## **FRIENDS OF CHaT PARKS** .
**(Reg. Charity no: 1166255 ) Minutes of the 13th Annual General Meeting**
# **21 April 2022 at 7.00 pm**
**1 Present:** 27
- **2 Apologies:**
- **3 Welcome:** Members were welcomed to the 13[th] AGM meeting by Ian
Deighton (Chair), noting that it had been 2 years since we were able to hold the meeting in person.
**4 Minutes of AGM 2021:** these were agreed as a correct record and signed by the Chair.
- **5 Matters arising:** nil
**6 Chairman’s Report:** Ian thanked everyone who has worked throughout this year. The Games area opened at Easter, but the public are not allowed into the Ticket Office. Tennis proving very popular and the nets will be kept up through the winter. Players have continued to pay.
Many usual events have not been able to happen e.g. car rally. Major events that have happened were the Music Festival and the Fireworks, which went very well. Thanks to Melvyn Eddy for his work.
Thanks also to the Family Services trainees and the people planting up the Formal gardens.
Many good comments about the Secret Garden but it has experienced some vandalism. We celebrate the 10[th] anniversary of its opening in June.
Not much has been able to be done in the Conservatory, but two new volunteers are now working in the middle section to enhance it.
The Aviary work has continued despite Covid and bird flu. Thanks to Jason for his work.
Many trials have been experienced but they have been overcome. Planned work – the children’s play area, Clarence Park Arena, the Lake – should be completed next year.
Other structures are needing improvement e.g. Ticket Office.
Tennis – new courts are proving popular. A grant from WMDC means an increase in people being able to access tennis and coaching.
## **Financial Report:-**
See separate sheets for full accounts for the year.
These show 4 accounts, which will be merged into one before transferring the account to another bank. The transfer papers have been signed. The Accounts were agreed.
HSBC are now charging £5 per month for each account and 40p per item for transactions.
No car boot sales have taken place because of Covid restrictions. Brian Else is standing down as Treasurer and he was thanked for his work over the years. Margaret Kershaw was appointed Treasurer.
Mrs Crowther has examined our accounts but is no longer able to do it. It was agreed we pay her £75 for her work.
**Website:** Jean Reeve oversees this. We have a new company - 34sp – and it was agreed we send a letter of thanks to David Florence. Facebook has 2,400 followers. Thanks were offered to Jean for her work on our behalf. **Car Boot Sales:** Linda has organised them in the past but is now stepping down from this role. Thanks were expressed to Linda for the work she has done. We have 4 licences that are paid for. **Trustees:** Miriam is standing down because of work commitments. Thanks offered to for her contributions in the past.
A new trustee was appointed – Margaret Kershaw. Brenda Ashurst is considering taking up the role.
In addition, Merewyn and Chris are due to stand down but are available for reelection. This was agreed. The Trustees are now:Ian Deighton Chris Welsh Merewyn Sayers Margaret Morgan Margaret Dodd Peter Stokes Margaret Kershaw Jean Reeve Thanks were expressed to Ian for all his work. That completed the Agenda for the AGM
* * * * * * * * *
There followed a general discussion on the work in the park.
**Penny Appeal:** the planning application is very vague and needs to be more specific. No date yet for the planning committee. Rewiring is being done in the building.
**Vandalism:** CCTV installed in Secret Garden and is running. This year we celebrate 10 years since the Secret Garden was opened and we look to have a celebration.
**Ticket Office:** new doors and windows to be installed, as well as facia boards. Electric shutters to go over windows. The Friends group will contribute to the costs.
**Lake:** needing to make it a healthier environment. The bottom end needs clearing of leaves, the water flow cannot be increased, there is not a lot of silt. The lake is not suitable for fish, needs a way of aerating it, walkway needs hard landscaping, and there is a problem with rats. These are matters of maintenance.
**Clarence Park Arena:** needs maintenance, and new vertical panels to be installed on the steps.
**Shelter:** not much left of it! It is part of the park’s heritage and needs to be restored.
**Gates near arena:** to be restored.
**Paxton Corner:** still an idea to progress and it would give access to the castle site.
**Bandstand:** it has had two redevelopments. Problem with flooding. We agreed we would support brass band concerts.
**Conservatory:** two new volunteers working in the middle section.
**Trees:** some have been chopped down and concern expressed whether new ones are being planted. We felt a plan was needed. The Queen’s Green Canopy is encouraging people to plant a tree for the Jubilee.
**Pet’s Cemetry:** A plan is needed for this area.
**Park Wardens:** doing work in the park. Their priorities seem to be tidying up the shrubs, and will help with bunkers on Golf course. We felt they needed to be more visible. Possibility of asking for a speaker for one of our meetings. **Perimeter walls:** Streetscene are responsible for their maintenance. **Bee hives:** these will be installed near Open Country area.
Community Ambassadors are around in the park.
**Book Exchange:** to be set up in the Ticket Office using the old store room. Helen Antcliffe is taking responsibility. Working on the same principle as ‘Little Library’.
The meeting then closed,
**Charity Name No (if any) Friends of CHaT Parks** 1166255
## **Receipts and payments accounts**
Period start date Period end date **To** 1/1/2021 12/31/2021
**For the period from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership Fees 888 - - 888
Donations 1,324 - - 1,324
Games Income 7,225 288 - 7,513
Sale of Flowersetc 1,250 - - 1,250
Tennis Project Grant - 28,000 - 28,000
- - - -
- - - -
- - - -
10,687 28,288 - 38,975
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 10,687 28,288 - 38,975
A3 Payments
Purchase of Plants 3,119 - - 3,119
Repairs and Naintenance 518 - - 518
Office costs 327 - - 327
Tennis Project costs - 1,900 - 1,900
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 3,964 ] 1,900 - 5,864
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 3,964 1,900 - 5,864
Net of receipts/(payments) 6,723 26,388 - 33,111
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 6,723 26,388 - 33,111
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Restricted**|
|---|---|---|---|---|
|**Categories**|**Details**||**funds**|**funds**|
|**B1 Cash funds**|Bank account
cash|**_Total cash funds_**|**to nearest £**
**28,578**
**64**
**-**
**28,642**|**to nearest £**
**26,388**
**-**
**-**
**26,388**|
||(agree balances with receipts and payments
account(s))||Agreement Error|OK|
||||**Unrestricted**|**Restricted**|
||||**funds**|**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|
|**charity’s own use**||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|
||Chris Welch||Chris|Welch|
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional)**
**When due (optional)**
Date of approval
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
On accounts for the year
Charity no
(rf any)
Set out on pages
I rewt k) the trustees C my examinalion of tha accounts of tha atx)v8
chanty {Ihe Tru) for the year eThJed
Responslbllltles and the charity trustees of the Trusl, you arè re¥x)nsil)18 for the preparation
basis of report of the accounts in accordance with the requirements of the CharitEs Acl
2011 ('the A¢r).
I reFMXt in reSt of my examination of the Trust's accoLmts carri&J out
under sectb)n 145 (rf the 2011 Act and in carying out my examination. I
have fol(Med the 4WICab Decti(S g by Ihe Charity comm1On
under secith 145(51{bl of the Act.
I have c(¥npW my examina11. I confrmi that no material matters have
come to my attenthm {
') in connection with
the examinatM)n which gives me cause to belwe that in. any material
Independent
examinerfs statom6nl
countyu wére kept in acccydance with sectron 130 of
theActc
the accounts do rM)t accord with ts &CLwntirKJ ordS
I have rK) Concer and have cixne across no other matters in connection
wlth the examinalTh to which attention sh(MJld drawn In der to enable a
proFtt underng of the accounts to be reach1.
' Please delete the words in the brackets rfthey do not apY.
Slgned:
ZL
Nam:
Relevant professlonal
quallfi¢ation(s) or body
{rf any):
Address:
JF+ 3fH
IER
October 2018