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## Membury Parish Hall Annual Report 

October 2024 

Charity Number 1166182 



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## **1) Aims and Purposes** 

The purpose of our Charity known as Membury Parish Hall is; 

“To establish and run a Village Hall and to promote for the benefit of the inhabitants of the Parish of Membury without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants” 

## **2) Activities** 

The Hall is increasingly well used, with nine local groups and organisations, including the village school and a mobile Post Office, now using the Hall regularly. The Hall is also host to a Café which brings together parishioners on a weekly basis. In addition, the hall is a venue for numerous one-off events throughout the year. The hire fees generated constitute the Hall’s principal source of income which is supplemented by a legacy left to the Hall in 2002. Over the years the trustees have invested this legacy in a fund with the aim of providing a balance of capital growth and income generation, and we will continue with this objective. 

In September 2023 the Trustees decided to review how the Hall is run, in order to identify improvements and to make sure it will continue to provide the same valuable service in the years ahead. We looked in detail at how our Hall is used, and how income and costs are managed. We consulted with regular Hall users to gain their opinions, met representatives from other halls and consulted widely with others to widen our knowledge. As a result, we have reviewed and updated our key processes and policies, increased the frequency of our Trustee meetings and opened the meetings to all parishioners. Completing this review was an invaluable exercise in learning for parishioners and everyone who has an interest in how our village hall is run; as well as getting insights from outside Membury. Whilst the Trustees have ultimate responsibility for decisions taken, we now feel we can improve the quality of those decisions through wider consultation. 

The hall is also now an active member of “Devon Communities Together” an initiative launched by East Devon District Council to promote Village Halls. 

Like many other halls, we have been obliged to raise our hire charges but are mindful of the need to strike a proper balance between covering the Hall’s running costs and remaining affordable. The increase in bookings suggests we have the balance right. 

## **3) Financial review** 

Statement of assets and liabilities 

Reserves policy 

Charity Number 1166182 



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## **4) Structure, Governance and management** 

We have eleven Trustees, who contribute regularly to bimonthly meetings and to the running of the Hall. The Chair, Treasurer and Secretary manage day-to-day affairs and consult regularly with Trustees on matters of policy, process and expenditure. I would like to place on record my thanks to all the Trustees for their time and commitment to the Hall and for so generously giving their time and expertise to running and maintaining the Hall. A special thank you is required for Jon Wells who, although not a trustee, runs our booking and invoicing system so efficiently, and to Sue McClaney our outgoing Secretary. 

The Trustees are: 

David Neill - Chair Roberta Clarke - Treasurer Susan McClaney -Secretary Terence Pitt Heidi Wickens Duncan Mackinder Jennifer Beaman Susan Nicholson Paul Nicholson Ruth Foster Daniel Lazar 

Financial controls are in place for the management of day-to-day transactions as well as our deposit account. The legacy is managed by a professional fund manager according to criteria set by Trustees. These criteria are documented in our investment policy. 

We provide our hirers with clear hire conditions, including our requirements for safeguarding. 

Policies are updated regularly and, where relevant, monitored against Charity Commission guidelines. 

David Neill Chair 

October 2024 

Charity Number 1166182 



|CHARITYCOMMISSIONCharityName<br>FORENGLANDANDWALES|CHARITYCOMMISSIONCharityName<br>FORENGLANDANDWALES|CHARITYCOMMISSIONCharityName<br>FORENGLANDANDWALES|CHARITYCOMMISSIONCharityName<br>FORENGLANDANDWALES|CHARITYCOMMISSIONCharityName<br>FORENGLANDANDWALES||||Noifanyl||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||Receiptsandpayments||||accounts|||CC16a||
|||Fortheperiod<br>from|||Ponottatdae<br>01/10/2023|To||30/09/2024||||
|SectionAReceiptsandpayments||||||||||||
|||Unrestricted<br>funds|||Restrictedfunds|Endowment<br>funds||Total|funds|Lastyear||
|||to thenearest|||tothenearest£|tothenearest£||tothenearest£||to thenearest£||
|A1Receipts||||||||||||
|HireofHall&Equipment||||7.658|||||7,658||4,773|
||InvestmentIncome|||||||2,997||2,997||3,462|
|PVpanelFITincome||||372|||||372||653|
|Donations||||4,297|||||4,297||5,307|
|Sub total(GrossincomeforAR)||||12,327|||2,997||15,324||14,195|
||A2Asset and investment sales,||||||||||||
|(seetable).||||||||||||
||||||||45,009||45,009||19,935|
||Sub total||||||45,009||45,009||19,935|
|Totalreceipts|||12,327||||48,006||60,333|Pr|34,130|
|A3Payments<br>Repairs/Maintenance<br>|Utilities<br>InvestmentManagementFee<br>Professional Fees<br>CapitalImprovements||||1,859<br>3,182<br>895|||2,651||1,859<br>3,182<br>2,651<br>895||6,195<br>1,289<br>1,291<br>1,056|
||Subtotal|||5,936|||2,651||8,587||9,831|
||A4Assetandinvestment||||||||||||
|purchases,(seetable)||||||||||||
|BrewinDolphin|||||||42,147||42,147||24,746|
||Subtotal|||||||42,147||42,147||24,746|
|Totalpayments||||5,936|||44,798||50,734||34,577|
|Netofreceipts/(payments)||||6,391|||3,208||9,599||447|
|ASTransfers betweenfunds||||||||||||
|A6Cashfunds lastyearend<br>Cashfundsthisyearend||||7,838<br>14,229||||4,245<br>7,453||12,083<br>21,682||12,526<br>12,079|
|Section B Statementofassets andliabilitiesattheendoftheperiod||||||||||||
|||||||Unrestricted||Restrictedfunds||Endowment||
|Categories||Details||||funds||||funds||
|||||||tonearest£||tonearest£||tonearest£||
|B1Cashfunds||LIoydsBank|||||5,729|||||
|||BrewinDolphin|||||||||7,595|
|||VirginFinance||||s0Y|B,500|||||
||||||Totalcashfunds||14,229||||7,595|
|CCXXR1accounts(SS)||(agreebalances||withreceiptsandpaymentsaccount(s)||||oK||2greementEror||





|||Unrestricted|Unrestricted|Restrictedfunds|Endowment|
|---|---|---|---|---|---|
|||funds|||funds|
||Details|tonearest£||tonearest£|tonearest£|
|B2Othermonetaryassets||||||
|||Fund to which|asset||Current value|
|B3Investmentassets|Details<br>InvestmentfundmanagedbyBrewinDolphin|belongs||Cost(optional)|(optional)|
|B4Assetsretainedforthe|Details<br>HallBuilding|Fundtowhich<br>belongs|asset|Cost(optional)|Currentvalue<br>(optional)|
|charity'sownuse|Equip/Furnishings|||||
|||Fundtowhich||Amountdue|Whendue|
||Details|liabilityrelates||(optional)|(optional)|
|B5 Liabilities||||||
|Signedbyoneortwotrusteeson<br>behalfofallthetrustees|Signature||Print Name||Dateofapproval|
||||Roberta Clarke|||