Old Coventrians Rugby Football Club {Charity No: 11660511 Accounts for the year ended 315t July 2024 page Trustees, report Report of the Independent Examlner Statement of Financlal Activitles io Balance Sheet li Note5 to the Accounts 12-21 Old Coventrians Rugby Football Club Period ended 31 July 2024 Report of the Trustees RefgrenGg and Administrative detsls Charity Nam8 Old Covenlrians Rugby Football Club Other name the Charity Uses Old Cover Registered Charity Numter Principal Address 1166051 OCRFC Club House Tile Hill Lane Coventry CV4 9DE Independent 8xamSngrs A2ets Audit Sèrvlces 3mc Middlemarch Business Park Siskin Drrve Coventy CV3 4FJ Presidert G BurLK>yne Chaiman T Aston Wice Ch8ir J Waterhouse IR8sSgn8d May 20241 M Leavers {Appointed June 2024} Secretary J Banks Treasurgr C Bums Trustees G Burgoyne {e18Cted MarGh 2016) A Aston {elecled Fel)ruary 20221 J Waterhouse lelected Febwary 2016, iesigned May 2024) C Bums lel2cted May 20221 J Banks {elect8d May 2022) R Clarke (elected Augusl 2019) P Owen {glecled March 2016) N Farrimond (elected Sept 2022} J Drston lelecled Juno 2024) M Leavers (appointed June 2024 T Johnson (appointed July 20241 Charlty's Bankers Barclays Bank PLC 25 High Street Coventry CVI 5RE Old Coventrians Rugby Football Club Period ended 31 July 2024 Report of the Trustees The trustees pres8nt their annual report and financial stalements for the period ended 31 July 2024. And then The financial statements have been prepared in accLJrdance with the accounting policies Set out in note 1 to the financial statements and comply with the charity's Governing Dcajments, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019>" Charlty's purpose The Charity's objects are to promote community participation in healthy recreatlon by providing facilities for playing amateur rugby union football and other sports in Coventry and Warwickshire (Yacilities" means land, buildings, equipment and organlsation of sporting actlvlties) In fjjrtherance of the charity's objects the trustees have set out the following aims In the charity's rules: To be a Member of the RFU and to promote the enjoyment of rugby union and such other sports a5 may be facilitated by the Club To provide and manage a facilty to enable those who enjoy rugby to train. play and spectate at m8tches and to enjoy community social activities arising To facilitate and enable those who have not had the opportunity to learn and play the game of rugby, both children and adults, ensuring equality of opportunity and SUp￿rting those in less fortunate economic circumstances To be a 'Community Club. which is 'open to all, who wish to enjoy rugby and associated community sports and social activities and from those who wish to provide volunleer assistance to promoting the Club's aims and helping to manage its activities To develop and maintain good lon*temi relationships with local schools, colleges and Club's in order to stimulate and develop the sport of Rugby within the Community To encourage long temi membership and cvmmunity values To respond to ad hoc requests and encourage specific funding initiatives to be applied to rugby related charitable and benevolent activities (e.g. supporting players in difficult economlc circumstances. long tenn injuries etc) The Twstees are conscious of the need to manage safeguarding and sustain good Practi￿ In this respect Old Coventrians Rugby Football Club Perlod ended 31 July 2024 Report of Ihe Trustees Maln activities Significant activities during the year have been: Training and playing Rugby Union at senior level and at all mini & junlor age groups Training and playing of Crown Green Bowls Supporting the training and playirwJ of Flat Green B0￿S via Matrix Bowls Club which has a license to use Clubs facilities Providing subsidised facilities for external rugby organisations to use the club for the development of community rugby, including schools and the RFU. Working with the RFU and local schwls to allow children access to participate in rugby on a more regular basis Training volunteers in rugby coaching, refereeing. first aid and safeguarding. Maximising Gift Aid on mernbership subscriptions Public benefit The Trustees have had regard to the guidan￿ Issued by the Charity Commission on what activities the charity should undertake Old Coventrlans Rugby Football Club Period ended 31 July 2024 Report of the Trustees Grant making policbes The Trustees. policy is: To fund and manage direcdy various future initiatives to achieve its objectives, rather than making major grants to independent bodies. To make small grants to other charitable organisations promoting rugby on an ad hoc basis To make small grants lo individuals who have suffered disability from playlng rugby union football and associated sports Pollcy on social inveslment The Trustees, policy is.. To Invest to promote participation in healthy recreation wlthln the communlty To invest in facilitles for sport. recreation or other leisure time occupation by such persons who have need for such facilities by reason of their youth. age, infirmity or disablement, povety or social and economic circumstsnces or for the public at large in the interest of social welfare and with the objective of improving Iheir condltlon of lrfe. To manage activities so as to keep the costs of participating in the sport of rugby fcotball as low as possible and promote access to the sport To work with the RFU lo develop stronger relationships with local schools and other institutions in furtheran￿ of the charity's objectives and aims. Contrfbutions made by volunteers The charity is managed by a Management Committee made up entirely of volunteers, which is further supp)rted by an amiy of volunteers from across all ege groups who support coaching, administration, safeguarding and first aid. The truslees are committed lo ensuring that the work of th8se volunteers is re￿gnised and appreciated by members others to ensure that they benefit from the experience. Old Coventrians Rugby Football Club Period ended 31 July 2024 Report of the Trustees Maln Achievements Rugby development achievements have included.. Successful senior rugby season maintaining thelr position in Counties 1 Midlands West (South) Successful programme of training and playing rugby at Junior and Senior level Specific open d8ys at Junior level to promote the playing of Rugby Union and to recruit new players Extension of a club initiative to encourage past senior players to restsrt playing based on touch rugby and an annual past players match Free public spectstor access for games at all levels Organisational and facillties development achlevements have included Nat West Rugby Task Force events to improve facilities and engage volunteer activity Investment in Pitch renovation Internal refurbishmenls Old Coventrfans Rugby Football Club Period ended 31 July 2024 Report of the Trustees Revlew of the charfty's financlal posltlon at the end of the perlod The charity's prlncipal sources of funds are membership subscriptions, ground and dubhouse rentals and donations, including donations from its wholly owned tradiro subsidiary. The deficit on unrestricted funds during the period to 31 July 2024 was £31,499 Loss (2023 - £4.007 Loss). The Trustees will put a budget plan in place across 2024-2025 period to ensure Ihat the Club better balance the financial spend of the Club against the revenues received during the period. This budget plan will be reviewed each quarter by the Trustees. There are no restricted funds raised for specific purposes in the current or prior year. Restricted funds are those which have been raised primarily to promote activities such as tours by different player age groups and because Covid 19 prevented tours going ahead no funds are held over in this year's accounls. During the year the charity's expenditure has been applied fully to support Its objectives. Reserves pollcy Tolal funds as at 31 July 2024 were £694,815 (2023 £726,314). The charity effectively operates 3 financial funds: Fixed Assets Fund Financlal Reserves Fund Facilities & Rugby Development Fund Fixed Assets Fund as at 31 July 2024 was £535,791 (2023 - £539,098)- This represents the relained reserves which have previously been applied to procure the permanent site arKI buildings. Financial Reserves General Fund £100,000(2023- £100,000). The Trustees have committed to rnaintaining relained reserves of easily liquidated assets which amount to at least 75°A of the previous financial year's operating Gosts, in order to mitigate against financial risks. Facilities and Rugby Development Fund was £59.024 {2023 - £87,216). Old Coventrians Rugby Football Club Period ended 31 July 2024 Report of the Trustees The charity's principal sources of funds Sources of funds are: Subscription income Fund raising events Sponsorships and Donations Gift Aid from the wholly owned trading subsidiary and others Site and Clubhouse rentals Investment Pollcy The charity's Investment policy is currently to maintain bank and cash balan￿S as liquid assets. Principle rlsks The principal risks facSng the charity are ￿)nsidered to be: Litigation arising in respect of an injured mernber, player or member of the public. Mitigation Is by insurance. Fire or other disaster at site. Mltlgation is by insurance Reputational damage from safeguarding incident- Mitigation is by safeguarding training. External events beyond the ch8ritWs control which slgnificantly impact on its ability to operate and generate funds and which is not covered by business interruption insurances- eg Pandemic- Mitigation is by cash management and Reserves Policy. The Trustees have ass8ssed the major risks to which the Charity is exposed. and are satisfied that systems are in place to mitigate exposure to these risks and that opportunities to further rnitigate through appropriate grant application and award from relevant bodies. including the RFU and HM Govemment. Structure Govemance and Management The entity is a Charitsble Incorporated Organisation {"CIO) govemed by constitution document. Trustees with consts'tutional offices are elected by members of the club by vote at the AGM. each for a period of 3 years but retiring by staggered rotation. A limited number of additional trustees may be appointed by the elected trustees to asslst with the management of the charity and its operations. Old Coventrians Rugby Football Club Period ended 31 July 2024 Report of the Trustees Inductlon and trainlng of trustoes New trustees are familiarised with th8 govemance structure of the charity, the aims and objectives of the charity and the roles undertaken by the truste8s, manag8m8nt committee and volunteers. They are given the opportunity to identify any area of activity in which they would like to b8 involved and if training is required this will be identified and provided by the charity. Trustees are also made awar8 of thoir safeguarding and duty of care responsibilities. The charity's organisational structure The charity is a charitable incorporated organlsation (CIO). govemgd by its Constitution and is registered with Ihe Charity Commission. The trustees are members of the Old Coventrians Rugby Football Club management ommittee comprising trustees and other appointed members. The charity owns 100 % of the issued share capitsl of OCRFC (Trading) Ltd, a company registered in England and Wales. OCRFC (Trading) Ltd is responsible for undertaking certain commercial activities on behalf of the charity with a view to donating the profits to tha charity for the furtherance of its objectives. The charity works with the RFU nelwork on both a formal and inforni81 basis to promote the sport of rugby. Relationshlp with any related partles None of the trust88s has any beneficial interest in the CIO. All of the trustees are members ofthe CIO. This report was approved by the Trustees on . behalf by: . and signed on their Tony Aston Okl Coventrfan$ Rugby Football Club Icharlty No: 11660511 Indqpendont ExamIn￿$ R•port to th• Tnthes ofold Coventrk•ns Riiiby Fooib•ll Cl l report to thè tharfty trustee5 on my emamlnation of the a¢wunts of charitable Intorporated 0rSantsat￿n forthe year ended 31* July 2024 whlch are set out on pages Ioto 21. II•spLwlblMtleg ar￿ b•* of rnport As the tharltys trustee$ arE responslble for the preparatlon of thè accounts In acciydance with the requlrements of the Charities Act X)11 (IheAfVI. I report In respect of my exarnlnatlon of the ch¥Ws account5 carried out ul￿r sec￿On 145 of t t and in ¢aryn8 out my examln*lorb I have followed all applltsblt Dlrections 8l¥en by the Charity C(¥nm15slon underse¢tlon 14515llbl of the Art. I￿pe￿￿ent ex•mlnees statement I have completed my examlnatlon. I confirm that no materlal matters have come to my attentlon connettlon wfth the examh￿tIon mecaweto believe th•t In ary malerlal res1￿ ac¢ountln8 re¢ord5 were not kept In respect of the thjrity as requlred by sectloft 130 ot theA or the 4ccounts do r•)1 accord wlth those rewrds: or the accounts (k) not compty w6th the appllcable requlremerrt5 ha%* booThCOn%rtent￿lPpIlOdtO all ywrspr*s•nted urle5SQthor*5se5t4ted. Thethinty 15 I Charita￿* I￿orporated oro?nisatiOth ICIOI. InrorpDrntEd wbthin and Wa￿￿ TwsTeesof thpCW)hève llmltod II*IIAysiatyk ReElstered i* ￿RFc Uybhou* ￿￿￿11 L*n*,Cov￿Iry,unI1ffd Kirydo￿ f¢49EE. LZ PubNxh IncornEistyl¥deferit4when". -thedDnur 5PErifiesthattheurintOrtlonatlon ￿Stb2￿5Ed infLrture#C(￿V￿gperi￿d%0r -thpdonDrhas IMr￿dCOnJ1I￿nS￿hlth must b*met belllie thetharityhas uncondithmal titkment. Irom If•JlnE iCtkntiE5 15 ès eam¢d la% the relatsi 8Nd5 InLI se￿¢¢5 Ire Pro￿1￿dI. lXDCO￿w11lAPtsftu￿￿Y￿OOI￿*ll￿￿B CH￿￿￿0.. 1166D51 AttOLWDNfj PIX￿E${CONt,￿j SATUJIJLY1024 evnd•d *rt Intluthd Inihststement of FIft￿c￿ on in Indusfverfany VAl%thlthr4fflnDt be rKty4erÈé. Cprtaknewndhiyre ISdI￿lI￿￿￿￿j1￿b￿ tpiptufKattMtlesand has be￿ Indud￿ Inth%ecortL*t48orfes. certaln Other￿ty %¥hlih are tD moiethan onE actNty. ère ¥pportwJned xros1 C05t