||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||Day
**1st**|Month
**April**|Year
**2023**||Day
**31st**|Month
**March **|Year
**2024**| Section A Reference and administration details ## **Charity name KEEKLE VILLAGE HALL** **Other names charity is known by Registered charity number (if any) 1166094** **Charity's principal address** Keekle Village Hall, Keekle Terrace, Cleator Moor, Cumbria **Postcode CA25 5RQ** ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Pamela Palmer|Chair||| ||Robert Fearon|||| ||Ivor Fee|||| ||Sheila Fleming|||| ||Anne Gate|||| ||Ida Gate|||| ||John C Jewell|||| ||Marlene Jewell|||| ||Joyce Leech|||| ||Marilyn Robinson|Treasurer||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed by the first charity trustees (Constitution ref. 9.3.3) Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **MAJOR RISKS CONSIDERED:** **Potential for Reduced Income** Following Covid-restrictions in the preceding years, attendances at events were down. Risk mitigated by: Introduction of more fund-raising events, e.g. Afternoon Teas, and promotion of the Hall Facilities for private hire for meetings / parties. Introduction of the 50/50 Club at £1 per month subscription for 12 months. 50% of subscriptions to be given out as a monthly prize, 50% to be for the Hall funds. **Lack of grant funding available** Risk mitigated by: - £15,000 set aside in reserves to cover future major repairs. Continue to research grant funding available and attend any grant-related events. ## **Increasing Operational Costs:** Risk mitigated by: Further capital expenditure, e.g. on improving the car park, was deferred until sufficient grant funding was secured. See also comments on income and grant funding above. Detailed receipts and payments accounts maintained and reconciled to bank statements. Available funds reported on a monthly basis to trustees. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To establish and run a village hall and to promote, for the benefit of the inhabitants of the Parish of Weddicar, Cumbria and the surrounding area, the provision of facilities for recreation, or other leisure time occupation, in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Page | 2 **Summary of the main** The trustees have had regard to the guidance issued by the Charity **activities undertaken for the** Commission on public benefit and the facilities are made available **public benefit in relation to** without distinction of sex, sexual orientation, age, disability, nationality, **these objects (include within** race or political, religious or other opinions. **this section the statutory declaration that trustees have** A Safeguarding Policy is in place. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** All the trustees are volunteers. Volunteers are responsible for organising activities, events & private hire of the Hall. You **may choose** to include further statements, where relevant, about: Volunteers organise any repairs and maintenance, carry out regular cleaning of the Hall and maintain the financial records. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Page | 3 ## Section D Achievements and performance **Summary of the main Activities / Events included:achievements of the charity during the year** - Easter Fair - • Coronation Afternoon Tea • Treasure Hunt & supper • Strawberry Cream Tea - • 2 Afternoon Teas • Twice-weekly Ju-Jitsu classes • Weekly Band Practice • Weekly Line Dancing classes • Weekly Yoga classes • 12 Private Hire events • 11 monthly WI Committee Meetings - • 11 monthly WI meetings • Monthly Parish Council Meetings - • 2 Live Music Nights • 2 Band Concerts • Christmas Fair • Senior Citizens Christmas Party - • 16 Autism Support Group meetings / Teen Club - • 19 Nudge Education sessions to engage young individuals • 7 social nights • Spring Fair - **Community donations totalled £2,185.** These included £1,000 from Weddicar Parish Council. **Grants received totalled £18,000** towards renovation of the car park in 2024/25. [A further £3,750 was awarded but not yet received] ## **Section E Financial review** |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**|The trustees agreed to maintain reserves at £15,000 (plus interest). This
was to create a fund for any major repairs necessary, given the lack of
grant funding available, and would cover any increase in operating costs
if insufficient income was raised.
The reserves were not drawn upon in 2023/24.| |---|---| ||None.| Page | 4 ## **Further financial review details (Optional information)** The principal source of operational funding during 2023/24 was from You **may choose** to include fundraising events and hire of the Hall. additional information, where relevant about: Fundraising events raised £7,195 (Previous year: £6,875). - the charity’s principal sources of funds (including Hire of the Hall raised £4,882 (Previous year: £3,245) any fundraising); - Operational expenditure totalled £6,477 (previous year £8,399) and was entirely in support of the charity’s objectives to provide an indoor community venue for recreational purposes. Costs were reduced due to a reduction in energy costs. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any Capital costs related to £234 planning fees prior to undertakimg ethical investment policy renovation of the car park in 2024/25. adopted. As at 31[st] March 2024, available funds stood at £7,862 plus £24,663 in the reserves account and £18,000 in grants earmarked for the car park renovation. ## **Section F Other optional information** ## **Section G Declaration** ## **Approved by the trustees at the Annual General Meeting on 20[th] May 2024.** Page | 5 Receipts and payments accounts CC16a Forthe wb)d 311D3f1024 Section A Receipts and payments RÈ5tricted End0￿r￿ent Al Receitts 19Jl49 20.1 12ThT FLNitr￿s￿9EYetttsiH￿H 10,121 Sub totsl{GrosstixyJne fr AR) 13.174 .134 11.728 lseelablek Sub tolal 11174 ZL134 11.728 T￿lP 1199 4195 1.161 1.117 1.161 1.137 39S 1.134 surd 472 Sub trjt 6J11 S111 ls¢*iablel Sub tolal 711 6.711 4597 &3 15.0Th) 1a530 31J Section B Statement of assets and liabilities at the end of the period Unrp5tricted Restricted ÈndowEnent fvk)ds ategoTje5 so 124 fuods fvnd5 c•*t{*JP￿I charttys own use 9T*S+ 2 Y** Yrcws ￿trI￿27 B5 Lfabiltti•s Independent examinerfs report to the trustees of Keekle Village Hall Charitable Incorporated Organisation I report to the trustees on my examination of the accounts of the Keekle Village Hall Charitable Incorporated Organisation (the CIO) for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charitses Act 2011 ('the Act,). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the 2011 Act and in carrying out my examinabon I have followed all the applicable Directions given by the Charity Commission under secb.on 145(5)(b) of the Act Independent examinerfs statement I have completed my examinab"on. I confimi that no material matters have come to my attention in connection with the examinab.on giving me cause to believe that in any material respect.. 1. accounb.ng records were not kept in respect of the CIO as required by section 130 of the Act", or 2. the accounts do not accord with Ihose records. I have no concems and have come across no other matters in connection the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: c14ErfO￿ll Name.. &￿V￿)Ill* EviKii Relevant professional qualification or membership of professional bodies (if any)= Address". r4 qARI tNA)rl 3P Date.. Receipts and payments accounts CC16a Forthe wb)d 311D3f1024 Section A Receipts and payments RÈ5tricted End0￿r￿ent Al Receitts 19Jl49 20.1 12ThT FLNitr￿s￿9EYetttsiH￿H 10,121 Sub totsl{GrosstixyJne fr AR) 13.174 .134 11.728 lseelablek Sub tolal 11174 ZL134 11.728 T￿lP 1199 4195 1.161 1.117 1.161 1.137 39S 1.134 surd 472 Sub trjt 6J11 S111 ls¢*iablel Sub tolal 711 6.711 4597 &3 15.0Th) 1a530 31J Section B Statement of assets and liabilities at the end of the period Unrp5tricted Restricted ÈndowEnent fvk)ds ategoTje5 so 124 fuods fvnd5 c•*t{*JP￿I charttys own use 9T*S+ 2 Y** Yrcws ￿trI￿27 B5 Lfabiltti•s Independent examinerfs report to the trustees of Keekle Village Hall Charitable Incorporated Organisation I report to the trustees on my examination of the accounts of the Keekle Village Hall Charitable Incorporated Organisation (the CIO) for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charitses Act 2011 ('the Act,). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the 2011 Act and in carrying out my examinabon I have followed all the applicable Directions given by the Charity Commission under secb.on 145(5)(b) of the Act Independent examinerfs statement I have completed my examinab"on. I confimi that no material matters have come to my attention in connection with the examinab.on giving me cause to believe that in any material respect.. 1. accounb.ng records were not kept in respect of the CIO as required by section 130 of the Act", or 2. the accounts do not accord with Ihose records. I have no concems and have come across no other matters in connection the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: c14ErfO￿ll Name.. &￿V￿)Ill* EviKii Relevant professional qualification or membership of professional bodies (if any)= Address". r4 qARI tNA)rl 3P Date..