## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2021 **To** 31 12 2021 ## Section A Reference and administration details **Charity name** Action Academy **Other names charity is known by Registered charity number (if any)** 1166211 **Charity's principal address** 78 Shirley Avenue Southampton **Postcode SO15 5NJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robin Knight|Chairman||| ||Ian Taylor|Treasurer||| ||Dan Stride|||| ||AshleyDenham|||| ||Matthew Treviss||01/01 to 29/11|| ||KellyHampson||01/01 to 01/11|| ||Tristan Drinkwater|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Foundation Model Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Elected by trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include Major financial risks are the cancellation of the annual fundraising event additional information, where due to unforeseen circumstances and any claims arising from the event. relevant, about: • policies and procedures Cancellation insurance was taken out in 2021 to cover weather related event and other unforeseen circumstances, however Covid related adopted for the induction and cancellation insurance was no longer available in the market. training of trustees; - the charity’s organisational The trustees voted by a majority to go ahead with the event and amend structure and any wider the Terms and Conditions so that any financial loss due to a Covid network with which the charity cancellation would be borne by the ticket purchasers. works; - relationship with any related parties; - A comprehensive set of policies and procedures covering finance, health & safety, fire and safeguarding are in place. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To advance young people in life in particular but not exclusively by supporting the charitable purposes of UK Youth (registered charity no’s **Summary of the objects of the** 306066 and 1110590) and the Avon Tyrell Trust (registered charity no **charity set out in its** 800908) so as to develop their capabilities that they may grow to full **governing document** maturity as individuals and members of society. **TAR** March **2012** 2 In carrying out their role the trustees have considered the Commissions guidance on the public benefit. With the assistance of a body of volunteers, Action Academy trustees organise and run an annual family mountain biking festival at the UK Youth Activity Centre at Avon Tyrrell in Hampshire. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The event marketed as the 'Big Bike Bash' contributes directly to UK Youth through the payment of a site rental. In addition, the trustees, after consultation with Avon Tyrrell management, allocate profit from the event for specific equipment or infrastructure projects which help improve the experience of customers to the site and/or improve additional revenue streams for UK Youth. 2021 was the 14[th] year of the Big Bike Bash (the 2020 event having been cancelled due to Covid) and the 5[th] run under the auspices of the charity. 850 people attended the event in 2021 of whom approximately 40% were children. ## **Additional details of objectives and activities (Optional information)** UK Youth was our only beneficiary in 2021 through a commitment to purchase cycles for disabled children to the value of £20k. Funds will flow in 2022 once discussions with the suppliers are complete. You **may choose** to include further statements, where relevant, about: The trustees are indebted to the unpaid volunteers who help run the event. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The 2021 event was a sell out once again. That the event was run at all, and safely, during a Covid pandemic is a tribute to all involved. A site rental of £14k was paid to UK Youth and £20k committed in early 2022 for the purchase of disabled cycles. **TAR** March **2012** 4 ## **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** The reserves policy is reviewed annually. Reserves are principally a contingency against a shortfall in attendance/revenue and/or an increase in costs. Reserves were significantly increased in 2021 due to the uncertainty surrounding the Covid epidemic. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; As the sole fundraising activity, the success of the Big Bike Bash is fundamental. An annual budget of costs and ticket prices is put together to ensure a surplus. - Due to the outdoor nature of the event and the reliance on a third party (UK Youth) the trustees insure against cancellation. In the event of cancellation due to Covid the purchaser terms and conditions restrict refunds. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Robin Knight Ian Taylor **Position (eg Secretary, Chair, etc)**[Chairman ] Treasurer **Date** 08/01/22 **TAR** March **2012** 5 **Charity Name No (if any) Action Academy 1166211 Receipts and payments accounts For the period** Period start date Period end date **To from** 01/01/2021 31/12/2021 ## **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**52,136**
**14,801**
**167**
**1**
**-**
**-**
**-**
**-**
**67,105**
**-**
**-**
**-**
**67,105**
**21,720**
**15,939**
**2,726**
**9,709**
**397**
**782**
**1,274**
**-**
**-**
**52,547**
**-**
**-**
**-**
**52,547**
**14,557**
**-**
**27,784**
**42,342**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**52,136**
**14,801**
**167**
**1**
**-**
**-**
**-**
**-**
**67,105**
**-**
**-**
**-**
**67,105**
**21,720**
**15,939**
**2,726**
**9,709**
**397**
**782**
**1,274**
**-**
**-**
**52,547**
**-**
**-**
**-**
**52,547**

**14,557**|**Total funds**
**to the nearest £**
**52,136**
**14,801**
**167**
**1**
**-**
**-**
**-**
**-**
**67,105**
**-**
**-**
**-**
**67,105**
**21,720**
**15,939**
**2,726**
**9,709**
**397**
**782**
**1,274**
**-**
**-**
**52,547**
**-**
**-**
**-**
**52,547**

**14,557**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Ticket Sales|**52,136**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**52,136**||**-**| |Other Sales|**14,801**|||**14,801**||**-**| |Unrestricted Donations|**167**|||**167**||**933**| |Interest|**1**|||**1**||**3**| |Insurance Claim|**-**|||**-**||**15,747**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**67,105**|||**67,105**||**16,683**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**67,105**||**16,683**| |||||||| |Site Costs|**21,720**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**21,720**||**-**| |Event Infrastructure|**15,939**|||**15,939**||**702**| |Merchandise|**2,726**|||**2,726**||**-**| |Food & Drink|**9,709**|||**9,709**||**-**| |Overheads|**397**|||**397**||**1,100**| |BankingFees|**782**|||**782**||**726**| |Miscellaneous|**1,274**|||**1,274**||**6,225**| |Donations out|**-**|||**-**||**-**| |Ticket Refunds|**-**|||**-**||**1,275**| |**_Sub total_ **|**52,547**|||**52,547**||**10,028**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**52,547**||**10,028**| |||||||| ||**14,557**|**-**|**-**|
**14,557**||**6,655**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**27,784**|**-**||**27,784**||**-**| ||**42,342**|**-**|**-**|**42,342**||**6,655**| CCXX R1 accounts (SS) 16/03/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Paypal
Lloyds
Lloyds Reserve
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,464**
**-**
**30,861**
**-**
**10,016**
**-**
**42,342**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 16/03/2022 2 Independent examiner's report to the trustses of Action Academy Charitable Incorporated Organlsatlon {'the CIO'I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2021. Rèsponslbilltl88 and basls of report As the charity truslees of the CIO you are responsible for the preparation of the a¢¢ounls in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in resped of my examination of the CIO'S accounts Ca￿led out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity commission under section 145{5)(bl of the Act. Independent examlner's statement I have completed my examination. I confimi that no material matters have Come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respe¢t of the CIO as required by section 130 of the Act,. or 2. the a¢counls do not accord wtth those records. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Catherine Shears (Mrsl FCCA 12 The Grove Penton Grafton Andover Hants SP11 ORS 31° March 2022