountg of the CS4 forthe ye8r ended 31. August 2024. Responsibillti¢s and basls of r¢port AS the ch8rlty trustees ofthe CSA. you 8re responslble for the prep8r8tlon of the 8ccount8 In 8ccord8nce wlth the requirements of the Ch8riiies Act 20111'the Act'l. I report in respect of my examination of the CSA'S 8ccountS C8rried out under section 145 of the Act. In carrying out my examination I h8ve followed 811 applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examlner's statement- matter of concern Identlfled I have completed my examination. I confirm that no m81eri81 matters h8ve come to my attention in connection wlth the ex8mln8tlon givlng me cause to belleve that In any m8terial respect.. a¢counting records were not kept as required by section 130 of the Act: or 2. the accounts do not accord with those records. In c8rrylng out my ex8mln8tion I noted th81811 matters r8lsed during the last Inspection h8d been dealt with and the éceounts Are kept to a good standard. I confirm that there are no other m8tters to which your attention should be drawn to en8ble proper underst8nding of the accounts io be reached. Signed: A Name: Alexandr8 H8wke8 Relevant professional qualificationlsl or membership of professional bodies lif any)". ACMA CGMA Chartered Institute of ManagementAccountants Addres$: 2 Poles HILL. Chesh8m, Bucks, HP5 2QP Date: 26th FeixuJy 2024