## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2020 31 08 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** North Mymms Youth Project **Other names charity is known by Registered charity number (if any)** 1166086 **Charity's principal address** White Lodge, Great North Road North Mymms, Hatfield Herts **Postcode AL9 6DA**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Gary Kettel 1/9/20 – 11/4/21
2 Iain Simpson Chair
3 Robert Dreblow 1/9/20 – 11/7/21
4 Andrew Moore
5 Dan Parry
6 Anne Broe 11/7/21 – 30/9/21
7 Mark Johnston 11/7/21 – 30/9/21
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointed by trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
## **Summary of the objects of the charity set out in its governing document**
To advance in life and help young people aged 9 and above living in Welham Green, Brookmans Park, North Mymms and surrounding areas
- (A) The provision of recreational and leisure time activities provided in the interest of social welfare designed to improve the conditions of life
- (B) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The charity has run a weekly program of meetings, along with numerous additional activities across a wide range of pursuits including day trips, overnight residentials and a week long summer camp
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
To maintain reserves of at least one term’s worth of expenses so that in the event of an unexpected break in the project’s activities, the charity can fully refund any advance payments from members and settle any other existing commitments for planned activities
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
6
## **North Mymms Youth Project**
## **Summary of Receipts and Payments for the period ended 31 August 2021**
|**Receipts**
**Regular activities**
Subscriptions and weekly meeting fees
**5,672**
Activities (less refunds paid)
**4,331**
Tuck shop sales
**950**
Summer camp fees (less refunds paid)
**12,821**
**23,775**
**Fund Raising**
Christmas Fayre
**0**
Equipment hire
**3,436**
Other fund raising events
**292**
**3,728**
**Donations (incl Gift Aid)**
**2,061**
**COVID community support project**
**-**
**Grants received in the period**
**12,434**
**Total receipts for the period**
**41,997**
**Payments**
**Regular activities**
Rent of premises
**300**
Meeting expenses
**3,649**
Cost of activities
**6,002**
Tuck shop costs
**772**
Club Insurance (excluding van)
**1,213**
Summer camp costs
**13,115**
**25,051**
**Fees paid for postponed activities**
**0**
**Purchase of equipment**
**5,801**
**Purchase of van**
**13,304**
**Other costs**
Van - running / maintenance
**1,856**
Van - insurance (for 2 vans in 2021)
**1,943**
Administration
**3,145**
Fund raising expenses
**190**
COVID community support project
**64**
Sundry
**505**
**7,703**
**Total payments for the period**
**51,858**
**Net (payments) / receipts for the period**
**(9,861)**
**Surplus brought forward**
**17,210**
**Surplus carried forward**
**7,350**
**Unrestricted cash at bank / in hand**
**6,298**
**Restricted funds - new equipment and training costs**
**1,052**
**Restricted funds - summer camp fees**
**0**
**Restricted funds - towards replacement van (fund raising)**
**0**
**Restricted funds - towards replacement van (grant)**
**0**
**Restricted funds - insurance costs**
**1,500**
**7,350**
**Year to 31 August 2021**|10,234
4,427
1,340
10,300
26,301
5,326
1,217
1,488
8,031
8,460
2,898
5,650
51,340
3,379
5,563
10,289
951
1,209
12,648
34,039
5,767
3,242
0
801
859
4,154
1,106
3,344
3,006
13,270
56,318
(4,978)
22,188
17,210
10,710
0
500
2,000
3,000
1,000
17,210
Year to 31 August 2020|
|---|---|
**North Mymms Youth Project Additional notes for the period ended 31 August 2021**
## **Grants received**
|**Hertforshire Community Foundation**|**£5,000**|**Towards a replacement van**|
|---|---|---|
|**North Mymms Parish Council**|**£700**|**Towards mess tent**|
|**Welwyn Hatfield Borough Council -**
**Community Grant**|**£1,400**|**Replacement camping equipment**|
|**Youth COVID Support Fund**|**£1,848**|**Towards fixed costs**|
|**North Mymms Recreational and**
**Charitable Trust**|**£1,500**|**Towards insurance costs**|
|**Welwyn Hatfield Borough Council**|**£1,486**|**Various including equipment, training**
**and DBS check fees**|
|**Arnold Clark Community Fund**|**£500**|**No restrictions**|
## **Key assets retained for charity's own use:**
|**Van - Mercedes Sprinter**|**Slush machine**|
|---|---|
|**Van - Vauxhall Movano**|**Tables and benches**|
|**Tents**|**Football goals**|
|**Marquee**|**Event shelter and gazebos**|
|**Table tennis tables**|**Air hockey table**|
|**Water slide**|**Walkie Talkies**|
|**Storage boxes**|**Pool table**|
|**Spare camping equipement such as mats, sleeping bags,**|**Cooking equipment including gas stoves**|
|**walking boots**|**and gas BBQ**|
## **Signed by two trustees on behalf of all the trustees:**
**Signature Print name Date**
## **Independent examiner’s report to the trustees of North Mymms Youth Project**
I report to the trustees on my examination of the accounts of the North Mymms Youth Project (the “Youth Project”) for the 12 months ended 31 August 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Youth Project you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Youth Project’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Youth Project as required by section 130 of the Act; or
- the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………………………………………………………………….
Name: Robert H Ward
Address: 67 Calder Avenue, Brookmans Park, Hatfield, Herts, AL9 7AJ
Date: 19 June 2022