OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-12-31-accounts

REGISTERED CHARITY NUMBER: 1166180

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2022

for

Skanda Vale Hospice CIO

Ashmole and Co. Williamston House 7 Goat Street Haverfordwest Pembrokeshire SA61 1PX

Skanda Vale Hospice CIO

Contents of the Financial Statements for the Year Ended 31 December 2022

Page
Report of the Trustees 1 to 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11 to 12
Cash Flow Statement 13
Notes to the Financial Statements 14 to 23
Detailed Statement of Financial Activities 24 to 25

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

Key Achievements in 2022

Relaunch of Day Care Service

Our Day Care Service was relaunched on January 26[th] 2022. Throughout the year we provided a range of services each week on a Wednesday at the Hospice.

We received 59 enquiries for the service

This resulted in 25 Referrals to Day Care with 18 other people being sign posted to a more appropriate service

19 patients used the service alongside 7 individual friends and family members

In total there were 203 Patient and 30 family and friend attendances We provided 186 lunches; 173 therapy sessions; 42 assisted bathing sessions and 98 Spiritual support sessions

The Remote Companion Service

The average number of patients and family members per month benefitting from the support was: 16 The average number of sessions per month was: 25

The total number of hours of telephone support was: 668

The number of different volunteers providing the support during the period: 9

The number of employed staff providing the support = 3 (this relates to medical review, assessment and nursing review)

Revised objectives of Skanda Vale Hospice

In December 2022, following a review of services to assess need, team consultation and external palliative care services consultation, the Board of Trustees revised our current objectives to:

Digitisation of Patient Care Records

In April the hospice secured grant funding from Hospice UK of £29,400 (paid at end of project) for the license, set up, training and implementation of Chai software within the hospice to digitise patient record keeping. The project has been extremely successful and is now used throughout the hospice. By Year end £22,590 had been spent on the project.

Health Inspectorate Wales (HIW) Quality check February 2022

HIW undertook a remote quality check as part of its assurance work. No areas for improvement were identified. The full report can be accessed on HIW website.

Page 1

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

Active Volunteers

The Hospice increased its number of active volunteers from 84 to 116 throughout the year. Our services are primarily led, managed and delivered by our amazing team of volunteers in conjunction with our fantastic employed staff.

Financial Overview

Income

Total Income to the hospice was £499,122 in 2022 an increase of just over 25% on 2021 figure of £396,713. A legacy of £81,992 received in March accounted for a significant element of the increase.

The primary sources of income throughout the year were the fundraising unit in Skanda Vale Monastery £137,240; Skanda Hafan combined total income £75,586 and our £41,548 from our charity shop in Newcastle Emlyn including Retail Gift Aid.

Expenditure

Total expenditure in 2022 was £270,186 an increase from £212,751 in 2021.

Purchase of Fixed Assets

In total the hospice invested £119,830 in the purchase of tangible fixed Assets.

As part of the Hospice commitment to move to operating more sustainably we commissioned a solar array towards year end in Skanda Hafan with 75% deposit paid of £20,168. We also purchase two all-electric vehicles. The new vehicles combined cost was £69,245 partially offset by being able to reclaim VAT and part exchanging two older petrol ones. We also invested £19,590 in Chai Scienap software and licence.

Reserves

Our reserves policy is to retain a minimum of free reserves to cover a rolling twelve months of running costs at whatever level of service operation the hospice is at, as well as factoring in any planned changes in service provision over that period. In our 2023 financial forecast, our expenditure forecast for the twelve month to December 2023 is £320k. A cash reserve of between £300k and £350k would be sufficient range to retain as an operational reserve for 2023. Reserves surplus to this enable the charity to invest in a range of fixed assets and improvements in service delivery.

Actual cash reserve available at year end 2022: £565,571

Page 2

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

Significant Developments since Year End

The respite care service was relaunched in February 2023 providing one 4 day 3 night session per month of respite for up to 6 inpatients.

Completion of Solar PV installation in Skanda Hafan

Decision to create a Trading Subsidiary: Skanda Vale Hospice Trading, to take over operational running of Skanda Hafan

Move to a more hybrid model of staffing blending volunteer and paid roles.

We have examined feedback and surveys following assessment of current volunteer model. It is clear that currently volunteers generally live fairly close to the hospice, are aged over 50, like to volunteer between 4 and 6 hours a week and have financial means that give them the flexibility to volunteer rather than looking for paid employment.

The cost of living crisis has significantly impacted on people’s ability to offer their time volunteering. We have also found that most volunteers are unwilling to take on positions of responsibility.

This hybrid model will involve recruitment of part time employees to lead roles to act as an anchor and take on responsibility in main operational areas of hospice. The trustees hope this will provide a stable and sustainable base from which to fulfil our current objectives – increasing duration of respite care service. We intend to use the current surplus in reserves to develop this model by the end of 2023.

Structure Governance and Management

The Board of Trustees

The Board meets quarterly and is responsible for the strategic direction and governance of the Charity. The Registered Manager is invited to update the board on Charity activity but has no voting rights.

Chair of Trustees and Responsible Individual

Brother Michael Begley is named as Responsible Individual for regulatory purposes and is responsible for the strategic development of the service.

As Chair of Trustees, he is also responsible for ensuring the Charity reaches its income generation targets, whilst overseeing fundraising and expenditure activity. He is responsible for ensuring the Charity has sufficient reserves, and balancing fixed costs against the security of its incomes.

The Chair of Trustees has responsibility for balancing the strategic direction of the Charity with financial opportunities and constraints.

Hospice Registered Manager

Brother Jakob Willi was appointed Hospice Registered Manager in October 2020. He is responsible for operational day-to-day management of the hospice service. He ensures compliance with legislation and fundamental quality standards across our regulated activities, as a palliative care service provider registered with Health Inspectorate Wales.

Page 3

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

The Senior Management Committee (SMC)

The SMC has delegated powers from the trustees to oversee all operational activities of the hospice. The team comprises the Chair of Trustees, the Hospice Registered Manager, the Head of Care Services, Head of Finance, Head of Operations and Head of People and Communications. The Committee meets every two weeks and reports to the board of trustees quarterly.

The current members of the ODC are:

Brother Michael Begley: Chair and Head of Finance Brother Jakob Willi: Registered Manager and interim Head of Operations Tina Stevens: Head of Care Delivery Mukesh Makhecha: Head of People and Communications

Partner organisations

The hospice project was established and run by the Skanda Vale monastic community, known as 'The Community of the Many Names of God' (CMNOG registered charity number 511166) between 1993 and 2016. In March 2016 a new charity was incorporated as 'Skanda Vale Hospice Charitable Incorporated Organisation' (SVH CIO) and registered in July 2016 with Health Inspectorate Wales to take over the operational running of the Hospice. We retain the same staff, the same values and the same assets, but the legal structure of the new CIO gives us a more robust foundation on which to grow and administer our service.

The charities are two separate legal entities, but we work side by side. CMNOG rents both the hospice building and Newcastle Emlyn charity shop to SVH CIO for a peppercorn rate. CMNOG also provides human resources to SVH CIO in the form of volunteers.

Skanda Vale Monastery welcomes over 90,000 pilgrims to its temples every year, from all over the UK and abroad. Pilgrims donate to support the hospice project, offering SVH CIO a wide and sustainable supporter base. We are hugely grateful to their ongoing support.

Administrative Details

Registered Charity Number: 1166180

Registered Address: Skanda Vale Hospice CIO Saron, Llandysul, Carmarthenshire, SA44 5DY

Board of Trustees (as of October 2022)

Michael Begley (Chairman) Justin Raymond Barker Saskia Kraft Elliot Muir Mukesh Makhecha Clare Fryer Annemarie Willi-Nebiker

Health Care Inspectorate Wales (HIW) Registration

Registration Number and Date: HIW/00360 Registered 27th July 2016

Responsible Person : Michael Begley

Registered Manager: Brother Jakob Willi

Accountants : Ashmole & Co.The Old School, The Quay, Carmarthen, SA31 3LN

Bankers: CAF Bank Ltd. Kings Hill, West Malling, Kent, ME19 4TA

Insurance brokers ; Endsleigh, Hadley House, Shurdington Road, Cheltenham, GL51 4UE

Solicitors : Stone King, 13 Queen Street, Bath, BA1 2HJ

Page 4

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

Risk Management

----- Start of picture text -----
Risk Mitigation
The greatest risk within Skanda Vale Review medical policies and procedures with clinical governance
Hospice is clinical malpractice due to: and nursing team.
Deficient care planning and related Review insurance cover.
documents. Staff training in advanced care planning.
Inappropriate level of care. Staff mentoring and supervision.
Missing the goal of patient-centred Evaluation and monitoring of service
approach beneficiaries’ feedback.
Dissatisfied beneficiaries, unfulfilled wishes Digitisation of key aspects of Care delivery using bespoke Chai
Vulnerability of service users. software.
Regular training on professional boundaries and protection of
vulnerable adults.
All hospice volunteers and staff attend essential training
Use of a tried and tested complaints policy and procedure
Robust Quality Assurance programs
The COVID19 pandemic presented two Following government advice, as a 'non-essential' healthcare
principle risks: service, hospice services were suspended on 17th March 2020 to
Infection of staff and patients. protect staff and patients from infection.
Financial stress due to loss of income Hospice management continued through home working.
We continued to care for our patients through a phone support
service.
An external strategic review was completed, new management
structures implemented and new efficiency measures set in
motion.
We reduced our expenses to an absolute minimum.
We were successful in winning unrestricted grant funding for core
costs.
We put bank and contract staff on the government furlough
scheme.
We renegotiated contracts with key staff.
Skanda Vale Hospice faces potential A conservative approach to income fore-cast and growth for grant
financial risks, including the need for / fund income.
having sufficient reserves, and balancing Regular evaluation of our financial budget forecasts with actual
fixed costs against the security of its balances.
incomes. Provide quarterly financial review to trustees
Reputation and operational risks including: Monitor risks within relevant teams and senior managers.
serious fraud; data protection violations; Provide training and opportunities for any issues to be considered
and serious health and safety violations. and managed.
Follow GDPR guidance on best practice.
Regular internal audits and Quality Assurance
Risk to operational stability through high Constant ongoing volunteer recruitment.
dependence on volunteers. Promote equality between paid staff and volunteer staff.
Give training opportunities to volunteers to develop their
expertise and sense of belonging.
Volunteers are equally included in team meetings, relevant to
their role and experience.
Conduct exit interviews to find out why volunteers are leaving.
Loss of key data or staff Comprehensive, accessible and secure filing systems with full
backups.
Developing a business continuation policy to ensure that all of our
key roles and responsibilities are understudied.
----- End of picture text -----

Page 5

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

. Trustees’ responsibilities in relation to the financial statements

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. The trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Objects

The objects of the CIO are for the public benefit:

1.To relieve the sickness and suffering and to promote the spiritual wellbeing of persons of all ages requiring palliative, specialist and medical care by providing and assisting in the provision of home care, hospice care and holistic therapy for both day patients and resident patients with a service primarily led, managed and delivered by people acting voluntarily; and

To:

2.1 Relieve the needs by reasons of age, ill health, disability, financial hardship or other distress of; and

2.2 Protect the health and wellbeing of the families, partners, dependents and those caring for persons requiring palliative, specialist and medical care by the provision of financial, practical and other support and counselling.

Eligibility for trusteeship

  1. Every charity trustee must be a natural person.

  2. (No individual may be appointed as a charity trustee of the CIO:

  3. (i) if he or she is under the age of 16 years; or

(ii) If he or she would automatically cease to hold office under the provisions of clause 12(1) (e) of this constitution. 5. No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the offer of charity trustee.

  1. At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees or appoint a new charity trustee.

Page 6

Skanda Vale Hospice CIO

Report of the Trustees for the Year Ended 31 December 2022

Recruitment of New Trustees

The trustees look to recruit new trustees to the board who are able to actively commit to participating in the administration of the charity and who demonstrate a keen interest in the charity’s affairs.

The trustees aim to have a broad range of skill sets and combination of life and work experience represented on the board that is relevant to the operation of the charity. Trustees are recruited through personal recommendation of any of the existing board members on an equal opportunity basis.

Number of charity trustees

  1. There should be the following charity trustees:

  2. (i) 1 Ex-Officio Trustee appointed in accordance with clause 10(1);

  3. (ii) 2 Life Trustees appointed in accordance with clause 10(2);

(iii) Not more than 4 Nominated Trustees appointed in accordance with clause 10(3); and

(iv) Not more than 6 Appointed Trustees appointed in accordance with clause 10(4). 8. There must be at least 3 charity trustees and at all times the majority of the charity trustees must be Monastic Trustees. If the number falls be- low this minimum, or does not meet these criteria, the remaining charity trustee or charity trustees may act only to call a meeting of the charity trustees or appoint a new charity trustee.

  1. The maximum number of charity trustees that can be appointed is as provided in sub-clause (a) of this clause. No trustee appointment may be made in excess of these provisions.

Ex officio Trustee

  1. The Chairman of the Monastic Community Charity for the time being shall automatically, ex-officio, subject to clause 12 of this constitution be a charity trustee, for as long as he or she holds that office (the “Ex-Officio Trustee”). 11. If unwilling to act as a charity trustee, the Ex-Officio Trustee may:

(i) Before accepting appointment as a charity trustee, give notice in writing to the trustees of his or her unwillingness to act in that capacity; or

(ii) After accepting appointment as a charity trustee, resign under the provisions contained in clause 12 (Retirement and removal of charity trustees) of this constitution.

  1. The office of Ex-Officio Trustee will then remain vacant until the individual ceases to hold office as the Chairman of the Monastic Community Charity.

Life Trustees

  1. The Monastic Community Charity may appoint 2 members of the Mo- nastic Community to be charity trustees (the “Life Trustees”).

  2. Any appointment must be made at a meeting held according to the ordinary practice of the Monastic Community Charity.

  3. Subject to clause 12 of this constitution, each appointment of a Life Trustee shall be for so long as the individual appointed remains a member of the Monastic Community.

Nominated Trustees

(a) The Monastic Community Charity may appoint up to 4 individuals to be charity trustees, all of whom must be members of the Monastic Community save that 1 may be a Lay Resident Member (the “Nominated Trustees”). (c) Subject to clause 12 of this constitution, each appointment must be for

a term of 2 years save that the appointment shall terminate earlier if the individual ceases to be either a member of the Monastic Community or a Lay Resident Member before the expiry of the term.

Page 7

SkDda Vle 11•4)ite CIO R¢pon •f tlke TrnstttS f•r the I'exT EudLYI 31 DErtml￿2Dl2 Appothted Trn%tt (al Apart fr¢Kn Ihc fiT51 charity tnknarml Ihc Tr}￿ ill rthcr chariiv lrns¢cc5 Iihc"ArviTrinir T￿￿¢t$-) he #pNbinthd.. hj.ccr i(> 12 of Ihis Cl￿￿1)1U1iQ￿, fora lerni of * )'rd¥s'. aixE (Èil By a rixol¥lion ai a wcwly cmv¢ned meeting of th¢ chaiiiv tru$ts. Ihl In sclecling itydtviduah for an￿111¢M¢￿t Tru51t<s. thc chariiv In￿￿¢S ha7r regard 10 ihc sK'ill& kwwl* errcctiic adMini￿r￿1￿￿ of Ihc Lin. Approved ¥Trd %lgned heh•lf¢bfiht of Tru%toe Mlthatl BoFkY, Ch#lrmgn

Indcpendent F.xArniner's Rel￿￿1 to the Trustcu of Ilo%pice CIO liidep¢¥4letst ex¥inincr's ropnrl to the tnts1￿$ of Sk$￿dI Vile H05Ptce CIO T rciioil t() Ihe cbriiy cAaminaiirn ofihc aruJu#¢s rjf thc C'hanly for thc vtar crKlcd 31 nLYcmbcr e&rKJn$ihllttC% ha$iF of rcpfirt A411)t Ch￿riY￿ iniXi¢¢s irc fo8M)nStblc for Ilie prcrraT#lÈM of th¢ in ac¢orrfaEKe with ihe rcquiTCmcii￿ of Ilic ChaTiITCS AGI ?JlS1 I'ihL' 2011 Act'i. IliiiiT>g ￿lI.￿raCd n>v%cSf thai Uic ac¢pimts <if ￿1C CIMTity arc S￿1 r￿q￿11Cd In be audilcd th¢ ChariltC# ilci fil l and .111. cli&tble fi)r itJilLw¢n¢l¢nl exAn)inalorL I rctx)n irb rrycct of rnv tX8iiijttaion of VOUT ¢harilV'S a￿￿u￿15 as c.arried oiii iffjdLr Srililln 145 of Ihc Clkirilies .4r.t 2Ql I l?ht "QI l Acl'l. In ¢ll￿-ing oiil niy cxRmiiMli()ti I hiil'e f<)IltXI'LxI UI DiYectioii% sijbti) hv ilk C.'harity C(Imnii%sioD un(kT Scciiwi 14515) Ibl of Ihc 2011 ALL IR{Topendt￿f exAri?iner's sttÈment %itt¢t yi?ur ¢liJTlly % gn755 ininrnc cxcccdcd Q5n.(KK) s'1)ur ¢xami¢Ky a nith>ibBF ￿r a I￿led b(xlv. I cali crtifinn Ihil l 14 111 4u:Ilifieil Ici IlllilLttttke Ihe L%.1Minal￿O iwusc l am a mcnikn of Ihc A55ociaLiOA of ChaffcrLxJ LLrtifi¢d Acc4xiiithnL% ￿'h}￿lI 1% onc i)f th¢ lisiol tHIItr. T havc coniplclo1 CXAEmination. I crnifinn thai rnallcts havc come to my al(L￿t￿Trn iii o)iin¢¢ii(vt Wlth Ihc xitt)tn#iioii giiing Inc cJv.%c lo ￿lIeve.. cniiniing Irci>rds iVCTe ri(A in Iiflhc aiaritv ¥ r£￿iled by Scdiottr l.¥J ufiFK 2011 Acl: OT Ihc occounl$ th) tyol accrtd H'iih thok rr¢fwd%" or Ihe. ICiLiiinl% (k) C(￿1p5} with Ihc aLiYiuniin8 re4￿1Th￿￿enL nf th¢ 21111 .411 (Jilitr Ihthil iITiy rc(SIIITCn￿￿1i Iliat Ihe acci)UtTrL% gii'c a Irue aA¢J fair vT¢w ivhi¢h % a tnallcrconsidcrd p3rt of an 1ndcr￿11dCfiteXa￿I1l1l5nn,. nr the ac¢iiiinl% h47Tr¢ not pr¢￿￿[ atcorLhncc ￿'1{h Ilie n￿lIndS al￿ piniiplcs of thc S￿leme￿I DI Revnimcndcd Pnuicc for occ4>UntmD afftl TCPDrtittg ¢liantio4 IIN?li¢abl¢ lo etMrtil¢s prciiariiiE Ihcir ac¢(Illlll.% tii atrnrJ2n¢¢ wiib thr Fir¥gtt¢i%l RqMiTlin¥ SioThlaTd a￿lI￿cable in Ihc L.K aiml R£piiblic i?I' Irelaiid I hi'¢ rHI eiJnL¢m% ￿l￿d hAv¢ c()tnc aLraKA othcr mallLTh ir tonncchon wilh Lhc oNarnlnAlii￿} In i%thich Attcniiryi should b¢ In Ihis ILPTrIt Iii ord¢¥ (o ￿dibl¢ a pnTrpLr ithdmiand51?g of acc￿￿￿ts 10 bc reachcian15 illiani%lf)n IIou5C P¢ml)rok¢5FilW, SA61 IPX Datc". Pagc 9

Skanda Vale Hospice CIO

Statement of Financial Activities for the Year Ended 31 December 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
5
Hospice
Other trading activities
3
Investment income
4
Other income
Total
EXPENDITURE ON
Raising funds
6
Charitable activities
7
Hospice
Skanda Hafan
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
310,308
900
142,067
16,893
6,364
476,532
60,591
206,671
-
267,262
209,270
652,555
861,825		 Restricted
funds
£
-
22,590
-
-
-
22,590
-
2,444
480
2,924
19,666
614,446
634,112		 31.12.22
Total
funds
£
310,308
23,490
142,067
16,893
6,364
499,122
60,591
209,115
480
270,186
228,936
1,267,001
1,495,937		 31.12.21
Total
funds
£
195,194
18,493
175,902
7,124
-
396,713
46,545
166,206
-
212,751
183,962
1,083,039
1,267,001

The notes form part of these financial statements

Page 10

Skanda Vale Hospice CIO

Balance Sheet 31 December 2022

Notes
FIXED ASSETS
Tangible assets
13
CURRENT ASSETS
Stocks
14
Debtors
15
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
16
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
17
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Unrestricted
funds
£
278,990
10,608
47,083
535,445
593,136
(10,301)
582,835
861,825
861,825		 Restricted
funds
£
558,396
-
45,590
30,126
75,716
-
75,716
634,112
634,112		 31.12.22
Total
funds
£
837,386
10,608
92,673
565,571
668,852
(10,301)
658,551
1,495,937
1,495,937
861,825
634,112
1,495,937		 31.12.21
Total
funds
£
757,020
13,100
76,941
428,005
518,046
(8,065)
509,981
1,267,001
1,267,001
652,555
614,446
1,267,001

The notes form part of these financial statements

continued...

Page 11

Sk•Ad• Vale CIO 11 De¢ember 2022 Tknc financi￿ Ixen T¢rAred in with lh¢ wm'i5ith 4ppli¢thk Lts (￿1n￿¢ Thc fIr￿￿1￿1 •nwmtd bv thc Batrd of Tn15￿£￿ Ind Buthoiiscd I.￿7￿ 4tyJ *ve bthalfby.. 2oL M Bcgky- Trii%lcc PaBc 12

Skanda Vale Hospice CIO

Cash Flow Statement for the Year Ended 31 December 2022

Notes
Cash flows from operating activities
Cash generated from operations
19
Net cash provided by operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Sale of tangible fixed assets
Interest received
Net cash used in investing activities
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end of
the reporting period		 31.12.22
£
243,001
243,001
(119,830)
13,875
520
(105,435)
137,566
428,005
565,571		 31.12.21
£
228,725
228,725
(22,405)
4,990
19
(17,396)
211,329
216,676
428,005

The notes form part of these financial statements

Page 13

Skanda Vale Hospice CIO

Notes to the Financial Statements for the Year Ended 31 December 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable incorporated organisation, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historic cost convention.

Income

Incoming resources to the Charity are recognised when they are received. Accrued incoming resources are recognised in the accounts when conditions for receipt have been met; entitlement, certainty and measurement.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

Costs have been allocated as far as possible between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others have been apportioned based on the estimated usage of the resource.

The policy for including items within "Other Expenditure" in the SOFA is to include all expenditure on support and governance costs of the management of the charities assets and operations and compliance with constitutional and statutory requirements. Support costs have been calculated on the following basis:

Electricity; Water; Grounds Maintenance; Building Maintenance; Insurance; Gas and Biomass 15% of total Hospice costs based on floor area of Admin block 140m2 to main hospice care block 790m2

Catering and Waste

20% of annual costs based on numbers of staff involved in support roles as overall percentage of staff and patients catered for.

Telephone and Broadband and Stationary, Postage and Office 50% of costs based on approximate usage in support roles

Volunteer expenses

10% based on estimated expenses of volunteers working in support roles

Vehicles (Including insurance, maintenance, tax, mot and fuel) 65% based on average monthly usage by staff of vehicles for support roles.

Governance costs include all audit, legal and professional fees related to the management of the charities assets and compliance with constitutional and statutory requirements.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off the cost of each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter.

Freehold property & improvements to - 2% Straight line from date grounds & buildings the asset is brought into use

continued...

Page 14

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

1. ACCOUNTING POLICIES - continued

Tangible fixed assets

Plant, machinery & - 10% Reducing balance- 20% equipmentComputer, IT & Straight line- 10% Reducing officeFurniture & fixturesMotor balance- 20% Reducing vehiclesSoftware balance- 20% Straight line

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

Pension contributions payable by the charity are charged to the Statement of Financial Activities in the period to which they relate.

Presentation currency

The reporting currency is sterling.

2. DONATIONS AND LEGACIES

Donations
Gift aid
Fundraising events
OTHER TRADING ACTIVITIES
N.C.E Shop income
Etsy & online shop
Retail gift aid income
Insurance claim
Rental income Skanda Hafen
Other income Skanda Hafen
VAT refund income		 31.12.22
£
283,188
7,723
19,397
310,308
31.12.22
£
38,121
1,527
3,427
-
57,020
2,193
39,779
142,067		 31.12.21
£
143,468
7,684
44,042
195,194
31.12.21
£
28,697
5,980
3,615
80,268
55,343
1,999
-
175,902

3. OTHER TRADING ACTIVITIES

continued...

Page 15

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

4. INVESTMENT INCOME

4. INVESTMENT INCOME
31.12.22 31.12.21
£ £
Farmhouse rental income (long term lets) 16,373 7,105
Deposit account interest 520 19
16,893 7,124
5. INCOME FROM CHARITABLE ACTIVITIES
31.12.22 31.12.21
Activity £ £
Grants Hospice 23,490 18,493
Grants received, included in the above, are as follows:
31.12.22 31.12.21
£ £
Dyfed Grand Lodge Grant - 1,000
HMRC JRS - 6,496
Rank foundation 18/19 Grant - 4,717
MCF Masonic Charitable Grant - 780
Hospice Aid UK 2021 Schwartz Taining grant - 5,500
QBE Foundation 900 -
Chia Masonic Grant 22,590 -
23,490 18,493
6. RAISING FUNDS
Raising donations and legacies
31.12.22 31.12.21
£ £
Fundraising expenditure 15,558 7,377
Fundraising stock 2,492 2,946
18,050 10,323
Other trading activities
31.12.22 31.12.21
£ £
N.C.E Shop utilities & maintenance 5,595 3,451
Etsy & online shop costs 283 722
Skanda Hafen other expenses 26,106 23,608
Skanda Hafen utilities 8,209 5,986
Depreciation 2,348 2,455
42,541 36,222
Aggregate amounts 60,591 46,545

continued...

Page 16

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

7. CHARITABLE ACTIVITIES COSTS

CHARITABLE ACTIVITIES COSTS
Hospice
Skanda Hafan		 Direct
Costs
£
177,915
480
178,395		 Support
costs (see
note 8)
£
31,200
-
31,200		 Totals
£
209,115
480
209,595

8. SUPPORT COSTS

Governance
Management
costs
£
£
Hospice
23,041
8,159		 Totals
£
31,200

9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.12.22 31.12.21
£ £
Depreciation - owned assets 31,953 34,666
Surplus on disposal of fixed assets (6,364) -

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.

11. STAFF COSTS

STAFF COSTS
31.12.22 31.12.21
£ £
Wages and salaries 55,351 45,045
Social security costs 11,311 6,318
Other pension costs 2,143 1,793
68,805 53,156

The average monthly number of employees during the year was as follows:

31.12.22 31.12.21
Clinical 4 3
Administration 1 1
5 4

No employees received emoluments in excess of £60,000.

continued...

Page 17

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

12.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
195,194
-
Charitable activities
Hospice
1,780
16,713
Other trading activities
175,902
-
Investment income
7,124
-
Total
380,000
16,713
EXPENDITURE ON
Raising funds
46,545
-
Charitable activities
Hospice
151,562
14,644
Total
198,107
14,644
NET INCOME
181,893
2,069
RECONCILIATION OF FUNDS
Total funds brought forward
470,662
612,377
TOTAL FUNDS CARRIED FORWARD
652,555
614,446
13.
TANGIBLE FIXED ASSETS
Improvements
Freehold
to
property
property
£
£
COST
At 1 January 2022
490,588
126,071
Additions
-
20,167
Disposals
-
-
At 31 December 2022
490,588
146,238
DEPRECIATION
At 1 January 2022
-
3,914
Charge for year
-
2,522
Eliminated on disposal
-
-
At 31 December 2022
-
6,436
NET BOOK VALUE
At 31 December 2022
490,588
139,802
At 31 December 2021
490,588
122,157		 Total
funds
£
195,194
18,493
175,902
7,124
396,713
46,545
166,206
212,751
183,962
1,083,039
1,267,001
Plant and
machinery
£
98,086
-
-
98,086
40,874
5,722
-
46,596
51,490
57,212

continued...

Page 18

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

13. TANGIBLE FIXED ASSETS - continued

COST
At 1 January 2022
Additions
Disposals
At 31 December 2022
DEPRECIATION
At 1 January 2022
Charge for year
Eliminated on disposal
At 31 December 2022
NET BOOK VALUE
At 31 December 2022
At 31 December 2021		 Fixtures
and
fittings
£
97,626
-
-
97,626
37,590
6,003
-
43,593
54,033
60,036		 Motor
vehicles
£
33,551
69,245
(23,133)
79,663
21,413
10,157
(15,622)
15,948
63,715
12,138		 Computer
equipment
£
118,258
30,418
-
148,676

103,369
7,549
-
110,918
37,758
14,889		 Totals
£
964,180
119,830
(23,133)
1,060,877
207,160
31,953
(15,622)
223,491
837,386
757,020

The organisation has received grant funding to assist with the purchase of its Skanda Haven property. The funding body has been provided with a legal charge over this property in accordance with the terms of the funding agreement.

14. STOCKS
31.12.22 31.12.21
£ £
Stocks 10,608 13,100
15. DEBTORS
31.12.22 31.12.21
£ £
Amounts falling due within one year:
Other debtors 88,149 51,478
Prepayments 4,524 2,463
92,673 53,941
Amounts falling due after more than one year:
Other debtors - 23,000
Aggregate amounts 92,673 76,941

continued...

Page 19

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

31.12.22 31.12.21
£ £
Other creditors 7,397 5,185
Accrued expenses 2,904 2,880
10,301 8,065

17. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS		 At 1.1.22
£
606,541
46,014
652,555
30,940
583,506
614,446
1,267,001
Incoming
resources
£
400,946
75,586
476,532
22,590
-
22,590
499,122		 Net
movement
in funds
£
170,347
38,923
209,270
20,146
(480)
19,666
228,936
Resources
expended
£
(230,599)
(36,663)
(267,262)
(2,444)
(480)
(2,924)
(270,186)		 At
31.12.22
£
776,888
84,937
861,825
51,086
583,026
634,112
1,495,937
Movement
in funds
£
170,347
38,923
209,270
20,146
(480)
19,666
228,936

continued...

Page 20

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

17. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS		 At 1.1.21
£
457,046
13,616
470,662
28,391
583,986
612,377
1,083,039		 Net
movement
in funds
£
149,495
32,398
181,893
2,549
(480)
2,069
183,962		 At
31.12.21
£
606,541
46,014
652,555
30,940
583,506
614,446
1,267,001

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS		 Incoming
resources
£
315,553
64,447
380,000
16,713
-
16,713
396,713		 Resources
Movement
expended
in funds
£
£
(166,058)
149,495
(32,049)
32,398
(198,107)
181,893
(14,164)
2,549
(480)
(480)
(14,644)
2,069
(212,751)
183,962

continued...

Page 21

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS		 At 1.1.21
£
457,046
13,616
470,662
28,391
583,986
612,377
1,083,039		 Net
movement
in funds
£
319,842
71,321
391,163
22,695
(960)
21,735
412,898		 At
31.12.22
£
776,888
84,937
861,825
51,086
583,026
634,112
1,495,937

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Skanda Hafan
Restricted funds
Hospice restricted
Skanda Hafan restricted
TOTAL FUNDS		 Incoming
resources
£
716,499
140,033
856,532
39,303
-
39,303
895,835		 Resources
Movement
expended
in funds
£
£
(396,657)
319,842
(68,712)
71,321
(465,369)
391,163
(16,608)
22,695
(960)
(960)
(17,568)
21,735
(482,937)
412,898

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2022.

continued...

Page 22

Skanda Vale Hospice CIO

Notes to the Financial Statements - continued for the Year Ended 31 December 2022

19. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the reporting period (as per the Statement of Financial
Activities)
Adjustments for:
Depreciation charges
Profit on disposal of fixed assets
Interest received
Decrease in stocks
(Increase)/decrease in debtors
Increase in creditors
Net cash provided by operations		 31.12.22
£
228,936
31,953
(6,364)
(520)
2,492
(15,732)
2,236
243,001		 31.12.21
£
183,962
34,666
-
(19)
2,946
4,269
2,901
228,725

20. ANALYSIS OF CHANGES IN NET FUNDS

At 1.1.22 Cash flow At 31.12.22
£ £ £
Net cash
Cash at bank and in hand 428,005 137,566 565,571
428,005 137,566 565,571
Total 428,005 137,566 565,571

21. GOING CONCERN

The trustees have considered the effect of the Covid 19 pandemic and believe that the Charity has sufficient resources to enable it to continue its operations over future periods.

22. FUNDS

Skanda Hafan - Designated fund

Funds have been allocated to develop accommodation at the property.

Skanda Hafan - Restricted fund

The fund was established in 2019 following the receipt of grant monies to assist with the purchase of the Skanda Haven property.

Page 23

Skanda Vale Hospice CIO

Detailed Statement of Financial Activities for the Year Ended 31 December 2022

31.12.22 31.12.21
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 283,188 143,468
Gift aid 7,723 7,684
Fundraising events 19,397 44,042
310,308 195,194
Other trading activities
N.C.E Shop income 38,121 28,697
Etsy & online shop 1,527 5,980
Retail gift aid income 3,427 3,615
Insurance claim - 80,268
Rental income Skanda Hafen 57,020 55,343
Other income Skanda Hafen 2,193 1,999
VAT refund income 39,779 -
142,067 175,902
Investment income
Farmhouse rental income (long term lets) 16,373 7,105
Deposit account interest 520 19
16,893 7,124
Charitable activities
Grants 23,490 18,493
Other income
Gain on sale of tangible fixed assets 6,364 -
Total incoming resources 499,122 396,713
EXPENDITURE
Raising donations and legacies
Fundraising expenditure 15,558 7,377
Fundraising stock 2,492 2,946
18,050 10,323
Other trading activities
N.C.E Shop utilities & maintenance 5,595 3,451
Etsy & online shop costs 283 722
Skanda Hafen other expenses 26,106 23,608
Skanda Hafen utilities 8,209 5,986
Depreciation of tangible fixed assets 2,348 2,455
42,541 36,222

This page does not form part of the statutory financial statements

Page 24

Skanda Vale Hospice CIO

Detailed Statement of Financial Activities for the Year Ended 31 December 2022

31.12.22 31.12.21
£ £
Other trading activities
Charitable activities
Wages 55,351 45,045
Social security 11,311 6,318
Pensions 2,143 1,793
Rates and water 462 1,193
Insurance 10,564 7,391
Light and heat 11,979 9,171
Telephone 2,017 4,135
Postage and stationery 886 394
Catering 2,746 599
Patient care 602 -
Housekeeping & cleaning 1,220 344
Equipment maintenance 12,477 3,340
Waste disposal 219 78
Grounds maintenance 5,310 1,339
Building maintenance 3,154 3,860
Misc fixtures & fittings 1,087 -
Service promotion 3,101 3,800
Volunteer expenses 8,020 3,668
Staff clothing 828 -
Staff training & education 5,677 14,167
Bank fees 754 481
Card fees 2,043 1,720
Vehicle insurance 864 865
Vehicle tax & maintenance 1,532 737
Vehicle fuel 805 859
Vehicle hire costs 59 -
Miscellaneous Expenditure 159 191
Professional fees 3,420 -
Depreciation of tangible fixed assets 29,605 32,211
178,395 143,699
Support costs
Management
Rates and water 4,212 5,964
Admin vehicles costs 5,945 4,570
Office admin overheads 4,893 2,921
Admin software & web costs 7,991 4,867
23,041 18,322
Governance costs
Licences, statutory & admin 823 519
Examiner costs 1,678 1,680
Accountancy fees 1,250 1,200
Governance prof & consultancy 4,408 786
8,159 4,185
Total resources expended 270,186 212,751
Net income 228,936 183,962

This page does not form part of the statutory financial statements

Page 25