## **Trustees' Annual Report for the period** **From** Period start date **To** Period end date Day Month Year Day Month Year 01 02 2021 31 01 2022 **Charity name** Groby Community Library Group ## **Other names charity is known by** ## **Registered charity number (if any)** ## **Charity's principal address** 1165994 Leicester Road Groby Leicester **Postcode** LE6 0DQ ## **Names of the charity trustees who manage the charity** **Trustee name** **Dates acted if not for whole Office (if any) Name of person (or body) entitled to year appoint trustee (if any)** - 1 David Robinson Chairman Groby Community Library Group - 2 John Martin Vice Chairman Groby Community Library Group - 3 Susan Yates Treasurer/Trustee Groby Community Library Group - 4 Rosalind Smith Secretary/Trustee Groby Community Library Group - 5 Lisa Clarke Trustee Groby Community Library Group - 6 Jane Clarke Trustee Groby Community Library Group ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Names and addresses of advisers (Optional information) Type of adviser Name Address** March **2012** **TAR** **1** **Name of chief executive or names of senior staff members (Optional information)** of ## **Description of the charity’s trusts** ## Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Charitable Incorporated Organisation Appointed by fellow trustees - Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The charity is a community managed Library in conjunction with Leicestershire County Council - policies and procedures adopted for the induction and training of trustees; - the charity’s - organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration major risks and the system and procedures The library and cafe are run entirely by volunteers to provide the local residents with a welcoming to manage them. space within the community. To create a community facility within the library building that can offer a range of activities and services to the local community alongside maintaining the current library lending service. **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** **2** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional** **information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** **3** ## **Summary of the main achievements of the charity during the year** Cafe continues to service the local community and aid fund raising. The addition of an outdoor seating area to attract passing trade, walkers and dog walkers. Regular clubs and activities aimed at different ages and demographics. March **2012** **TAR** **4** ## **Brief statement of the charity’s policy on reserves** The trustees will consider the level of reserves that is prudent for for Groby Community Library Group. Consideration will be given to lease agreements and any other significant factors that should be taken into account were the library to close. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** **5** ## **Section F Other optional information** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees Signature(s)** ## Susan Yates ## **Full name(s)** **Position (eg Secretary, Chair, etc)** Susan Yates Trustee Treasurer ## **Date**[9 MAY, 2022] March **2012** **TAR** **6** ## **Groby Community Library Statement of Income and Expenditure Year Ending 31st January 2022** ## **INCOME EXPENDITURE** |LCC Community Grant|1280.00||**Utilities**|| |---|---|---|---|---| |LCC Maintenance Funding|576.00|||| |Rural Community Funding|500.00||Energy
(Gas/Elect)|1883.71| |HBBC Community Funding|860.00||Water/Sewage|329.49| |**Donations**|||**Insurance (Public Liability)**|502.02| |Bradgate Rotary|60.00|||| |Give as you live|15.64||Cleaning Contract|698.95| ||||Window Cleaning|50.00| |**Regular Income**|||LCC Waste Collection|173.85| |Library Sales/Fines|505.00||LCC Security Charges|284.03| |Café Income|2718.87||ADT Alarm & Maintenance|904.16| ||||Fire Detection Maintenance|632.46| |**Other Income**|||Emergency Lighting|369.60| |Sale of Cofee Machine|1200.00||PAT Testing|63.00| |Picnic Table Refund|122.36||Front Door Maintenance|276.00| ||||Electrical Inspection|240.00| ||||Plumbing/Boiler Service|175.76| ||||**Library Expenditure**|| |**TOTAL INCOME**|7837.87||Bradgate Rotary Calendars|120.00| ||||Email Host Website|56.74| ||||Library Resources|185.18| ||||Library Consumables|86.35| ||||Library Picnic Tables|2235.08| |**FUNDS HELD BY GCLG**|||**Café Expenditure**|| ||||Cakes/Biscuits|839.34| |Balance Bank Account 31/01/2022||20193.13|Café Consumables|703.76| ||||Cleaning Materials|45.70| |End of Year total as at 31/01/2021||23321.49|Chalkboards/Shelving|111.05| |**Decrease in funds**||3128.36|**TOTAL EXPENDITURE**|10966.23| These accounts have been a accurate statement of Groby Group finances for year endi Signed …………………………… accepted as a true and y Community Library ing 31 January 2022 ……………………..