2022-08-31-accounts - North Mymms Youth Project

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Trustees' Annual Report for the period

Period start date Period end date 01 09 2021 31 08 2022

From

Section A Reference and administration details

Charity name North Mymms Youth Project Other names charity is known by Registered charity number (if any) 1166086 Charity's principal address White Lodge, Great North Road North Mymms, Hatfield Herts Postcode AL9 6DA

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Iain Simpson Chair
2 Anne Broe
3 Mark Johnston
4 Andrew Moore 1/9/21 – 7/2/22
5 Dan Parry 1/9/21 – 7/2/22
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointed by trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

Summary of the objects of the charity set out in its governing document

To advance in life and help young people aged 9 and above living in Welham Green, Brookmans Park, North Mymms and surrounding areas

(A) The provision of recreational and leisure time activities provided in the interest of social welfare designed to improve the conditions of life
(B) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The charity has run a weekly program of meetings, along with numerous additional activities across a wide range of pursuits including day trips, overnight residentials and a week long summer camp

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

To maintain reserves of at least one term’s worth of expenses so that in the event of an unexpected break in the project’s activities, the charity can fully refund any advance payments from members and settle any other existing commitments for planned activities

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

March 2012

TAR

North Mymms Youth Project Summary of Receipts and Payments for the period ended 31 August 2022

Receipts
Regular activities
Subscriptions and weekly meeting fees
27,629
Activities (less refunds paid)
18,281
Tuck shop sales
3,822
Summer camp fees (less refunds paid)
24,125
73,857
Fund Raising
Christmas Fayre
0
Equipment hire
2,787
Other fund raising events
9,236
12,023
Donations (incl Gift Aid)
4,833
Grants received in the period
8,034
Proceeds from sale of old van and tail lift from new van
1,250
Total receipts for the period
99,997
Payments
Regular activities
Meeting expenses
21,781
Cost of activities
14,947
Tuck shop costs
3,892
Club insurance (excluding van)
1,416
Summer camp costs
26,519
68,555
Purchase of equipment
14,927
Purchase of van
0
Other costs
Van - running / maintenance
2,003
Van - insurance (for 2 vans in 2021)
1,429
Administration
4,921
Fund raising expenses
2,060
COVID community support project
0
Sundry
358
10,771
Total payments for the period
94,253
Net (payments) / receipts for the period
5,744
Surplus brought forward
7,350
Surplus carried forward
13,094
Unrestricted cash at bank / in hand
13,094
Restricted funds - new equipment and training costs
0
Restricted funds - insurance costs
0
13,094
Year to 31 August 2022

5,672
4,331
950
12,821
23,775
0
3,436
292
3,728
2,061
12,434
0
41,997
3,949
6,002
772
1,213
13,115
25,051
5,801
13,304
1,856
1,943
3,145
190
64
505
7,703
51,858
(9,861)
17,210
7,350
6,298
1,052
1,500
7,350
Year to 31 August 2021

North Mymms Youth Project Additional notes for the period ended 31 August 2022

Grants received

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UK Youth Fund (from Julia and Hans Rausing £1,610 COVID resilience grant - to cover expenditure
Trust) 1 Aug 2021 - 31 Jan 2022
Herts County Council £1,020 Towards replacement camping equipment
Welwyn Hatfield Community Fund £3,804 Towards Portable LED floodlights
Herts Community High Sheriff Award £1,000 No restrictions - used towards general running
costs
North Mymms Parish Council £600 Towards Portable LED floodlights
TOTAL £8,034
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Key assets retained for charity's own use:

Van - Vauxhall Movano	Slush machine
Tents	Tables and benches
Marquee	Football goals
Event shelter and gazebos	Air hockey table
Table tennis tables	Pool table
Water slide	Walkie Talkies
Storage boxes	Battery powered lights
Water heater	Portable LED floodlights
Spare camping equipement such as mats, sleeping bags,	Cooking equipment including gas stoves
walking boots	and gas BBQ

Signed by two trustees on behalf of all the trustees:

Signature Print name Date

Independent examiner’s report to the trustees of North Mymms Youth Project

I report to the trustees on my examination of the accounts of the North Mymms Youth Project (the “Youth Project”) for the 12 months ended 31 August 2022.

Responsibilities and basis of report

As the charity trustees of the Youth Project you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Youth Project’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Youth Project as required by section
130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………………………………………………………………….

Name: Robert H Ward

Address: 67 Calder Avenue, Brookmans Park, Hatfield, Herts, AL9 7AJ

Date: 26 June 2023

North Mymms Youth Project Summary of Receipts and Payments for the period ended 31 August 2022

North Mymms Youth Project Additional notes for the period ended 31 August 2022

Grants received

Key assets retained for charity's own use:

Van - Vauxhall Movano	Slush machine
Tents	Tables and benches
Marquee	Football goals
Event shelter and gazebos	Air hockey table
Table tennis tables	Pool table
Water slide	Walkie Talkies
Storage boxes	Battery powered lights
Water heater	Portable LED floodlights
Spare camping equipement such as mats, sleeping bags,	Cooking equipment including gas stoves
walking boots	and gas BBQ

Signed by two trustees on behalf of all the trustees:

Signature Print name Date

Independent examiner’s report to the trustees of North Mymms Youth Project

I report to the trustees on my examination of the accounts of the North Mymms Youth Project (the “Youth Project”) for the 12 months ended 31 August 2022.

Responsibilities and basis of report

As the charity trustees of the Youth Project you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Youth Project as required by section
130 of the Act; or
the accounts do not accord with those records.

Signed: …………………………………………………………………………………………….

Name: Robert H Ward

Address: 67 Calder Avenue, Brookmans Park, Hatfield, Herts, AL9 7AJ

Date: 26 June 2023