## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From **|**1st**|**April**|**2024**|**To**|**31st**|**March **|**2025**| Section A Reference and administration details ## **Charity name KEEKLE VILLAGE HALL** **Other names charity is known by** **Registered charity number (if any) 1166094** **Charity's principal address** Keekle Village Hall, Keekle Terrace, Cleator Moor, Cumbria **Postcode CA25 5RQ** ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Pamela Palmer|Chair||| ||Robert Fearon|||| ||Ivor Fee|||| ||Sheila Fleming|||| ||Anne Gate|||| ||Ida Gate|||| ||John C Jewell|||| ||Marlene Jewell|||| ||Joyce Leech|||| ||Marilyn Robinson|Treasurer||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
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**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Appointed by the first charity trustees (Constitution ref. 9.3.3) Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; ## **MAJOR RISKS CONSIDERED:** **Potential for Reduced Income** Following Covid-restrictions in the preceding years, attendances at events were down. Risk mitigated by: Introduction of more fund-raising events, e.g. Afternoon Teas, and promotion of the Hall Facilities for private hire for leisure activities /meetings / parties. - Continuation of the 50/50 Club at £1 per month subscription for 12 months. 50% of subscriptions to be given out as a monthly prize, 50% to be for the Hall funds. **Lack of grant funding available** Risk mitigated by: - trustees’ consideration of £15,000 set aside in reserves to cover future major repairs. major risks and the system Continue to research grant funding available and attend any grant-related and procedures to manage events. them. **Increasing Operational Costs:** Risk mitigated by: Capital expenditure, e.g. on improving the car park, was deferred until sufficient grant funding was secured. See also comments on income and grant funding above. Detailed receipts and payments accounts maintained and reconciled to bank statements. Available funds reported on a monthly basis to trustees. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To establish and run a village hall and to promote, for the benefit of the inhabitants of the Parish of Weddicar, Cumbria and the surrounding area, the provision of facilities for recreation, or other leisure time occupation, in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Page | 2 **Summary of the main** The trustees have had regard to the guidance issued by the Charity **activities undertaken for the** Commission on public benefit and the facilities are made available **public benefit in relation to** without distinction of sex, sexual orientation, age, disability, nationality, **these objects (include within** race or political, religious or other opinions. **this section the statutory declaration that trustees have** A Safeguarding Policy is in place. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** All the trustees are volunteers. Volunteers are responsible for organising activities, events & private hire of the Hall. You **may choose** to include further statements, where relevant, about: Volunteers organise any repairs and maintenance and maintain the financial records. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Page | 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** **Activities / Events included:** - Summer Afternoon Tea - • Strawberry Cream Tea • Twice-weekly Ju-Jitsu classes • Weekly Band Practice • Twice Weekly Yoga classes - 8 Private Hire events - • 11 monthly WI Committee Meetings • 11 monthly WI meetings • Monthly Parish Council Meetings • Monthly lunch club from Dec 24 • Weekly dance / exercise classes from Jan 25 - 4 Live Music Nights - 2 Band Concerts - Christmas Fair - Senior Citizens Christmas Party - 16 Autism Support Group meetings / Teen Club - 22 Nudge Education sessions to engage young individuals - 7 social nights - Spring Fair **Community donations totalled £2,452.** These included £1,000 from Weddicar Parish Council. **Grants received in 2024/25 totalled £3,750** towards renovation of the car park. The work was undertaken in 2024/25, also using grants received the previous year. ## **Section E Financial review** **Brief statement of the** The trustees agreed to maintain reserves at £15,000 (plus interest). This **charity’s policy on reserves** was to create a fund for any major repairs necessary, given the lack of grant funding available, and would cover any increase in operating costs if insufficient income was raised. The reserves were not drawn upon in 2024/25. **Details of any funds materially** None. **in deficit** Page | 4 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The principal source of operational funding during 2024/25 was from fundraising events and hire of the Hall. Fundraising events raised £5,991 (Previous year: £7,195). Hire of the Hall raised £8,058 (Previous year: £4,882) - Operational expenditure totalled £8,189 (previous year £6,477) and was entirely in support of the charity’s objectives to provide an indoor community venue for recreational purposes. Costs increased due to increased use of the hall. - Capital costs of £42,535 related to undertaking renovation of the car park; work to prevent the cellar flooding, installation of new gates and external doors to the cellar and yard; and purchase of a fridge and dehumidifier. - As at 31[st] March 2025, available funds stood at £10,495 plus £18,390 in the reserves account. There were no remaining restricted grants. ## **Section F Other optional information** ## **Section G Declaration** ## **Approved by the trustees at the Annual General Meeting 24 June 2025.** Page | 5 1166094 KEElfLE VILLAGE TrL4LL. FINAL AccouKrs Receipts and payments accounts CC16a For the pèriod from en To 01104r2024 3110312025 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds nDar•Bt £ Total funds Last year loll* rwre5t£ tothH nHarost£ tr* ￿ ￿r•st £ A1 Re￿1 rtrfiations. Fundra51 Interest cies and rants Events I ￿re 1452 1£049 3.778 230 698 1,045 Sub total(Gross incom8 forAR) A2 Assèt and investmènt sales. $09 table 16,501 4,476 20,977 33,308 Sub total 16.501 4A76 20.977 33.308 A3Pa ents Cost of fundraisiw 8verrts l Fees Prerrises Exr*nditure Printing. poslago. Station￿ & suFpli&s Insurance Capital Total ments 4.219 4,219 1.220 1.161 1,137 1.185 X*.785 21.75) 41535 Sub total 28.973 21.750 711 A4 Asset and investment purchases. {see table) Purchase of fixed assets 354 Sth total 354 29,327 21,750 51,077 6.711 Net of re¢eipts/{payments} A5 Transf8r5 between lunds A6 Cash funds last year end Cash funds this year eMI 12.827 15.000 8,322 17,274 15.000 30.101 26,597 31,929 10A95 18.390 28.885 58.526 Note.. Re$trictsd funds @ 3113125 is thè reseryes acco￿)1 balance. The 50150 Prize Fund of £459 Set aside at 3113124 has b8en added back to giv¥ £8,322 cash fvnds la8tyear end brtjught fornTard to 2024125. Dtsnation5 ilKI￿ t1.000 from Wethjlcar Parish Coun¢ll towards bn8urantte. Restrictsd receipts i￿luded a grant of£3.750 frtsrn Hadfield TrusL Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment fun(Is to MaTeS1 £ Cat8gtsr5•S Details B1 Cash 10.986 501SJ the Furnl sd ashye K•Jsic W tKkets refwthd fnxn petty S￿h Totalcash funds 10,495 18.390 unr￿tricted funds Restricted funds Endowment funds Details to ￿are$l £ r•)t Val Details B3 Investment assets Details (*1 B4 Assets retained for the charity's own use %￿cha5￿j C* 2017 Lk¥estrKtwJ 452 9) + 2 2￿21 9 T8trkn * 2 Tth Tri*s hkyrf 2)21 Ftw kn24 Lh)r8siffjct•J 118 unwJ￿￿r ￿ 24 Sirf¢led Ylhen l+JOlonall Details s￿50 FLrKJ19 nKwrtl*l Il•l*lity relaips Iti¢ted B5 Uabllltles Prepared." 191(M125 APPROVED BY THE TRUSTEES ATTHEIR ANNUAL GENERAL MEETING 24 JUNE 2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of KEEKLE VILLAGE HALL On accounts for the year ended 31 MARCH 2025 Charity no Ilf any) 1166094 Set out on pages io Ir.rAude the p89e numbers ol additi￿al sh I report to the trustees on my examination of the ac(xunts of thè above charity (tthe Trusf) for the year ended 3110312025. Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the aC￿UnIS in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Car￿ng out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disdosed below ') in connection with the examination which gives me cause to believe that in, any material respecL accounting records were not kept in aC￿rdan￿ wth section 130 of the Act or the ac£ounts do not accord with the accounting re￿rdS Independent examinerfs statement I have no cDncems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the a(fA)unts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: r)mr Relevant professional qualification(s) or body (rf any): Address: Pfrnfvj CuM6&4 CA¥i4- l DL. IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of 0)n￿M (see CC32. Independent examination of charity accounts: directions arKI guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018