## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 08 May 2020 **To** 07 May 2021
## Section A Reference and administration details
**Charity name** St Georges Pre-School Wrotham CIO
**Other names charity is known by Registered charity number (if any)** 1166050
**Charity's principal address** St George’s C of E Primary School
Old London Road Wrotham Kent **Postcode TN15 7DL**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Julie Gates Whole year
2 Katharine Stanley Whole Year
3 Elizabeth Rye January 2021
4
5
6
7
8
9
10
11
12
13
14
15
16
17
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
Julie Gates
Katharine Stanley
Elizabeth Rye January 2021
**----- End of picture text -----**
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Mrs Julie Gates – Trustee , Katharine Stanley Trustee/Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Pre school Learning Alliance Constitution
How the charity is constituted
- (eg. trust, association, company)
Charitable Incorporated Organisation (CIO)
Trustee selection methods
(eg. appointed by, elected by)
Appointed by trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Pre School continues to work closely with the Primary School on whose land it is situated, most children transfer to the primary school when they leave us at aged 4.
- policies and procedures adopted for the induction and training of trustees;
- adopted for the induction and Risks identified : The national pandemic and the effect this will have on training of trustees; provision and income. Staff will be placed on furlough and income will need to be monitored, this will cause effect due to the lack of fee’s being
- the charity’s organisational paid in the event of the setting closing due to the pandemic structure and any wider network with which the charity Trustees and staff are working closely together to ensure that procedures works;
- Trustees and staff are working closely together to ensure that procedures are in place in line with government guidelines as well as local authority guidelines.
- relationship with any related parties;
Numbers predicted for the academic year to remain high. Forecast for the next academic year suggests that numbers will continue to be high.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To enhance the development, education and well being of young children **Summary of the objects of the** aged 2-4 years. **charity set out in its governing document**
March **2012**
**TAR**
2
Morning and afternoon sessions provided and are currently Full Lunch club available each day Mon-Friday Breakfast club considered subject to demand, not currently in operation. This hoped to be implemented soon.
Sessions are full in line with guidelines to ensure the setting is Covid safe for all children, families and staff . Numbers have been limited when necessary to meet government guidelines
**Summary of the main activities undertaken for the** Liaising with health professionals, education specialists and social **public benefit in relation to** services and any other outside agency in order to support the children **these objects (include within** and their families. **this section the statutory** Constant liaising with primary school to ensure smooth transition for all **declaration that trustees have** children. **had regard to the guidance** Liase with other local primary school’s when required to, to ensure **issued by the Charity** smooth transition for all children. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Volunteers play an important role in the running of the charity. Trustees carry out planned meetings to ensure involvement from all families/parents
Meetings are held annually to ensure information is shared and parents are fully involved in the running of the pre school.
Parents and work experience students help within the setting. Fundraising is led by parents, staff and volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main** Continuous assessment of the provision is on going to improve outcomes **achievements of the charity** for the children. **during the year** The number of children remains high and the pre- school is very nearly at full capacity. Forest school is full to capacity, and continues to be very popular among local families. Forest school remains in place for ALL children, the younger children, (2 year olds) can access Forest school in a designated session. Staff member leading the Forest school is a fully qualified forest school leader. A second member of staff has completed training: level 2 Forest school practice to further enhance the Forest school session. All staff are qualified to Level 3 or above. ALL staff are trained in Paediatric first aid. Training continues to be a priority to ensure all staff are up to date with relevant statutory training Work carried out in the garden has enhanced outdoor provision for all the children. The natural area has been developed to create more opportunities for learning. This work is ongoing as outdoor learning becomes even more important during the pandemic. Major changes during the last year: The pre school re opened in May 2020 after being closed for 3 months due to the ongoing pandemic. In June and July, attendance was reserved for children of critical workers only. This meant less staff working and staff remaining on furlough scheme. Challenges included less income and raising costs. Setting re opened June 2020 with limited numbers. 6 staff in the setting 1 remains on job retention scheme and 1 has found alternative employment. March 2021 – April 2021 saw the preschool again only open for children of critical workers due the second Lock down! We have appointed one new trustee and two trustees have stepped down from their post. Leaving 3 trustees in place. We hope to recruit another trustee in the coming year Pre school was originally registered under Charity 1028037. This charity is now closed
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
Excess funds are kept in a tracker savings account for repairs to the build/land and development.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
- Government Nursery Funding- free entitlement for 2 year olds and 3-4 year old as well as cash fees from parents
- The largest expense is salaries to retain well qualified staff. And the costs of cleaning products, excess cleaning required due to the ongoing pandemic. We also have to consider the rise in Minimum wage.
Ongoing repairs to the building may affect future accounts
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Julie Gates **Position (eg Secretary, Chair, etc)** Trustee **Date** 28/02/2022
March **2012**
**TAR**
5
CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and Payments
Accounts
uurJpJpJEaBJ
r]pY21
For ihe perKKI (#&t dale)
to (d date>
rJHrJriuiJ
Sectiori A
RL'ceip15 and payfflenls
(th[lted Restrirted End(WJ TrAal lund5
funds
fund%
lo t nea51
futwjs
ID the neaie5t
10 rest
Last year
A1 Re¢elpts
to the nearE5t
to nearest
c*s
Sub totol
Al Assei 4•d lThvesknthsal4 et(
rotolpts
/20
A3 Pyme
Sub tolal
/0
TotolpoTrnts
Net olrecewtsnpoyments)
/0
/0
/0
/0
Cas& l•sti*w eAd
Cash luwjs thls
£33
2: Mwfwm•t J•A•ary 2017
CHARITY
(OMMISSION
Independent Examiner's
Report on the Accounts
Section A
IndependeFrt Examiner's Repoil
Ryrt lo the tiustees/mefflbe¥s of
sf 9Af • ef£ 's ft6. @Eof//krg
On accounts loi the yèar ended
tJFJUSEJrA
(harlty ao 01 èny)
uuEr4USEY
Set out on pages
Respettiv¢ fesponslbllltles •f trustees
and examifter
The chartty's trustee5 are re5ponslble ft)r the prepafatlotl ol the accounts. The charlty's
tnjstees consider that an audil 15 nQl fequired lor this year under seition 144 01 the
chaiitles Aci 2011 Ohe char[t5 A(t) and that ?Tr independent examinatN)n is rreeded.
It is my iesponsibility to-
examlne the aciounts Jrwjei section 145 01 the charitles Act,
to follow the procedures laid down in the geneial Dlretiions giveft by the charity
ComFTri5sion (undei seciion 145(*lb) ol the Chaiitie5 Act). and
to slate whethei particular matters have iorne to my attentlon.
Basls tyf indepÈndeTrt examlnei's
stthment
My examination was carrlÈd out In aicordance wlth general Diie(Ilons glven by the
chafily Commission. An examination includes a ievlew of the accounting recoid5
kept by the charity and a compailson of the accounts piesenled wrth those records.
11 also Iniludes ionsidèration of any unusual Items or dlKlosure5 in the accounis and
seeking explanatlotjs Irofft the iiustees concerning any such matters. Ihe procedures
uTrdertaken do noi wovide all the evidence that would be iequlred in an audit. and
(0ft5equently no oplftTOn is gfven as to whether the aciounts piesent 6'trve and lalf,
view atsd the repoit is Ilmtted lo those fflattets Set out In the statement below.
l#depeAdeAI examlnerfs statsmeAt
In conneciion wlth my examiTralioTr, no m*ter has come io my attentiofi (other than
that dls(losed below'l..
(1) whl£h glves me reasonable cause to belleve that lft, any maieiLIl spect, the
iequiFemenls'.
to keep accoun11r records in accoidance ¥wth Sertton 130 01 the
charilles Act..
to piepare actounts which accoid with the aicountlng iecord5 and cotnply
wlth the aicouftting iequsrÈtnents of the chaittles Act have fiot been mel,. or
(2) to which. in my opinion, atteniion should be dfawn In order lo eftable a propel
understanding of the accounts to be ¥ea(hed.
'Ple05e delete the word5 in the brockets il iheydo noi oppty.
Slgned
Date
-21
Naffle
Relevant professional qualilicationts)
or body frf anv)
Address
/1
rf/
IIR
March 2012