||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||Day
**1st**|Month
**April**|Year
**2022**||Day
**31st**|Month
**March **|Year
**2023**| Section A Reference and administration details ## **Charity name KEEKLE VILLAGE HALL** **Other names charity is known by Registered charity number (if any) 1166094** **Charity's principal address** Keekle Village Hall, Keekle Terrace, Cleator Moor, Cumbria **Postcode CA25 5RQ** ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Pamela Palmer|Chair||| ||Robert Fearon|||| ||Ivor Fee|||| ||Sheila Fleming|||| ||Anne Gate|||| ||Ida Gate|||| ||John C Jewell|||| ||Marlene Jewell|||| ||Joyce Leech|||| ||Marilyn Robinson|Treasurer||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Appointed by the first charity trustees (Constitution ref. 9.3.3) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **MAJOR RISKS CONSIDERED:** ## **Potential for Reduced Income** Following Covid-restrictions in the previous year, attendances at events were down. Risk mitigated by: Introduction of more fund-raising events, e.g. Afternoon Teas, and promotion of the Hall Facilities for private hire for meetings / parties. Introduction in January of the 50/50 Club at £1 per month subscription for 12 months. 50% of subscriptions to be given out as a monthly prize, 50% to be for the Hall funds. **Lack of grant funding available** Risk mitigated by: - Agreement to set a further £10,000 aside in reserves to cover future major repairs. - Continue to research grant funding available and attend any grant-related events. ## **Increasing Operational Costs:** ## Risk mitigated by: Further capital expenditure, e.g. on improving the car park, was deferred. See also comments on income and grant funding above. Detailed receipts and payments accounts maintained and reconciled to bank statements. Available funds reported on a monthly basis to trustees. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To establish and run a village hall and to promote, for the benefit of the inhabitants of the Parish of Weddicar, Cumbria and the surrounding area, the provision of facilities for recreation, or other leisure time occupation, in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Page | 2 **Summary of the main** The trustees have had regard to the guidance issued by the Charity **activities undertaken for the** Commission on public benefit and the facilities are made available **public benefit in relation to** without distinction of sex, sexual orientation, age, disability, nationality, **these objects (include within** race or political, religious or other opinions. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** All the trustees are volunteers. Volunteers are responsible for organising activities, events & private hire of the Hall. You **may choose** to include further statements, where relevant, about: Volunteers organise any repairs and maintenance, carry out regular cleaning of the Hall and maintain the financial records. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Page | 3 ## Section D Achievements and performance **Summary of the main Activities / Events included:achievements of the charity : during the year** - Easter Fair - • Jubilee Afternoon Tea • Treasure Hunt & supper • Strawberry Cream Tea - 2 Afternoon Teas - • 4 Exercise Classes - 30 Line Dancing Classes - 20 Private Hire events - Weekly Band Practice - • 11 monthly WI Committee Meetings - 11 monthly WI meetings - Monthly Parish Council Meetings - 3 Live Music Nights - Christmas Band Concert - Christmas Fair - Senior Citizens Christmas Party - 9 Autism Support Group meetings / Teen Club - 4 Dominoes, Pie & Peas social nights **Community donations totalled £1,379.** These included £800 from Weddicar Parish Council; £89 from Give as You Live / Amazon Smile cashback schemes and £490 from private individuals. ## **Section E Financial review** **Brief statement of the** The trustees agreed to transfer a further £10,000 to increase reserves to **charity’s policy on reserves** £15,000 (plus interest). This was to create a fund for any major repairs necessary, given the lack of grant funding available, and would cover any increase in operating costs if insufficient income was raised. The reserves were not drawn upon in 2022/23. **Details of any funds materially** None. **in deficit** Page | 4 **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The principal source of operational funding during 2022/23 was from fundraising events and hire of the Hall. Fundraising events raised £6,875 (Previous year: £3,184). Hire of the Hall raised £3,245 (Previous year: £1,787) - Operational expenditure totalled £8,399 (previous year £6,197) and was entirely in support of the charity’s objectives to provide an indoor community venue for recreational purposes. Capital costs of outside landscaping and installation of safety rails by the rear fire exit totalled £473. As at 31[st] March 2023, available funds stood at £16,399 plus £15,529 in the reserves account. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above at the Annual General Meeting on 7[th] June 2023.** Page | 5 KeeKLE WLLAGE IIALL.FIIIAL Accouiirs Receipts and payments accounts CC16a Forth? period Section A Receipts and payments funts Tolal funds Lasty8•r A1 R•c•i 10.110 10.12 4971 14 Ir1e￿* Sub tot#l(Grw for AR) 10mO 11.r 1s88 tabl81. Sub total 10,610 1,728 25A73 Total P Cost offvnd￿￿ e¥￿ts Premtses Expenditu 119B 199 19$ 4199 1J10 Insutaryce 1.134 nd￿￿￿1*baThb r Sub totsl 38N22 Purchase of fixe¢l assets Sub total 995 Net of receipts/(payments) 3,011 10,(KJ) 317 10.000 $212 21.12 A6 Cash fvn(ts last yw•nd Cash fvftds thisyearend 49.722 10 31 24600 Section B Statement of assets and liabilities at the end of the period fvntts fund$ B1 Cash thnds Total cash 1Q399 ISM9 i) funds tonpare5t£ Details Fund towh ¢wrentvaluo Oetails CwMntv•l Dotails B4 Assets retalned forthe harity's own u8e 9TaW +2TthTrc*s h*N2D21 IM7 ndu• Details 85 Liabilities APPROVED BY THE TRUSTEES AT THEIR ANNUAL GENERAL MEETING ON 7th JUNE 2023 Independent examiner's report to the trustees of Keekle Vwllage Hall Charitable Incorporated Organisation I report to the trustees on my examination of the ac￿Unts of the Keekle Village Hall Charttable Incorporated Organisation (the CIO) for the year ended 31 March 2023. Responsibilities and basis of report As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act Independent examinerfs statement I have completed my examination. I confirm that no material matters have Come to my attention in connection with the examination gÉving me cause to belteve that in any material respect: 1. accounting records were not kept in respect of the CIO as required by section 130 of the A¢t", or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examinat'on to which attention should be drawn in thFS report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Relevant professional qualification or membership of professional bodies {if any).. Addrv6S:. Date: