Trustees' Annual Report for the period
From Period start date To Period end date Day Month Year Day Month Year 01 02 2020 31 01 2021
Charity name Groby Community Library Group
Other names charity is known by
Registered charity number (if any)
Charity's principal address
1165994 Leicester Road Groby Leicester Postcode LE6 0DQ
Names of the charity trustees who manage the charity
| Dates acted if not | for whole | ||||
|---|---|---|---|---|---|
| Trustee name | Ofce (if any) | Name of person (or body) | |||
| entitled to year | appoint trustee (if any) |
||||
| 1 | David Robinson |
Chairman | Groby | ||
| Community Library Group | |||||
| 2 | John Martin | Trustee | Groby Community | ||
| Library Group | |||||
| 3 | Susan Yates | Treasurer/Trustee | Groby Community Library | ||
| Group | |||||
| 4 | Dr Janet Harrison | Vice | Chairman | Groby | |
| Community Library Group | |||||
| 5 | Rosalind Smith | Secretary/Trustee | Groby Community | ||
| Library Group | |||||
| 6 | Christine Fowler | Trustee | Groby | ||
| Community Library Group | |||||
| 7 | Lisa Clarke | Trustee | Groby Community | ||
| Library Group | |||||
| 8 | Jane Clarke | Trustee | October 2020 | Groby Community | |
| Library Group |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
March 2012
TAR
1
Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Description of the charity’s trusts
Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Charitable Incorporated Organisation Appointed by fellow trustees
Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
The charity is a community managed Library in conjunction with Leicestershire County Council
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
To create a community facility within the library building that can offer a range of activities and services to the local community alongside maintaining the current library lending service.
March 2012
TAR
2
Summary of the objects of the charity set out in its governing document
The library and cafe are run entirely by volunteers to provide the local residents with a welcoming space within the community. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) You may choose to include further statements, where relevant, about: ● policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers.
March 2012
TAR
3
Additional details of objectives and activities (Optional information)
March 2012
TAR
4
Summary of the main achievements of the charity during the year
Cafe continues to service the local community and aid fund raising. The addition of an outdoor seating area to attract passing trade, walkers and dog walkers. Regular clubs and activities aimed at different ages and demographics.
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
The trustees will consider the level of reserves that is prudent for for Groby Community Library Group. Consideration will be given to lease agreements and any other significant factors that should be taken into account were the library to close.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
March 2012
TAR
6
Section F Other optional information
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s)
Susan Yates
Full name(s)
Position (eg Secretary, Chair, etc)
Susan Yates Trustee Treasurer
Date[5 OCTOBER 2021]
March 2012
TAR
7
Groby Community Library Statement of Income and Expenditure Year Ending 31st January 2021
INCOME EXPENDITURE
| LCC Community Grant | 2246.00 |
|---|---|
| LCC Additional Grant COVID19 | 1780.00 |
| HBBC COVID19 Funding | 10000.00 |
| Donations | |
| Bradgate Rotary | 25.00 |
| Give as you live | 19.64 |
| Individual donations | 142.50 |
| Groby Gardening Society | 51.00 |
| Regular Income | |
| Library Sales/Fines | 235.00 |
| Room Hire | 180.00 |
| Café Income | 1013.10 |
| Service Refunds | |
| Cofee Machine Payment Refund | 166.39 |
| Bank Statement Refund | 2.50 |
| HMRC Gift Aid Claim | 615.36 |
| TOTAL INCOME | 16476.49 |
| FUNDS HELD BY GCLG | |
|---|---|
| Balance Bank Account 31/01/2021 | 23321.49 |
| End of Year total as at 31/01/2020 | 15657.22 |
| Increase to funds | 7664.27 |
| Utilities | |
|---|---|
| Energy (Gas/Elect) |
2066.67 |
| Water/Sewage | 170.28 |
| Insurance (Public Liability) | 495.62 |
| Premises | |
| Window Cleaning | 25.00 |
| LCC Waste Collection | 72.74 |
| LCC Security Charges | 172.36 |
| Cleaning Contract | 273.66 |
| ADT Alarm & Maintenance | 441.28 |
| Fire Detection Maintenace | 180.00 |
| Emergency Lighting | 684.00 |
| Library Stationery/Admin | 300.85 |
| Library Furniture | 390.00 |
| Bradgate Rotary Calendars | 50.00 |
| Email Host Website | 28.68 |
| PPE Supplies/Sanitisers | 182.01 |
| Café Expenditure | |
| Cofee Machine Settlement | 3037.09 |
| Café Consumables | 83.15 |
| Cake/Biscuit Supplies | 158.83 |
| TOTAL EXPENDITURE | 8812.22 |
These accounts have been a accurate statement of Groby Group finances for year endi
Signed ……………………………
accepted as a true and y Community Library ing 31 January 2021
……………………..