## **Trustees Annual Report** 2021 to 2022 **Rumney Forum** Brachdy House 50 Brachdy Road Rumney Cardiff CF3 3BG _Charity Number 1166133_ ## **RUMNEY FORUM** ## TRUSTEES REPORT FOR THE YEAR ENDED 05 APRIL 2022 ## **OBJECTS** The objects of the CIO are to: - 3.1 Promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; - 3.2 Establish, or secure the establishment of, a Community Building and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the Objects. - 3.3 The prevention of poverty in Cardiff East by providing: Food, clothing, household items and services to individuals in need and/or charities or other organisations working to prevent or relieve poverty. - 3.4 Promote such other charitable purposes as may from time to time be determined. - 3.5 The Charity shall be non-party in politics and non-sectarian in religion. The area of benefit shall be Cardiff and the neighbourhood together defined by the Postcode CF. ## **THE YEAR: ITS OBJECTIVES AND ACHIEVEMENTS** During the year ending 5[th] April 2022 Rumney Forum continued to help households by remaining a Fareshare partner and helping to provide food to many struggling families per week. During 2021 we continued to run a food pantry to give additional support for people in an emergency situation. During Q2 of 2022 we will set up a community fridge in partnership with Hubbub and Co-op food group. We collect surplus food donations and redistribute, free of charge to those in need. We support individuals and families throughout the year with food, clothing, household items and more. We now receive referrals from various organisations such as social services, Cardiff Council, the job centre and support workers. We are also on the list of Cardiff Council recommended facilities for support. Rumney Forum’s project, Benthyg borrow don’t buy - the library of things, continued to run by utilising the grant received from the Landfill Disposals Tax Scheme. We continue to offer training and advise to other communities and organisations, to enable them to set up their own library of things. 2 | P a g e After the success of the Christmas Grotto from last year we have decided to make this a yearly feature. In addition to this we have now organised events for all major public and school holidays, including Easter, Halloween and school summer holidays. These events were attended by families and social groups within the local community and enjoyed by all. The auxiliary Café within the charity continues to be a great hit amongst the community. We continue to offer a space for all to come and relax. Meet other members of the community and encourage those that do not leave there house very often, to come and have a chat with some friendly faces. This has proven a success, especially with older members of the community making friends with each other, and feeling less lonely. We have encouraged more use of the building for local groups and community activities. We have seen an uptake in the interest of the space we have available and expect this to become more popular once the roof is repaired. Our volunteers are exceptional and continue to work tirelessly to further benefit the community and help Rumney Forum grow. We reward them with Time Credits for their dedication and hard work. Our volunteer base has grown and we have seen an increase in people coming into the building offering their services as a volunteer. The issue of leaks in the roof of the rear of the building continue to be a challenge. We have managed to secure funding for the roof to be repaired and expect the repair to take place in the summer of 2022. This will bring the building back to full use and we can focus on renovating and renewing the damaged electrics within the building. ## **FINANCIAL REVIEW** The finances for the year are still run on an Excel spreadsheet with a separate accounts sheet to manage spends against the Landfill Disposals Tax Scheme grant, roof funding and community fridge funding. The year resulted in a loss for Rumney Forum. This will balance itself out over the life of the Landfill Disposals Tax Scheme grant of 3 years. Excluding project spends Rumney forum still made as small loss, we expect this as we rely on donations for our operating costs and offer most of our services free of charge. We are seeking to source funding to cover our core costs. 3 | P a g e ## **RISK MANAGEMENT** We have public liability insurance; employers’ liability insurance and buildings and contents cover. All trustees are either level 2 or 3 qualified in food hygiene. We ask that all volunteers that take part in food related activities, to take food hygiene training. The building holds a level 4 food standards hygiene rating. We create Risk assessments of our activities. We have secured an entertainment licence for the playing of television and music within the building. We have undergone data protection training and now hold all the relevant ICO certification. We now require CRB checks for volunteers working with children and vulnerable people, all trustees have undergone a successful CRB check. ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the situation of the Charity and of the profit and loss of the Charity for that period. In preparing these accounts, the trustees are required to: - - Select suitable accounting policies and then apply them consistently. - Adjust and estimate information that is reasonable and prudent. - Prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Acts. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that the accounts comply with current statutory requirements and those of the Charity’s trust deed. This report was prepared on 4[th] February 2023 for the Trustees of Rumney Forum and signed on their behalf by: Kathryn Wakeham Treasurer 4 | P a g e ## Income Statement ## **Rumney Forum 1166133** ## **06/04/2021 to 05/04/2022** **----- Start of picture text -----**
Unrestricted Funds Restricted Funds Total Funds Notes
Revenue
Income from Charitable Activities
Foob Bank 11,679 - 11,679
Benthyg 565 - 565
Cash For Clothes 56 - 56
Easter Activities 632 - 632
Summer Activites 651 - 651
Halloween Party 305 - 305
Christmas Grotto 1,007 - 1,007
Amazon Donation 14 - 14
Misc Donations 1,368 - 1,368
Room Hire 80 - 80
Other Income 545 - 545 Virgin media refund
Grants/Funding - 7,843 7,843 Roof fund
Net Income 16,901 7,843 24,744
Cost of Goods Sold
Fare Share 7,010 - 7,010
Stock - - -
Packaging - 72 72
Cost of Goods Sold 7,010 72 7,082
Gross Profit (Loss) 9,891 7,771 17,662
Expenses
Advertising 30 - 30
Contract Labour - 10,318 10,318 Benthyg Manager/Pantry Driver
Dues and Subscriptions 950 361 1,311
Insurance 1,150 415 1,565
Legal and Professional Fees - -
Licenses and Fees 389 - 389
Health & Safety 718 - 718
Miscellaneous 140 140 Pantry Shelving
Charitble Activities 551 - 551
Office Expense 454 399 853
Postage - -
Repairs and Maintenance 408 2,137 2,546
Cleaning Supplies 281 - 281
Telephone 2,038 - 2,038
Travel 200 - 200
Council Tax 816 - 816
Utilities 4,188 1,206 5,394
Depreciation 1,750 - 1,750
Total Expenses 13,923 14,976 28,899
Net Operating Income - 4,032 - 7,205 - 11,238
Other Income
1st Floor Utility Payments 343 - 343
- - -
Total Other Income 343 - 343
Net Income (Loss) - 3,689 - 7,205 - 10,895
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