2021-04-30-accounts

(Charity Mo: 1166051) fc* th¢ yw•ndqd 30th Aprll 2021 Incom• Ind Expendliurn Accwftt io B￿n￿ Sheet li 12-21

Old Coventrians Rugby Football Club Year ended 30 April 2021 Report of the Trustees Referen(￿ and Admini9trative detsils Charity Nam8 Other n￿8 the Charity Uses Register8d Charity Number Principal Addre&8 Old Coventri8ns Rugby Football Club Old Covents 1166051 OCRFC Club House rile Hill Lan8 Coventy CV4 9DE Independent examiners Azets Audrt se￿iCe8 3mc MMldlem8rth Business Park S￿kin Driv8 Coventy CV3 4FJ President P Gill Chaimian G Burgoyne J Waterhwse Vice Chair Secxetary Trea5ur8r R aarf(e J Harrison Elected Trustees P Chven Charitys Bankers Bardays Bank PLC 25 HI￿ Street Coventry CV15RE

Old Coventrians Rugby Football Club Year ended 30 April 2021 Rwirt of the Trustses Charlty's purpo The Chaiitrfs obieds ar8 to promote Lx)mmurMty participation in healthy recyeation by providing facilitie5 for playing amateur rugby union football and Other sports in Coventry and Warwi(*shire (Yacilities means land, ￿lIdIngS. equipment and (xgantsation of swrt#ig activities) In furtherance of the charitys obieds the truslees have sel wt the following aims in the charivs rules: To be a Member of the RFU and to pffjmote the enjoyment of rugby union and such other sports as may be f8alilated by the Club To provid8 and managa a facilty to enable those vtho enjoy rugby to train. play ar￿ spectate at matthes and to enpy wnmunity socaal &aivities arisiNJ To facilitate and enable those wtr￿ have not had the opportunlty to leam and play the gama of rugby. both children and ad￿, ensuring equ81ty of opportunty arml supporting those in less fortunate 8conomic circumstsnces To be a 'Comrnunty Club. whlch is 'op8n to all, vtho wish to enjoy rugby arKI associated communty sports and social acthitses and for those who wish to provide volunteef assistance in promoting the Club's aims arKI helpiNJ to manage its activiti8S To develop and maintain gc4)d long temi r81alMxships with local schools. colleges and Club's in order to stirnulate and develop the sport of Rugby within the Community To en(x)urage long tefm memberBhip and communty v81ues To r8spond to ad hoc requests and encourage $￿ifiC funding initiatlves to be applied to rugby related Charitable and b8nevol8nt Bdivities (89 supporting players in difficult e(x)nomic cirojmstance. long tem injuries etc) The Trustees are conscious of th6 need to manage safeguarding and sustain good practi￿ in this respect

Old Coventrlans Rugby Football Club Year ended 30 April 2021 Report of the Trustaos Main activiti06 As a consequence of the global CovwJ-19 pandemic the main activili8s of the Club were severdy restricted . t￿t the Club's main activities would nofmally inrjude the following :. Training and playing Rugby Union at senior level and 81 all junior age groups Training and playing of women and girfs touth rugby Trdining and playing of Crown Green Bovls Supporting the training arKJ plawng of Flat Green Bowls via Matrtx Bowls C￿b which has a license to use Clubs facilities Providing subsidised facililies for extemal rugby organisations to use th8 dub for the dwrfelopment of communty rugby. induding schools and the RFU and Wasps development programmes Working with the RFU and local sthools to alknv chldren aaxss to parts'cipate in rugby on a more regular basis Trayiing volunteers in rugby cnachirvJ. refweeing, frst aid and safeguarding. Maximising Gfft Aid on membership sthcxlptions Publlc bon•fft The Trustees have had ward to the guidanc¥ issued by the Charity Commission on what adivilies ts charity should undertake

Old Coventrlans Rugby Football Club Year ended 30 Aprll 2021 Report of the Trustses Grant making poli¢i05 The Tmst88S' tdicy is: To fund and manage directy varK)us future initialives to athieve its objectives, rather than making major grants to independent bod•8S. To make small grants to other charitable wJanisations promoting rugby on an ad hoc basis To make small grants to irKIivKluals who have suffered disability playing njgby union fcK)tball and &8SOCbat8d sports Policy on 80clal Investn￿nt The Trust88s' policy is: To invest to promote participation in I￿althY recreation within the ￿)mmunity To invest wi faciliti8s for sport, recreation or other leisure time OLzupation by such persons who have need for suth facilities by reason of their youth. age, infinnity or disablemenl. povety or social and a(￿nOMic circumstanc85 or for the public at large in the interest of 8orial welfare and Mth the objective of improving their condilK)n of lrfe. To manage activities 80 88 to keep the fJ)sts of partkipating ￿ the sport of rugby football as low as possible and prcynote access to the sport To woth ¥vith the RFU to develop slronger relationships with local schools other inslitutiorv3 in furtheranc of the charity's obiedives and aims. Contrlbutlons mad• by voluntwrn The charity is man&3ed by a Managemeth Committee made Lq) entrely of volunteers, which is further s￿ported by an army of volunteers from across al age groups who support coaching, administration. safeguarding and first aba. The trustees are ￿mMItted to ensuring that the wot of these volunte8rs is recognised and appr8ciated by members and others to ensure that they b￿9ffit from Iha experience. Desptie th8 Covid reSt￿l￿ms and financial thallenges. the Twstees are very thankhjl to the members and other volunteers who I￿ra prepared to provide IheSr time and efforts in fvrtherirYJ th8 ambitions of the Club.

Old Coventiians Rugby Football Club Year ended 30 April 2021 Report of the Trustees IAain Achievements Whilst the 2020r21 season was Can￿lled due to the COVNJ 19 pand￿•c, the Club, having been promoted in the 2019120 season, will be playing in the Mbdlands 2 West (South) league in 2021122 season. The dub has, despiie Ihe challenges of th8 last year. managed lo mainlain its playirvJ c¥)mmunty and in certain areas increased it. The coaches have managed the trd1n1n￿C0athing opFthJnities during the intermittent lockdovms during the 2020121 season. The Club organis8d a few matdles bet￿n k￿kd￿$ usng the adopted rules introduced by the RFU in the 'Back to Rugby"programme. These matches were very well supported by the membership. Players at all lev81s r8main highly molivated to get back to playirKJ league rugby in the forthcxjming season. PromtKJn to grow Ladies touch rugby. Extension of a dub initiative to encourage past $8nior players to restart playing based on touch rugby and an annual past players matr Free public spectator access for games at all levels Organlsatlonal and facllltl•J d•v•lopm•nt ach•mmonts have included Nal West Rugby Task Forc8 eV￿ts to nprove f8ciliti8s and e￿890 volunteer activty Investrnent in Pitc* renovalion Internal refurtsshments Improving ￿Jr financial positicm.

Old Coventrians Rugby Football Club Year ended 30 April 2021 Report of the Trustees Revlaw of the ¢harity$ financial position at the end of the period The charity's principal sources of funds are membership subscripli(xis, gr￿nd and clubhouse rentals and donations, indudKo dOnat￿S from its wholly owned trading subsidiary. The surplus on unfestr￿ted funds during the year to 30 April 2021 was £43.568 (2020 - £24,981). The Trustees have detemiined that thase shall be alkKatsd in full to the charity's facilities and n￿bY d8velorment fvr#J. Th8r8 are no r8Strid8d funds raised for speafK purposes in the I￿rrent or prior year. Restricted funds are those which have been raised wimarily to prc¥note activit￿$ such as tours by different player age groups and because Covid 19 prevented tours gotng ahead no fund5 are held over in this years arxx)unts. thjring the year the c*arity's expendliure has been applied fulty to support its objectives. Re$wve• pollcy Total funds as at 30 April 2021 ￿re £717,988 {2020 £674,420). The charfty effectivety operates 3 financial f￿ds. Fixed Assets Fund Financi81 Reserves Fund Faaliti8s & Rugby Dev8lopnent Fund Fixed Assets Fund as al 30 April 2021 was £474.507 (2020 - £476,054)- This represents the retained reserves which have previously been ap￿led to pro￿re the pemanent site and buildings. Financial Reserves £182,694 (2020- £137,579). The Trustees have committed to mainlaining retsined reserves of easity Iwuidated assets which amount to at least 75% of the previous finan(aal y68rfs owating ¢xtsi8, in tydér to mit￿te against fin￿¢18• risks. Facilities and Rugby Develownent FurKI was £60,787 (2020 - £60,787).

Old Coventrlans Rugby Football Club Year ended 30 April 2021 Report of the Trustees The charity's principal sources of funds Sources of furKls are: Subscription income Fund raising events Sponsorships and Donations Gift AKI from the whdly ownwj trading subsidiary and others Site and Clubhouse rentals Investment Pollcy The charfty's investment p)licy Is cUrren￿Y to maintain bank arKI cash balances as Ilquid assets. Prlnclpl• rlsks The princapal risks I8￿g the dMrity are ￿)nsider￿1 to b8: Litigation arising in respect of an injured member. player or memb8r of the public. Mitigation is by insurance. Fire or other disaster at site. Mitigation is by insurance Reputstional damage from safeguarding WKxlent- Mitigation is by safeguarding training. Extemal events beycx)d the charltys control which significantly irnpact on its abilty to operate and generate funds arKI which not covered by business interruption insurances- eg Pandemic- Mitigation is by ￿sh managemenl and Reserves Policy. The Trust88s have assessed the rna￿)r risks to knthich the thaiity is exposed. and are satiSf￿d that systems are in pLqce to mitigate exFX)sure to those risks and that opportunities to further mitigate through appropriate grant application and award from relevant bodies, induding the RFU and HM Govemment. The chaiity beneffted trom Covid Busin8ss Interruption Grants lotalling £32.950 from the Govemment and local council in this accounb'ng year. structurn Governance and Managoment The entty is a Charitable Incorporated Organisalion ('CIO) govemed by a nstitution docwnent. Trustees with constitutional offKes are e18Cted by members of the dub by vote at the AGM. eath for a period of 3 years but retiring by stagg8r8d rotatK)n. A limited number of additional trustees may be appointed by the elected Irust88S to assist with the management of the charity and its operations.

Old Coventrlans Rugby Football Club Year ended 30 April 2021 Report of the Trustses Inductlon and training of trusteos New tnjstees are familiarised the governance stnthre of the charity. the ains and objectives of the charity and the roles u￿lertaken by the trustees. management committee and volunteers. They are given the opportunity to identify any area of activity in which they would like lo be invofv8d and rf training is required this will be identif￿d and provided by the charity. Trustees are also made aware of thelr safeguarding and duty of care responsibilities. Th• charity's 4xganlsational structtiro The charity is a tharitable incorporated organisa11￿ {CIO). govemed by its Constitution and is r8gislered wilh th8 Charity Commission. Th8 trustees are members of the Old Cov8ntrians Rugby Foolball Club management committ88 comprising trustees and other appointed members. The charity owns 100% of the issued share capital of OCRFC (Trading) Ltd. company registered in England and Wales. OCRFC (Trading) Ltd is r8sponsibla for undertaking certain commercial activities on behalf of the charity with a view to donating th8 proffts to the charity for the ftwth8ranc6 of its obiecbves. The charity works with th8 RFU netwo￿ on both a fomial and infomal basis to promote the sport of njgby. Rolationship wlth any relatod partle8 None of the trustees has any beneficial interest in the CIO. All of the trustees are members of the CIO. This report ￿aS approved by th8 Trustees on by: igned on their b8half P Gill

Old Coventrians Rugby Football Club (Charity No: 1166051)

Independent Examiner's Report to the Trustees of Old Coventrians Rugby Football Club.

I report to the charity trustees on my examination of the accounts of the charitable incorporated organisation for the year ended 30[th] April 2021 which are set out on pages 10 to 21.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

Your attention is to be drawn to the fact that the charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Robert Anderson FCA Azets Audit Services 3Mc Middlemarch Business Park Siskin Drive Coventry CV3 4FJ

9

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ASAT)APRL￿I FM•d4ssets Tang114e assets vestments 474.507 476.054 474508 476.055 Stock Debtors Cash 31 bank and in hand Int•r¢omp•ny •ccwn¢ 3.474 10.184 227,361 22302 3.763 9,635 19LLI)2 17,E69 263221 222.069 Cr•dbton.' Amtyjnts falli￿ duewith) one year 16.2411 19.2031 Curr•rt¥S￿ Iw IIAIIII•s 256.980 212.866 Cxedknrs.. Amountsfalllw thie th ￿￿￿ethin onÈ y￿r I13￿&)> 114,XKJI 717,988 674.421 Funds Unrestritted fvnds Re5trlcted fvnds 717,988 674A20 TOMI fvr 717.988 674.420 Th@sÈfinandal Statements were approved lrythe members ofthe BtsardOfTNs￿¢S their behaff by.. .. and are stened on The nLes on p8ees 12 1021 ftym rAihuefinarxial 5t*EmErt5. li

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