Sowood Pre-School and Community Association
Charity number 1166047
Annual Report and Financial Statements for the year ended 31 August 2023
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Group's logo
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Sowood Pre-School and Community Association
Annual Report and Financial Statements for the year ended 31 August 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Sowood Pre-School and Community Association
Trustees' report for the year ended 31 August 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Dates Malcolm James Chair Elizabeth Whyte Secretary Caroline Remmers Treasurer Amanda Jackson Appointed 5 June 2023 Malcolm Gardner Appointed 5 June 2023 Andrew Holloway Appointed 5 June 2023 Charity number 1166047 Registered in England and Wales
Registered and principal address Bankers Sowood Community Centre National Westminster Bank Plc Stainland Road 1 Waterhouse Street Sowood Halifax Halifax HX1 1JA HX4 9HY
Independent examiner
Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) Association formed on 14 March 2016 and is governed by a constitution as amended on the 7 February 2020.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Sowood Pre-School and Community Association Trustees' report (continued) for the year ended 31 August 2023
Objectives and activities
The charity's objects
The charity is established for the public benefit:
To further or benefit the residents of Calderdale, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
To develop and educate children and young people in particular by:
-
1) promoting their care and safety;
-
2) promoting their education and promoting parental involvement;
-
3) promoting their health and wellbeing;
-
4) providing services to support them and their families and carers;
-
5) providing services to individuals holding membership of the CIO; and
-
6) furthering the aims of the pre-school learning alliance.
The charity's main activities
We provide affordable and good quality childcare and early years education.
We look after the running and up-keep of Sowood Community Centre and promote it’s use by other local groups in the community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
Achievements and performance
We continue to offer quality care and education to children aged 2-4, supporting families and offering additional sessions where required using the EYPP funding.
We have continued to recruit new children and families in to our setting. Another local setting has unfortunately closed so having our preschool local allowed families to still access childcare in their local community.
We have had and still have a high percentage of children with SEN (special educational needs) in our care and our setting allows children to access a good, inclusive early education. We have positive links with outside agencies, including ASD teams, portage and speech and language team.
We also have close links with our local school, which the majority of our children attend once leaving preschool.
The community centre is used 5 out of 7 days on a regular weekly basis, providing a base for exercising, puppy classes, WI meetings, and ad hoc hiring for the local community.
We have managed to increase our income this year, and as a result have achieved a positive net receipts position this year.
Financial review
The net receipts for the year were £20,353, including net receipts of £425 on unrestricted funds and net receipts of £19,928 on restricted funds after transfers.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
3
Sowood Pre-School and Community Association
Trustees' report (continued) for the year ended 31 August 2023
Reserves policy
The charity's free reserves, at the year end were £37,344.
The policy states that a contingency fund or reserve should be held to cover any eventualities that could arise within the setting. The appropriate level was set at 3-6 months running costs.
This is made up of four elements:
Annual wages costs
Annual rent costs
General contingency to cover any emergency situations that arise.
Build up reserves to cover a new project
The level of reserves as a minimum must be reviewed annually to ensure that it is at a level that is appropriate to current needs.
Should the setting's income stream (funded and fees) or expenditure (wages, rent, running costs, resources) exceed or fall well below the budgeted levels, then the reserves required will need to be re-established based on the cash flow requirements.
A build up reserves process will occur as our expected income v expenditure delivers a surplus to which we can add these funds. The committee will then decide long term under business planning the best use of these reserves to benefit the setting.
Approved by the board of trustees on 11/2/2024
M G James (Trustee)
4
Sowood Pre-School and Community Association
Independent examiner's report to the trustees of Sowood Pre-School and Community Association
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2023, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
21/2/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
5
Sowood Pre-School and Community Association
Receipts and payments account for the year ended 31 August 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 254 Pre-school fees 13,134 Fundraising 523 Milk funding 192 Hall hire 11,715 Other income 40 Total receipts 25,858 Payments Salaries 10,179 Payroll fees 394 Resources and supplies 1,552 Printing, stationery and advertising 382 Professional fees and subscriptions 755 Utilities 7,293 Repairs and maintenance 249 Telephone and internet 690 Caretaking - Insurance 889 Food and beverages 1,601 Community centre consumables 155 Milk 198 Staff training 119 Fundraising costs 9 Other expenditure 349 Independent examination 600 Computer costs 19 Grant repayment - Total payments 25,433 Net movement in funds 425 Fund balances brought forward 36,919 Fund balances carried forward (3) 37,344 |
2023 Restricted funds £ 72,747 - - - - - 72,747 51,397 - 580 - - - - - - - - - - 82 - - - - 760 52,819 19,928 2,725 22,653 |
2023 Total funds £ 73,001 13,134 523 192 11,715 40 98,605 61,576 394 2,132 382 755 7,293 249 690 - 889 1,601 155 198 201 9 349 600 19 760 78,252 20,353 39,644 59,997 |
2022 Total funds £ 49,264 12,237 1,478 149 14,068 - 77,196 73,227 488 1,959 1,126 995 10,151 189 372 1,272 863 2,042 867 172 1,022 47 340 480 249 - 95,861 (18,665) 58,309 39,644 |
|---|---|---|---|
6
Sowood Pre-School and Community Association Statement of assets and liabilities
| as at 31 August 2023 2023 Unrestricted £ Cash funds Cash at bank 37,309 Cash in hand 35 Total cash funds 37,344 (0) Debtors and prepayments Debtors Prepayments HMRC debtor Assets retained for the charity's own use Printers Laptops Various play equipment and furniture Liabilities Creditors Accruals - Independent examination Deferred income - Autumn funding received in advance |
2023 Restricted £ 22,653 - 22,653 |
2023 Total £ 59,962 35 59,997 (0) 2023 £ 718 722 590 2,030 2023 £ 1,186 960 17,887 20,033 |
2022 Total £ 39,519 125 39,644 (0) |
|---|---|---|---|
The financial statements were approved by the board of trustees on 11/2/2024
M G James (Trustee)
7
Sowood Pre-School and Community Association
Notes to the accounts
for the year ended 31 August 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
Sowood Pre-School and Community Association
Notes to the accounts continued
for the year ended 31 August 2023
| 2 Grants and donations Calderdale Council Department for Education (DfE) Other donations 3 Restricted funds Apprentice Payment EEF funding EYPP & Deprivation Inclusion Funding Lloyds Bank plc Disability Access Funding |
Balance b/f £ 1,453 - 665 - 607 - 2,725 |
2023 Unrestricted funds £ - - 254 254 Incoming £ 1,500 54,692 5,917 9,810 - 828 72,747 |
2023 Restricted funds £ 71,247 1,500 - 72,747 Outgoing £ - 38,481 4,536 9,347 - 455 52,819 |
2023 Total funds £ 71,247 1,500 254 73,001 Transfers £ - - - - - - - |
2022 Total funds £ 47,713 1,500 51 49,264 Balance c/f £ 2,953 16,211 2,046 463 607 373 22,653 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Apprentice Payment Towards apprenticeship training and assessment. EEF funding For the supply of free early years provision for 2 to 4 year olds. EYPP & Deprivation To provide hot meals, extra sessions and resources to help learning and development of children from low income families.
Inclusion Funding To provide one to one support and resources for children with Special Educational Needs and Disability (SEND). Lloyds Bank plc To create a sensory garden. Disability Access Funding To support a child with special needs.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
9
Sowood Pre-School and Community Association
Charity number 1166047
Annual Report and Financial Statements for the year ended 31 August 2023
----- Start of picture text -----
Group's logo
----- End of picture text -----
Sowood Pre-School and Community Association
Annual Report and Financial Statements for the year ended 31 August 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Sowood Pre-School and Community Association
Trustees' report for the year ended 31 August 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Dates Malcolm James Chair Elizabeth Whyte Secretary Caroline Remmers Treasurer Amanda Jackson Appointed 5 June 2023 Malcolm Gardner Appointed 5 June 2023 Andrew Holloway Appointed 5 June 2023 Charity number 1166047 Registered in England and Wales
Registered and principal address Bankers Sowood Community Centre National Westminster Bank Plc Stainland Road 1 Waterhouse Street Sowood Halifax Halifax HX1 1JA HX4 9HY
Independent examiner
Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) Association formed on 14 March 2016 and is governed by a constitution as amended on the 7 February 2020.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Sowood Pre-School and Community Association Trustees' report (continued) for the year ended 31 August 2023
Objectives and activities
The charity's objects
The charity is established for the public benefit:
To further or benefit the residents of Calderdale, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
To develop and educate children and young people in particular by:
-
1) promoting their care and safety;
-
2) promoting their education and promoting parental involvement;
-
3) promoting their health and wellbeing;
-
4) providing services to support them and their families and carers;
-
5) providing services to individuals holding membership of the CIO; and
-
6) furthering the aims of the pre-school learning alliance.
The charity's main activities
We provide affordable and good quality childcare and early years education.
We look after the running and up-keep of Sowood Community Centre and promote it’s use by other local groups in the community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
Achievements and performance
We continue to offer quality care and education to children aged 2-4, supporting families and offering additional sessions where required using the EYPP funding.
We have continued to recruit new children and families in to our setting. Another local setting has unfortunately closed so having our preschool local allowed families to still access childcare in their local community.
We have had and still have a high percentage of children with SEN (special educational needs) in our care and our setting allows children to access a good, inclusive early education. We have positive links with outside agencies, including ASD teams, portage and speech and language team.
We also have close links with our local school, which the majority of our children attend once leaving preschool.
The community centre is used 5 out of 7 days on a regular weekly basis, providing a base for exercising, puppy classes, WI meetings, and ad hoc hiring for the local community.
We have managed to increase our income this year, and as a result have achieved a positive net receipts position this year.
Financial review
The net receipts for the year were £20,353, including net receipts of £425 on unrestricted funds and net receipts of £19,928 on restricted funds after transfers.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
3
Sowood Pre-School and Community Association
Trustees' report (continued) for the year ended 31 August 2023
Reserves policy
The charity's free reserves, at the year end were £37,344.
The policy states that a contingency fund or reserve should be held to cover any eventualities that could arise within the setting. The appropriate level was set at 3-6 months running costs.
This is made up of four elements:
Annual wages costs
Annual rent costs
General contingency to cover any emergency situations that arise.
Build up reserves to cover a new project
The level of reserves as a minimum must be reviewed annually to ensure that it is at a level that is appropriate to current needs.
Should the setting's income stream (funded and fees) or expenditure (wages, rent, running costs, resources) exceed or fall well below the budgeted levels, then the reserves required will need to be re-established based on the cash flow requirements.
A build up reserves process will occur as our expected income v expenditure delivers a surplus to which we can add these funds. The committee will then decide long term under business planning the best use of these reserves to benefit the setting.
Approved by the board of trustees on 11/2/2024
M G James (Trustee)
4
Sowood Pre-School and Community Association
Independent examiner's report to the trustees of Sowood Pre-School and Community Association
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2023, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
21/2/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
5
Sowood Pre-School and Community Association
Receipts and payments account for the year ended 31 August 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 254 Pre-school fees 13,134 Fundraising 523 Milk funding 192 Hall hire 11,715 Other income 40 Total receipts 25,858 Payments Salaries 10,179 Payroll fees 394 Resources and supplies 1,552 Printing, stationery and advertising 382 Professional fees and subscriptions 755 Utilities 7,293 Repairs and maintenance 249 Telephone and internet 690 Caretaking - Insurance 889 Food and beverages 1,601 Community centre consumables 155 Milk 198 Staff training 119 Fundraising costs 9 Other expenditure 349 Independent examination 600 Computer costs 19 Grant repayment - Total payments 25,433 Net movement in funds 425 Fund balances brought forward 36,919 Fund balances carried forward (3) 37,344 |
2023 Restricted funds £ 72,747 - - - - - 72,747 51,397 - 580 - - - - - - - - - - 82 - - - - 760 52,819 19,928 2,725 22,653 |
2023 Total funds £ 73,001 13,134 523 192 11,715 40 98,605 61,576 394 2,132 382 755 7,293 249 690 - 889 1,601 155 198 201 9 349 600 19 760 78,252 20,353 39,644 59,997 |
2022 Total funds £ 49,264 12,237 1,478 149 14,068 - 77,196 73,227 488 1,959 1,126 995 10,151 189 372 1,272 863 2,042 867 172 1,022 47 340 480 249 - 95,861 (18,665) 58,309 39,644 |
|---|---|---|---|
6
Sowood Pre-School and Community Association Statement of assets and liabilities
| as at 31 August 2023 2023 Unrestricted £ Cash funds Cash at bank 37,309 Cash in hand 35 Total cash funds 37,344 (0) Debtors and prepayments Debtors Prepayments HMRC debtor Assets retained for the charity's own use Printers Laptops Various play equipment and furniture Liabilities Creditors Accruals - Independent examination Deferred income - Autumn funding received in advance |
2023 Restricted £ 22,653 - 22,653 |
2023 Total £ 59,962 35 59,997 (0) 2023 £ 718 722 590 2,030 2023 £ 1,186 960 17,887 20,033 |
2022 Total £ 39,519 125 39,644 (0) |
|---|---|---|---|
The financial statements were approved by the board of trustees on 11/2/2024
M G James (Trustee)
7
Sowood Pre-School and Community Association
Notes to the accounts
for the year ended 31 August 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
Sowood Pre-School and Community Association
Notes to the accounts continued
for the year ended 31 August 2023
| 2 Grants and donations Calderdale Council Department for Education (DfE) Other donations 3 Restricted funds Apprentice Payment EEF funding EYPP & Deprivation Inclusion Funding Lloyds Bank plc Disability Access Funding |
Balance b/f £ 1,453 - 665 - 607 - 2,725 |
2023 Unrestricted funds £ - - 254 254 Incoming £ 1,500 54,692 5,917 9,810 - 828 72,747 |
2023 Restricted funds £ 71,247 1,500 - 72,747 Outgoing £ - 38,481 4,536 9,347 - 455 52,819 |
2023 Total funds £ 71,247 1,500 254 73,001 Transfers £ - - - - - - - |
2022 Total funds £ 47,713 1,500 51 49,264 Balance c/f £ 2,953 16,211 2,046 463 607 373 22,653 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Apprentice Payment Towards apprenticeship training and assessment. EEF funding For the supply of free early years provision for 2 to 4 year olds. EYPP & Deprivation To provide hot meals, extra sessions and resources to help learning and development of children from low income families.
Inclusion Funding To provide one to one support and resources for children with Special Educational Needs and Disability (SEND). Lloyds Bank plc To create a sensory garden. Disability Access Funding To support a child with special needs.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
9
Sowood Pre-School and Community Association
Independent examiner's report to the trustees of Sowood Pre-School and
Community Association
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2023, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Katy Sargeant ACA
21/2/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
1