OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

The 2874 Trust Limited

(A company limited by guarantee) Report and Financial Statements

For the year ended 31st March 2023

Company Number: 9190414 ( England and Wales) Registered Charity Number 116625

The 2874 Trust Limited

Registered Office

Churchward House Winchcombe Railway Station Winchombe, Gloucs GL54 5LD Email: enquiries@2874trust.org Website: www.2874trust.org

Independent Examine David R Johnson & Co Chartered Certified Accountants 110A Cher Minehead Somerset TA24 5EW

Solicitors

Stanchion Ltd The Old Stables Stare Lane Claverdon Warwickshire CV35 8LS

Bankers

Lloyds Bank plc 31 Fore Street Taunton Somerset TA1 1HN

The 2874 Trust Limited Trustees Report for the year to 31[st] March 2023

The Trustees are pleased to present their report together with the financial statements of The 2874 Trust Limited (Trust) for the year ending 31[st] March 2023.

Objectives overview

The Trust was formed on 28[th] August 2014 as a Private Company limited by Guarantee and commenced trading on 1[st] March 2015. It has been established to acquire, restore and ensure the operation of heritage railway locomotives and ancillary equipment – initially and specifically a 1918 built Great Western Heavy Freight locomotive Number 2874, previously owned by Dinmore Manor Locomotive Ltd (DML) which has a unique (for its class) system of delivering steam to the cylinders. This locomotive was scrapped by BR in 1963, it has received minimal attention since that time having been stored in the open. It is now based on the Gloucestershire Warwickshire Steam Railway plc (GWSR) at their engineering base at Toddington.

The process of restoration will provide opportunities for training in traditional engineering, ensuring the skills of a generation involved with these heritage artefacts are passed on and not lost. We will also provide opportunities for the already experienced to further develop their skills and extend into areas previously only covered by outside contractors and so enhance the resilience of the sector.

A top priority is education, working with DML a volunteer based company that has practical experience of restoring and operating heritage locomotives, we intend to extend the volunteer base by:

Once restoration is complete, the locomotive will be hired to Heritage Railway lines (an option to hire the loco by the GWSR is included in the Restoration agreement), which are themselves living museums, and thus promote public knowledge, appreciation and understanding of the historical, scientific and cultural aspects and the significance of the engineering and design of the locomotive.

The Heritage Railways themselves play a significant role in the local economy of the areas in which they operate both in terms of the revenue they generate and as attractions which combine enjoyment with the opportunity to learn about our history and the role that steam power played in the industrial revolution.

Working with DML, a company that has fully restored two ex Great Western Railway (GWR) locomotives from scrap condition and successfully operated them (including carrying out a heavy overhaul) on a number of Heritage lines, we are confident we can achieve the same result with 2874 and ensure a viable future for the benefit of generations to come.

The efforts of last year continue to be directed towards putting in place the structures and agreements that will enable the restoration of locomotive 2874 to proceed as well as sourcing missing components when opportunities arise.

In the last year we have concentrated on delivering the training and development projects under the National Lottery Heritage Fund grant and progressing the ring fenced projects for which we have raised funds. In addition, we continue to source missing componenets whenever opportunities arise.

Achievements in the year to 31 March 2023

This year was the first post Coronavirus pandemic which provided a progressive return to normality result

Future Developments

Members of the Board

The Board members of the Trust are its Trustees and throughout this report are collectively referred to as the trustees. The Board can have up to 10 members.

The trustees and officers, all volunteers, during the year were as follows:

David Foster Hon. Chairman and Joint Secretary - Retired and re-elected 30 September 2022 Keith Smith Hon. Joint Secretary John Sampson Hon. Treasurer Ian Shapter David Holmes Retired and re-elected 30 September 2022 Neil Carr Resigned 1 April 2022 Martin Ginger Daniel Wigg Tracy Hallett Co-opted 31 August 2022, and elected 30 September 2022

Financial Report

The results for the year show unrestricted net expenditure of £ 10,281 compared to net income of £ 14,602 in 202 Restricted net expenditure of £ 3,287 occurred in 2023 compared to net expenditure of £ 13,675 in 2022. The major impacts in 2023 were higher Grant income and higher locomotive expenses primarly resulting from lifting of coronavirus restrictions enabling projects to be progressed and completed.

The Trust is confident that its financial structure and commitments will enable it to manage its activities for the foreseeable future.

Trustee responsibilities.

The trustees (who are also directors of The 2874 Trust Limited for the purposes of company law) are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the Trust and of the incoming resources, and application of resources, including income and expenditure for the year. In preparing the these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records that comply with Sections 386 and 387 of the Companies Act 2006 which disclose with reasonable accuracy, at any time, the financial position of the Trust and enable them to ensure that the financial statements comply with Sections 394 and 395 of the UK Companies Act 2006. The Trustees have prepared the financial statements in accordance ‘Accounting and Reporting by Charities’ produced by the Charities Commission, SORP (FRS 102) (Statement of Recommended Practice) and Companies Act 2006.

The trustees are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Trust's website.

Structure, governance and management

The 2874 Trust Ltd, formed on 28[th] August 2014, is a private company limited by guarantee, as defined by the Companies Act 2006 , and is controlled by its Articles of Association.

Under its Articles any person or corporation may become a member of the Trust and each person or corporation is entitled to a single vote on each matter at formal meetings. There are currently 142 voting members.

Trustee induction and training

All new trustees are required to study ‘The essential trustee: what you need to know’ as published by the Charity Commission and to sign a declaration of their willingness to act as a charity trustee, full awareness of the Trust’s purpose, eligibility to act and understanding the responsibilities of running a charity.

President

In April 2016 Lady Judy McAlpine agreed to be President of the Trust. The President is not a trustee, nor does Lady Judy have any specific duties or responsibilities other than the right to address the members at meetings and represent the Trust at external meetings.

Patrons

These persons are elected by the members and are not trustees, nor do they have any specific duties or responsibilities. They have a right to address the members at meetings and represent the Trust at external meetings.

Currently there 4 patrons:- Wendy Temple, Henry Howard, Hein Berger and Christopher Vine, the author, appointed during the year.

Related Parties

The Trust will conclude a 2874 Restoration and Operating Agreement with Dinmore Manor Locomotive Ltd (DML) where DML will bring the locomotive into operational service utilising its pool of volunteers and external contractors. The loco will then join the DML group of locomotives with cross support for future repair and renewal, integral to the agreement are the education and training opportunities that will be offered during all engineering work, operation and display.

The restoration will take place primarily at the Toddington facilities of the Gloucestershire Warwickshire Steam Railway plc (GWSR) and such an arrangement requires a Restoration agreement between the Trust and GWSR which has been signed.

The Chairman of DML, currently Kenneth Sims, can attend Board meetings and contribute to all discussions but has no responsibility for the Trust, nor vote on any matter. Also the Trust chairman may attend DML Board meetings in a similar capacity.

Ian Shapter, Martin Ginger and David Foster are Directors of DML, Neil Carr was an employee of GWSR.

Trustees may also be shareholders or members of DML, GWSR or Gloucestershire Warwickshire Railway Trust (GWRT).

Health & Safety and Safeguarding

The Trustees expect that volunteers are surrounded by a safe environment with the risk of their coming to harm, harm coming to others from volunteers' activities fully minimised and expect all volunteers to make every effort t ensure no harm comes to young persons or vunerable adults from any of the Trust activities.

The GWSR, GWRT and DML have published policies on Health & Safety and Safeguarding. Volunteers must undert operations in a safe manner without putting others at risk and must comply with the GWSR, GWRT, and DML rules and procedures. These policies provide a robust framework and the Trust has adopted them to guide all our activ Volunteers must adhere to these policies, so far as is practicable, when undertaking any activity at any location in other than the GWSR as well as complying with any specific site rules and procedures. The Trust will work closely Health & Safety and Safeguarding Officers of the GWSR/GWRT to ensure all our activities are compliant with their

Volunteers working on site at Toddington are required to be members of the GWRT and hold a Work Permit issued GWSR, contractors working on site are required to sign that they will comply with all site rules and procedures.

Any complaint made by or to a volunteer or contractor must be communicated to the Trust chairman or company the earliest opportunity, initially verbally then confirmed in writing. The chairman, together with other Trustees w investigate every complaint and determine if regulatory authorities need be notified. The secretary will maintain a record of all complaints and actions of the Trustees in these matters.

Risk Management

The trustees have a risk management strategy that comprises:

and to put in place an annual review of the risks the Trust faces.

The following have been identified as areas of potential risk;

Charitable purposes

The Trust's focus is for the restoration of locomotive 2874, a project that will take a number years and require substantial funding from grant giving institutions and other donors. At the same time there will be education of the young and not so young to generate future interest and skills to achieve continued knowledge and contribution to engineering in the steam heritage enviroment.

Vision

Our vision is for locomotive 2874 to be restored and operating on Heritage Railway lines as soon as possible.

Approved by the Board and signed on their behalf

…………………………………………….

David Foster 26th May 2023

Independent Examiner's Report to the Trustees of The 2874 Trust Limited

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2 set out on pages eight to thirteen.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are respons the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 200 and are eligible for independent examination, I report in respect of my examination of your charity's accounts as out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed th Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; o

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than a

  4. requirement that the accounts give a true and fair view which is not a matter considered as part of an ind examination; or

  5. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their a in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102

I have no concerns and have come across no other matters in connection with the examination to which attention be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David R Johnson & Co Chartered Certified Accountants 110A Cher Minehead Somerset TA24 5EW

26th May2023

The 2874 Trust Limited

Statement of Financial Activities (incl. Income & Expenditure Account) for the yea 31st March 2023

Unrestricted
Notes
Funds
£
Income and Endowments from
Donations and legacies
2 & 4
15,620
Other Trading activities
2 & 5
5,766
Bank interest income
68
Total income
21,454
Expenditure on
Trading activities
5
5,133
Charitable activites
6
25,285
Other costs
7
1,317
Total resources expended
31,735
Net income/ (expenditure) and
net movement in funds
(10,281 )
Reconciliation of funds
Total funds brought forward
32,002
Total funds carried forward
21,721		 Restricted
Funds
£
17,540
0
0
17,540
0
20,796
31
20,827
(3,287 )
10,037
6,750		 2023
Total
Funds
£
33,160
5,766
68
38,994
5,133
46,081
1,348
52,562
(13,568 )
42,039
28,471

The notes form part of these financial statements

The 2874 Trust Limited Statement of Financial Position as at 31st March 2023

Notes
Fixed Assets
Intangible assets - Investments
3
Heritage Asset - Locomotive 2874
3
Total fxed assets
Current Assets
Debtors
9
Retail shop stock
Cash at bank
Total current assets
Liabilities
Creditors falling due within one year
10
Net current assets
Total assets less current liabilities
Creditors:
falling due after more than one year 11
Net assets
The funds of the charity:
Unrestricted income funds
12
Restricted income funds
12
Total charity funds		 2023
£
1
3,950
3,951
1,178
1,339
33,261
35,778
(2,973 )
32,805
36,756
(8,285 )
28,471
21,721
6,750
28,471		 2022
£
1
3,950
3,951
1,955
0
48,813
50,768
(3,209 )
47,559
51,510
(9,471 )
42,039
32,002
10,037
42,039

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard 102

The financial statements were approved by the Board of Trustees on 26th May 2023 and were signed on its behalf by:

David Foster

John Sampson

The 2874 Trust Limited Notes to the Financial Statements for the Year Ended 31 March 2023

1 Accounting Policies

A

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemption in preparing these financial statements permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': - the requirements of Section 7 Statement of Cash Flows

B

Actions taken to continue to be a going concern

The Trust has sufficient cash reserves for its current level of operations and maintains strict measures of income and expense control.

C

Income

Income has been taken to the credit of the Income & Expenditure Account on an accruals basis. Voluntary income includes donations, grants, membership income and gift aid.

Annual membership income is taken to the credit of the Income and Expediture Account on a cash basis, Five year memberships are credited to Sundry Creditors and written off over five years to income. Life and 25 year memberships are credited to Sundry Creditors and written off over ten years to income.

Income from trading activities is recognised as earned.

Legacy donations of shares in Dinmore Manor Locomotive Ltd (DML) are included when received at a nominal value of £0.01 as DML is a company for which there is no recognised market for these shares.

D

Volunteers and donated services and facilities

The value of services and goods provided by volunteers without charge is not incorporated into these financial statements. Although it is considerable, it has been excluded due to the difficulty of determining when volunteers are working for the benefit of the Trust.

E

Expenditure

Expenditure is recorded when a liability is incurred on an accrual basis and includes VAT costs except where VAT is recoverable.

Costs of generating funds are those costs incurred in attracting voluntary income or trading activities. Charitable activities include costs associated with the maintenance, parts, skills training and restoration of the locomotive 2874

Other costs included those incurred in the governance of the charity and are primarily associated with constitutional and statutory requirements, insurance cover for third party claims against the Trustees and promotional costs.

F

Fixed Assets

Legacy shares in DML are included at a nominal value of £1 Heritage locomotive 2874 is included at cost of acquisition.

Expenditure excludes restoration costs of locomotive 2874 which is included in Statement of Financial Activities

G

Retail stocks

Stocks are valued at the lower of cost or net realisable value.

H

Funds Structure

Unrestricted funds includes monies raised for the restoration of locomotive 2874.

Restricted funds are monies where the donor/grantor requires that that they be spent on a particular purpose may be returnable if unspent after a period of time.

2 Turnover

Turnover from trading activities and membership income totalled £ 9,494 in the year (£5,321 in 2022).

3 Fixed Assets

Legacy donations of 878 ordinary shares of £10 each in Dinmore Manor Locomotive Ltd -representing 1.27 % of the ordinary shares issued at 31st March 2023 by DML ( 878 shares and 1.3 at 31st March 2022) are included at a nominal £1 as DML is a company which has not paid dividends, is not expected to do so in the future and there is no recognised market for these shares.

Heritage asset of locomotive 2874 was purchased 'as seen' in December 2016 for £ 3,950 + VAT an at cost ( £ 3,950 at 31st March 2022)

Unrestricted
Funds
cies
£
Donations and grants
8,898
Membership income
3,660
Gift Aid receivable from HMRC
3,062
Legacy donations ( nominal)
0
Total
15,620		 Restricted
Funds
£
17,540
0
0
0
17,540		 2023
Total
Funds
£
26,438
3,660
3,062
0
33,160

4 Donations and legacies

A grant of £57,400 has been awarded to the Trust by the National Lottery, for Skill and Expertise bu work projects on historic steam locomotives at the Gloucestershire Warwickshire Steam Railway. The first tranche of £28,700 had been received in the year ended 31 March 2019, the second tranc the year ended 31 March 2021 and the final tranche of £5,740 in the current year.

5 Fundraising income

Sales and commissions
Associated costs - purchases and prizes
Net fundraising income		 £
5,766
5,133
633		 £
0
0
0		 £
5,766
5,133
633

The 2874 Trust took the lead while co-operating with other loco groups where all may gain from disc without seeking a profit margin; hence the significant income and expenditure.

In any such cases we adopt a 'no risk' policy in that sales are guaranteed in advance of any purchas

6 Charitable expenditure

ture
Crown and Horn
Steel and parts
White metal
Advanced machining
Axle box
Smoke box
Rivetting
Slotting machine contribution
Skim eccentrics
Boring machine hire
Bufer stocks and drawings
Rocker brackets refurbishment
Finger bars
2 Bogie underkeeps
Dragbox
Contractors and training of volunteers
Volunteers travel and subsistence
Other costs
Locomotive insurance
Restoration facility
Total		 £
8,841
1,566
1,500
0
0
0
0
0
0
0
0
0
942
750
0
7,896
631
751
208
2,200
25,285		 £
0
1,477
1,186
0
0
584
1,947
1,500
1,728
1,500
1,671
975
0
0
0
4,480
2,902
846
0
0
20,796		 £
8,841
3,043
2,686
0
0
584
1,947
1,500
1,728
1,500
1,671
975
942
750
0
12,376
3,533
1,597
208
2,200
46,081

2023 Unrestricted Restricted Total Funds Funds Funds

7 Other costs
£
Independent Examination fee
126
Filing fees
13
Trustees Liability Insurance
450
Stationary, printing and web site
565
Other
163
Total
1,317
All costs are towards the restoration of locomotive 2874
8 Members at 31 March
Number of Honorary Life memberships
Number of Honorary 5 Year memberships
Number of Honorary 5 Year corporate memberships
Number of Life subscriptions
Number of 25 year subscriptions (available to those over 70 years)
Number of annual subscriptions
Number of 2 year subscriptions
Number of corporate annual subscriptions
Number of Junior 5 year subscriptions
Number of Junior 1 year subscriptions
Number of 5 year subscriptions		 £
0
0
0
0
31
31

Total		 £
126
13
450
565
194
1,348
At
3/31/2023
8
1
1
24
24
47
0
1
1
1
36
144
The 2874 Trust Ltd is a company limited by guarantee and has no share capital. The liability The 2874 Trust Ltd is a company limited by guarantee and has no share capital. The liability
of each member in the event of winding-up is limited to £10.
9 Debtors £
HMRC - Gift Aid 232
HMRC - VAT 917
Customer sale invoice 29
Total 1,178
10 Creditors: amounts falling due within one year £
Deferred income from fve year subscriptions 368
Deferred income from life subscriptions 1,173
Deferred income from over 70 subscriptions 600
Contractor costs and Volunteers travel and subsistance expenses 282
Accrual for Restoration facility costs 550
Total 2,973
11 Creditors: amounts falling due after more than one year. £
Deferred income from fve year subscriptions 672
Deferred income from life subscriptions 4,988
Deferred income from over 70 subscriptions 2,625
Total 8,285

Income Expense £ £

At 31/03/22 £

12 Movement in Funds

Restricted income funds
Heritage Lottery Fund
Equipment
Contractors
Volunteers
White Metal Reallocation
Other
Boiler cladding
Smoke Box
Timing, reversing gear
Equipment
White Metal Reallocation
Bufers, chimney, safety valve
Bufer stocks and drawings
Total Restricted income funds
Unrestricted income fund
Total Funds		 7,122
50
2,865
10,037
32,002
42,039		 5,740
0
0
8,000
3,800
17,540
21,454
38,994		 7,353
4,480
2,902
-1,904
31
0
584
3,806
1,904
1,671
20,827
31,735
52,562

13 Taxation

The Trust is exempt from corporation tax on its charitable activities and no provision is considered n

14 Trustees

No pecuniary or other benefit was received from the Trust by any Trustee in respect of period reported other than reimbursement of agreed and approved expenses wholly, exclusively and necessarily incurred for the benefit of the Trust.

Some Trustees hold positions in DML, GWSR and GWRT and could be involved in transactions between the Trust and those organisations.

An insurance policy has been initiated to protect the Trustees or any one of them against personal liability arising from their actions as Trustees of the Trust.

15 Contingent Liabilit There were no contingent liabilities at 31st March 2023 ( none at 31st March 2022)

16 Commitments

The Trust has a commitment for Cylinder cover repair of £1.010 and miscellaneous items estimated ( £3,000 estimated for contribution to a Slotting machine at 31 March 2022 )

Page I

ting in:

. The nche of the nd welding. ce with the e also needed e metal the 000 from

od' following

rm of 'crowd st had hoped n we reduced

vation progress n Railway xel Shack

ust which will

s, the 20p

age of this osts. We will neering skills. cations. cess and

The Cornishman, to

erest

Page 2

22. Page 3

Page 4

or to

take

s ities. ncluding with the policies.

d by the

y secretary at ill

Page 5

Page 6

f

023

sible for

06 Act carried he

or

ny ependent

ccounts

2)]

n should

Page 7

ar ended

2022 Total Funds £ 26,000 1,908 3 27,911

1,861 24,344 779 26,984 927 41,112 42,039

Page 8

Page 9

5,as a and Page 10

32%

nd is included

2022 Total Funds £ 19,201 3,413 3,386 0 26,000

ilding through practical he of £22,960 in

£ 1,908 1,861 47

counts available

se.

£ 4,478 631 1,904 1,168 1700 2,435 0 0 0 0 0 0 0 0 4,230 875 2,766 1,761 196 2,200 24,344

Page 11

2022 Total Funds

£ 126 13 400 134 106 779

At 3/31/2022 7 1 1 23 24 48 1 1 1 0 37 144 £ 429 1,526 0 1,955 £ 490 1,073 600 496 550 3,209 £ 560 5,761 3,150 9,471

Page 12

At 31/03/23 £

0 50 2,281 2,290 2,129 6,750 21,721 28,471

necessary.

at £200 at 31 March 2023

Page 13