## **Annual Report and Financial Statements** **Year ending: 31[st] March 2022** **CIO: registered number: 1166244** Annual Finance Report YE March 2022 /Page : 1 ## **Ava Hunt Theatre: Report of the Trustees for the year ending 31[st] March 2022** The Trustees are pleased to present their annual report together with statement of financial accounts for the purposes of the Charities commission. ## **Purpose and activities** In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefit and fee charging. AHT’s purpose is to advance education in the arts for the public benefit primarily throughout the East Midlands and nationally by producing educational workshops, theatre performances, and training by creating: - New theatre for young people to explore areas of personal, social and health education, citizenship in the school curriculum. - Performances, workshops and training to a wide range of users with little or no access to high quality arts experiences due to either rural isolation, social deprivation, or because of being from a marginalised community/group or sector of society i.e. in relation to sexual orientation, disability, class, religion, ethnicity or gender. **1. Trustees** Adei Bundy Richard Hall Jessica Harris Philip Moss Anthony Watts OBE ## **2. Secretary’s Report** Ava Hunt reported that 2021/22 had been a good year for the company in respect of projects, workshops and recognition. The ACE funding AHT received for the project in early February 2021 was carried over to fund and support: **Destinies** a co-creation piece developed by young people with care experience, and unaccompanied asylum seekers. The project worked closely with Derbyshire County Council Virtual School Creative Mentors, Sinfonia Viva and Orchestra Live. Despite still being affected and impacted by Covid restrictions, the company was able to spend three developmental days on **Destinies** during April further integrating animation into the production style, to produce a final draft of the script by Lin Coghlan. A further two days were used in May to work with the young people develop further songs and recorded material with Sinfonia Viva. We then went into a week-long filming period in July. Annual Finance Report YE March 2022 /Page : 2 There was some last minute casting due to Covid, and that for some young people who had moved from the area. **Destinies** was originally started in October 2019, therefore for some young people circumstances changed dramatically over the Covid period. A screen of Destinies was hosted by Derby Theatre when we were invited to the Culture Cares Conference with many of the young people able to attend. AHT also delivered workshops on co-creation approaches disseminating best practice to practitioners, charities and teaching bodies. On April 6[th] 2022 Destinies won its second award, receiving Derby Mainframe Creativity for Good. This was an incredible achievement for the company. Some of the young people and foster families were in attendance at QUAD to receive the award. The confidence and contribution from young people across the project not only informed but directed the project in directions that I could not have possibly anticipated when we first started the project. The judges highly commended **Destinies** for the impact on young people’s lives. Annual Finance Report YE March 2022 /Page : 3 **Workshops –** Values and Citizenship workshops were delivered across Derbyshire to young people aged 16-18 years old at six Adult Education Centres and the Eco Centre in Wirksworth for young people with care experience. These workshops were devised and delivered by a team of four actors/freelances. Comments from young people and teaching staff from Derbyshire Adult Education Children’s Services were very positive and we are hoping that this relationship continues to develop. **Real for Me** – scripts were created from verbatim accounts of young people’s thoughts, opinions and feelings about Relationships and Sex Education which were originally developed back in 2019. **Real for Me** was filmed and is available to schools to support teachers delivering schemes of work that explore consent, and social media. The project was launched on 24[th] June 2021 which is National RSE Day. ## **3. Governance:** Ava Hunt Theatre is a Charitable Incorporated Company and registered charity. It is governed by a constitution, which was passed on March 2016. Trustees meet regularly throughout the year and due to continuing Covid restrictions meetings are held on zoom. In March 2022 we received Rafia Hussain’s resignation from the Trustees. The company and board expressed gratitude and appreciation to Rafia for her contribution to the company and wished her every success for the future. AHT will undertake to recruit new Trustees that continue to reflect the diverse work that the company undertakes. Finance Officer Pat Mee is able to attend all meetings and provide a full and accurate breakdown of project budgets, and projected cash flows etc. Pat and Ava manage day to day payments invoice payments on-line together. Annual Finance Report YE March 2022 /Page : 4 ## **Policies** The company continued to work closely with Trustees to ensure that all policies are reviewed regularly. Funded by ACE New Inspirations an EDI policy was ratified and has been operational since September 2021. The Safeguarding is currently under review. ## **Volunteers** As part of the companies continued membership of NCVO (National Council Volunteers) AHT continues to receive valuable support from volunteers. Due to the scaled down nature of the company’s work throughout 2021, this has been a reduced number. Many of the volunteers are either Undergraduates or MA students from University of Derby who are studying applied theatre and applied drama. Students value the learning opportunities to work alongside professional artists, and the company ensures that all compliances with DBS and Safeguarding training are fully met. Opportunities for volunteers to reflect on their experiences and learning on the projects is also important. ## **4. Financial Report** The ACE council grant: New Inspirations received last year (2021), was in advance with artistic work not being fully completed until November at the Culture Cares Conference. At the end of last year this created a £14,000 surplus which was carried forward. However, due to some small reserves, the year ending March 2022 will show a balance on the bank accounts of approximately: £4,695. Trustees recognise how difficult it is for the company at this time as Arts Council grant processes have changed dramatically, and two applications for funding have not generated income. Finance Officer, Pat Mee has worked closely with Ava Hunt to establish projected company costs anticipating overheads for the year ahead. A full review of these costs will be necessary to reduce expenditure to a minimum to ensure that the company does not incur bank charges or go overdrawn. The company is project funded and therefore, time will need to be spent investing in new projects, funding applications and future planning/programming. The year ahead will be challenging, but new opportunities for work and funding will be sought. The company’s reputation, the hard work of company members, freelancers, volunteers and the Trustees will all contribute to ensuring that company’s valuable work with young people is maintained and sustained through these difficult times. Annual Finance Report YE March 2022 /Page : 5 ## **Auditor and report for annual return** Peter Rimmington of HSKS Greenhalgh produced a final set of accounts representing an accurate account of the company’s finances for the year ending 31[st] March 2022. Registered Office: c/o University of Derby Theatre Limited Derby Theatre, 15 Theatre Walk, Eagle Centre, Derby, DE1 2NF. ## **Appendix:** ## **Signed accounts as prepared by Appointed Accountants** ## **Two pages** ## **Letter of Representation signed by two Trustees** Annual Finance Report YE March 2022 /Page : 6 (HARITY COMMIS510M ro4 INGL4110 AND YIAIES Reeelpts and p4ym•nts account8 CC18a FNthe period trom To 3131rJ Section A Receipts and payments u[￿tr￿d Reslncted End(rMnent Al %56 ARJ ¥,w 5vb tot•1 3T.(d6 A7 AlIn￿&CEEAThVEF IF.tQ4 .1 17.056 4￿(E￿￿&PRoh￿rno iy 23212 rcha5e4{xel*l Svb tol•1 140tof￿tsJ{p￿yM￿Jtsj 14 C&vhfwthtsytyearetwJ C••fvhmd• rh18 y•trw 417 CCXX R1 Annual Finance Report YE March 2022 /Page 7 Section 8 Stattrment of assèts and liabilities at the end of the period Uniestrid Restncted e￿£ B1 &417 e￿£ BI 0IIKrrnonetsry 3 kn¥Mlrnenl o•B•ts CLW•rtv4 B4As•ets ￿ts￿ed fjorthE B5 Ll•bWI Rick Hall Ad*1 CCXKR2#wxalSSI Annual Finance Report YE March 2022 /Page 8 Tho Tru$i00s 01 Ava Htsnl Theatre 60 University ol Der* Thoalre Lid Derby Thealrg 15 Thoairo Walk Eagle &nlr8 Dorby DE12NF HSKSQ Chartered Aecount8n18 Bull fyke Housè 33 Park Row Noltingham NGI SEE Oear Sits Thg lolkN4ing represenlalior6 are mthe on th8 ba&8 of enquiri8s of manapmenl and staff with rèlwani kntXw1èd￿ and èx￿riènc* suth as wa tonsidai nècèssary in tonn&et￿n with yotsi rawii on the ithcirity's fina￿1￿1 sia*manis lor thè yÈar &￿ed 31 Msrch 2022 Thesa •wuiri&6 havo ifi¢ludtrJ Ins￿¢￿On ol supwrting documontalion whor• aFproprialo and ar• 5ulliieni lo salisfy iyJiselwgs Ihal we can mak£ each ol Ihe lollowMg rgpr95enlalions. All i&prsg&niations arè madè to thè bèst ot eAJr kntswhi*Jè and bèbèf GENERAL 1 We ackrM)vkdge that Ihè wtrk Kwtom*d try YINJ is substÉntialty ￿s$ in st(y than an audit ￿rtOrMed In accordanc8 %•ilh Inl8rnational Standards m Auditing IUKI and thal you do not 8xpress an audit opinion. 2. Wè confirm that ￿ chanty was onli11￿ 19 oxemFlion sa¢tion 144 ¢1 Charil Act 201 I Iroffl th? requirement 10 have statements lor the fina￿￿91 ye8f endgd 31 March 2022 aw*lgd. 3. We have fullill•d our responsibilllies as Iru$iees as set Oui Il the lerrns ol yo ongagemgnl 19ller un(*r the Charilies 2011 lor Fyeparing finanu￿ slaternornls In accordan¢• with aFWabb law Uniied Kingd(Mm A¢¢(MJniing siaTrdards (UK G•rwialty Atroplèd Accouming Piaclicol, lor bsin9 sail811￿ that I￿Y giw a liw and I vi•w. 4. All Iiansaclions undortakon by Iho 14wily ha¥0 b00n pr(wly rolkd¢d arKI r￿Or(*d In the accountirbg record5. 5 All the accourning rttords and rei8led finar￿181 inlum8tion_ incajding mirnies of 811 mawernenl and trustee meelin9s and cottespmthnce wth The Charity Commission have ￿en rnade avaElabk lo you lor the purwse ofyour work. ASSETS AND LIABILITIES 6 Tr charity has satisfactory til￿ to JI assets and there are ro liens or erKumbrartrs on Iho ¢haiity'S assols. gx¢gpI lor Ihos• that aio di%Jos*l as ap￿￿blO *) Iho ￿1¢$ 10 tho finaneid $18lemÈnls. 7. All liatililiQS. wniinggth liabilili•S aThJ guwanio•s given io Ihird partw recorded or ithstlogèd as aFWicable. Wg hovo ￿ t4ans or inigniion5 Ihai may ma￿1141￿ oattying valw and wh010 re￿ant the lair vakne masurwnents ￿ classrfKath)n ol assets and lAbilit￿$ tsllecled in Iho lir)ancial sla18￿nIs. Annual Finance Report YE March 2022 /Page 9 LOANS AND ARFIANGEMENTS 9. The charity has not granted any athanr£s or ere¢*'ts to, or guarantees on behalf ot. Iruslee5 Other than Ihose di%losed in the *'nanGial 5tatetnetts. LEGAL CLAIMS 1Q. We have discbs6d IO you ￿1 clalms in conr*clion with ￿t￿atIon Ihai have t*•n. or aro expected to be, received and such matters, a5 apprcpriate, have been property accounted lor and disdosed as aPp1Kab￿ in the financial slalern8nl5. LAWS AND REGULATIONS 11. WÈ hèvÈ distlosÈd lo you all known Insta￿eS ot n0n-crxmpl1a￿e or suspecled non- complianc9 wilh laws and regulations whose effgcts Shou￿ be considered wh8n pr8pariFig th8 tinancial stalem8nts. AELATED PARTIES 12. Related party relationships transactions have bpeD appropriatety accounled lor and disclosed as ap￿icab￿ in th& financial slaternents. We have disclosed to you all rolevanl inlorrnalion cone9rning s￿h relationships and Ir8n5actions are nol awAr• ol any olhgr rnallers which Fequire discbsufe In orthr to cOm￿Y with Ihg requiremeThls of charrty law or accounting standards. SUBSEQUENT EVENTS 13. All &vonis subsèqutrni lo th8 L1ai? of th• financial stalèméni$ whi¢h roquii• adjusinwnl or di8c105ure have been prO￿rty accounted lor and di8closed as ar*icab￿. GOING CONCERN 14. We bg1ie¥9 Ihal Ihe eharlly's finartlal $1Olernnts propared on 4 golng concern basis on Ihe grounds Ihal current and lulure sources ol fundiro or support will t* more than 8d6quaiÉ lor Iht Charity's n8Éds. Wè hav& cong￿818d a ￿rIOd of Wrf81¥8 months from the dale of approval ol the tinar￿lar statements. We that no lurther disclosures relating to the charity's ability lo continue as a going concem ￿ed to me made in If* financial stat8meThl8. Gmnts and donAtlons 15. All gianls. donaiions and 011￿r incomg. thg re¢￿p1 ol which is subpct to specifi.c lgrms or condilbns. have Leen nolilied lo you. The¥e hav8 been no breaches of terms or corKlrtions In the application ol such Incotne. Your$ faiihfulty Ad81 Bundy Tfuslee Rlchard Hall Twsiee Date y-3Q-2022 Annual Finance Report YE March 2022 IPage '. 10