## **Team Bath Athletic Club Trustees Annual Report for 2025 AGM** ## **+** **Independently examined financial statements year ending 31. 03. 2025.** **Senior Men and Women teams at the end of the Welsh Castles Relay 2025** **CHARITY NUMBER 1165972** **TBAC Trustees annual report for AGM November 2025** The Trustees present their Annual Report to the Annual General meeting November 2025 including the Independent Examiner’s Report for the financial year ended 31 March 2025. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland - Charities SORP (FRS 102). ## **Reference and administration details** Team Bath Athletic Club is a Charitable Incorporated Organisation (CIO), registered number 1165972. The registered address is Team Bath Athletic Club, Sports Development Office, Sports Training Village, University of Bath, Claverton Down, Bath BA2 7AY. website www.teambathac.org email address chair@teambathac.org The Independent Financial Examiner is Dione Hicks FCA, of DR Hicks Chartered Accountants Lucie Osborne is employed on a contract as Club Executive Administrator and has been in post 4 years. TBAC has 26 coaching staff on its payroll under non contracted zero hours arrangements. ## **Structure, Governance and Management** **Governing document** - This is an ‘Association’ model constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees. It was adopted on 10 March 2016 **The Trust Board** is the top level of Club management responsible for strategy, governance, and major financial decisions. Trustees are elected at the Annual General Meeting. The members or the charity trustees may at any time decide to appoint a new charity trustee. A person so appointed by the members of the CIO shall retire at the next AGM and stand for election. At every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive terms but may be reappointed after an interval of at least three years. The Trustees who served since the Last AGM, or who have been appointed or resigned since, are: Simon Brace (Elected 2019, 2022) Paul King (Elected 2017, 2021, 2024 Heather Fell (Elected 2022) Mark Thomas (Elected 2021) Martyn Morant (Resigned April 2024) Alison Arnold (Elected 2023) Paul Wilman (Elected 2024) Philip Jacubowski (Elected 2024) Paul King has been Chair of Trustees since Nov 2023 Tom Hutchison Attends Trustee meetings as Executive Committee Chair Secretary, (but not a trustee) **The Executive Committee** takes care of weekly club management. It is appointed by trustees rather than voted in at AGMs as in other governance models. Members must stand down after 3 years but can be reappointed twice in the same way as trustees. There is a good turn over and new members are welcome. **Executive Committee:** The current functions appointments and dates are. 1. Executive Secretary Tom Hutchison April 2021 2. Treasurer Martyn Morant April 2023 3. Track and Field (officials and parents) Ian Osborne Oct 2022 Charity number 1165972 Page | 1 **TBAC Trustees annual report for AGM November 2025** 4. Track and field (athletes ) 5. Junior endurance coaching 6. Senior Endurance Running 7. Communications and Marketing 8. Welfare Safety and Quality 9. Club Development 10. Executive manager (non-voting) Martin Rush July 2022 (Trustee) Mark Thomas Sept 23 Aaron Pritchard June 2023 Vacancy Aaron Pritchard March 2023 Lucie Osborne ## **Management meetings** ## **Trust Board meetings** There have been 4 trust board meetings in the last 12 months of which one was the last AGM, and one was a joint meeting with the Executive: Here is a flavour of the agenda items. ## **13 Jan 2025** - Decision to replace membership system. - Actions arising from the independent review of the high jump coaching dispute. - Start work on a Club social media Policy. - Set club fees and staff pay scales for 2025/2026 ## **7 April 2024 Combined with Executive** - End year accounts are healthy. - Future Club Projects. - STV price increases. - **‘Sportmember’** chosen as new club management system. Iain Osborne to lead change. - Martyn Morant Treasurer services to be contracted out at a very favourable rate. Martyn to resign as trustee but attend the executive both as club member and financial contractor. - • Paul Wilman becomes Trustee responsible for review of Club balance sheets. ## **07 July 2025** - Life membership for Andy Mullett. - Increased demand for September 365 academy places - Senior Membership also increases. - Managing the resultant surplus club income: Future costs. future projects. - Improving access and participation within the club. - Social media policy now on the web site. - Review of club contract with STV. - Recruit new female welfare officers. - Recruit more Trust board members. - Write or adapt and adopt a Sexual Harassment Policy. ## **Executive Committee Meetings** This committee has met 7 times by zoom since last AGM. ## **9 Dec 2024** - High jump coaching dispute recommendations ## **6 Jan 2025** - Potential new membership system - Membership fee rates for 2025/26 - New race director for Natasha Lewis 10k Kim Brace. - New Club Social media policy. - Social Secretary: No applications: Abandon search: Social aspects to be considered within every event. - Progress on High Jump Dispute report recommendations. Page | 2 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **17 Feb 2025** - STV partnership agreement. - Subscriptions for 2025/2026 season. - Future of the treasurer: Accept proposal to outsource Finance management. - 365 Academy curriculum review. ## **7 April** - Combined with Trustees as above. ## **30 June 2025** - Increased demand for 365 academy places. - Coping with increased income from increased membership. - New membership implementation. - Meetings with Kingswood school about possible track facilities there in future. - Recruiting new female welfare officer. - Demand for sprint group specialty places. - Club relays Welsh Castles and Cotswold way. - Incentivising turnout to Track competitions. ## **11 August** - Sexual harassment guidelines. - New shelving for Jumps and throws cupboard. - Membership data transfer onto new system. - Report of meeting with Catherine Evans at STV - Track refurbishment August 2026. - Tracking system for welfare issues. - Natasha Lewis 10k. ## **2[nd] October** - Finance and projected end year balance. - More throws equipment. - Executive and trustee biographies. - Demo of new club management system. - Progress on issues with the STV. - New welfare officers. - Coach coordinator recruitment. - Electronic timing systems. - Upcoming AGM. ## **Relationship with related parties** Team Bath Athletic Club is affiliated to and registered with UK Athletics and England Athletics. Members are also registered with these organisations for competition. These bodies also provide registration of coaches, which includes Disclosure and Barring Services checks and a coach education programme. UK Athletics provides Insurance for all registered clubs, which covers all athletic events, training, and most aspects of club administration. Team Bath Athletic Club is also affiliated to regional athletics associations which provide the athletics competition for club members. ## **Club standards** In March 2022 England Athletics announced a national Club Standards Scheme. This is a development from the older ‘Clubmark’ Scheme but targeted at athletics clubs, who now must participate to register with England Athletics. **TBAC now meets 7 out of 7 standards** . We have solved a previous problem of incomplete coach registration by means of an active policy of renewal reminder and not allowing coaches with lapsed registration to remain on the club coaching list. Page | 3 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **Major Risks** The principal risks facing the club arise from public and employee liability and safeguarding issues which can arise during events, training, and coaching sessions. - **Insurance** – Over and above England Athletics cover, the club purchases Public Liability Insurance up to 10 million pounds from **Victor Insurance: A Multi Cover Third Sector Secure Insurance Policy** covering the public events it organises. - **Safeguarding** - the Club has two Welfare Officers as recommended by England Athletics: Aaron Pritchard with a background in teaching, is the Lead welfare officer and male officer. Philippa Spruit with a background in counselling is our female welfare officer. She has served 10 years, and her replacement is currently being recruited. There are policies and procedures in place surrounding safeguarding, which are regularly reviewed. There have been minor welfare issues this year but only one that required action outside the club. This was an issue of coach welfare rather than athlete welfare and was resolved with help from The England Athletics regional advisor. ## **Public Benefit** Team Bath Athletic Club is not targeted at specific groups. People of all ages and abilities aged 8 and over are welcome. As well as programmes for young people we also run adult beginner training groups so that those who are new to athletics are fully catered for and encouraged. The only decisions about which individuals may join are those relating to availability within a group and the group which is most suitable for the athlete’s current level of ability. Decisions about which groups exist depend on the availability of coaching staff and other resources. In organising and managing these activities the trustees have carried out the charity’s purposes in a way which: - is in accordance with the charity’s purpose. - is for the public benefit. - has regard to the commission’s public benefit guidance where relevant. - is in accordance with the general framework for trustee decision making. ## **Objectives and Activities** The object of Team Bath Athletic Club is the promotion of community participation in healthy recreation by the provision of facilities, coaching and equipment for athletics. ## To achieve this: - The Club hires University of Bath Sports Training Village (STV) track and field facilities for the exclusive use of club members, three sessions a week. Qualified club coaches provide training. - Road and off-road running sessions take place weekly from the STV. - club members also meet informally to train outside these times. - By joining the club, members automatically become affiliated to England Athletics which provides sports insurance and a range of additional benefits associated with the sport of athletics. - The club organises races and athletics meetings and enters teams in athletic events. - The club has a newsletter and website about all aspects of local running and an active social media presence. - The club runs “365 Academy” - an introduction to athletics course for 8 to 14 years olds - The club organises social events for adult athletes. Both junior and senior athletes in the club compete and achieve at all levels in the sport, and their achievements are a result of the strong coaching team and structure and organisation of the regular training sessions. There is undoubted benefit to the self-esteem, health, and well-being of the members because of the training and coaching sessions and participation in athletic events. The increase in numbers for adult beginner training groups also demonstrates that we are providing access to healthy recreation for an increasingly wider public. The 365 Academy programme, which provides access to athletics for 8 to 14-year-olds, continues to increase in popularity, and we continue to recruit and train new coaches to take these groups. These Page | 4 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** 365 programmes provide athletics coaching for young people which is not available elsewhere, providing a healthy recreational activity and athletic development. Many of the young people joining this programme have developed and joined the main body of young athletes in the club who take part in athletics competitions. As a result, the strength of our athletics teams has improved, and we perform well in athletics league events. ## **Membership Report** From Lucie Osborne. Figure as of mid-October 2025 |Full Member|590| |---|---| |Basic Member|26| |Student|27| |365|194| |Coach/Staff/Trustee|40| |Life Member|5| |Total|882| Full membership numbers have increased by just under 100 since this time last year. Enquiries for all specialist groups are constant; every group has grown throughout the last 12 months. Over the summer the increase in numbers has resulted in waitlists being started for both sprint groups and the throws group. Endurance membership remains very high, and our 3 middle-distance groups are almost at capacity. 365 numbers are close to 200 across the 3 days. We have added an extra group on Thursday evening and Sunday morning and have taken on 2 new coaches. We are currently upgrading our new membership system, which will allow members to have more control over their details. There will also be an app that should greatly improve communication. ## **Achievements and performances: Club Results** ## **Senior Endurance Lead Coach Paul King** Successes: - Super summer with a significant increase in members. Big thanks to the coaching support that provides opportunity for all this to happen. - Successful Gloucester XC League 2024-25 (SM 1[st] ; Masters M 2[nd] ; SW 2[nd] ; Masters W 1[st] ). - Successful Welsh Castle Relay (SW 2[nd] ) and the Cotswold Way event (Open 3[rd] ; SW 1[st] ; Masters 3[rd] ) - Race Director Tom Hutchison. - Best-ever Midland Counties Road Relay Championships (Masters W 1[st] ; SW 3[rd] ). - Best-ever National Road Relay Championships (SW 4[th] ). - Successful Run for Tash event - Race Director Kim Brace. - Individual Highlight: Justin Davies (coached by Martin Rush) achieving silver (1:44.97) in the European U23 Champs and narrowly missing Senior GB selection for the World Championships. - Excellent Marathon performances with Alex Carter (2:17:22) and James Reeder (2:18:05) leading the S West Rankings with Anna Domville (2:38:17) 2[nd] and Hannah Alderson (2:40:39) 4[th] . - Number of ultra-runners achieving National titles. - Number of Bi- and Triathletes achieving National and European titles. - Several masters athletes have gained England representative honours. ## **Junior Endurance Lead Coach Mark Thomas** - The three groups together have around 90 to 100 athletes. Page | 5 Charity number 1165972 ## **TBAC Trustees annual report for AGM November 2025** - Talent: We have three athletes on the England Youth Talent Programme: Toby Loughlin, Stanley Wyatt, and Poppy Feasey. All have had outstanding seasons. - Everything seems to be running smoothly. ## **Sprints and Hurdles Group: Lead coach Graham Mattacks** - Coaching: Ken Muhumuza has finished his full coach course Dominic Flavell recently finished his Assistant Coach course. - Talent: We have three athletes on key programmes: Gertie Blewitt (England Talent Programme), Joel Mattacks (Senior England Talent Programme), and Ewan Murray (British Athletics Future Programme). - We're encouraging more participation in Midland and other T&F leagues. ## **Sprints and Hurdles Group: Lead coach Julie Alexander** Group now has over 50 athletes with a strong balance of both male and female athletes. Many younger athletes gained valuable experience competing in the LAG and Avon League and have stepped up to support the club. The development group enjoyed an excellent year, recording multiple PBs and strong performances in both the UAG YDL and Avon League. Several athletes stepped up to national level, competing at the ESAA and EA Championships. A particular highlight was Charlie Staddon earning his first GB vest and representing the team in Finland. Overall, it’s been a great season with the invaluable coaching support of Jamie Matthews alongside Joe Carter. We continue to fine tune the best format for managing these groups and the individual athletes’ development. ## **Jumps: Lead coach Di Viles** This year has been a year of rebuilding after losing several long-standing athletes. However, we have acquired some very promising new young athletes. The highlight of last winter’ s indoor season was Grace Witcher winning the S West Indoor Championships at Cardiff in the U/17W category with a new PB of 1.55m, in her first year in the age group. She went on during the outdoor season to improve her PB to 1.56m, which places her second in the S West Rankings. She also recently won a bronze medal in the YDL UAG National final. During the indoor season, James Boyd won a bronze medal in the S West Indoor Championships U/17M with 1.75m. He also won silver at Avon AA Champs with a PB of 1.80m. In the U/17M another outstanding performer was Marley Adams who won Wiltshire Schools Championships with 1.81m and followed this up with a silver medal in the S West Inter Counties Championships in Exeter. Ella Delin is another who had an excellent season in her first year in the U/15G age group, winning many open meetings, the most recent being at Exeter where she produced a new PB of 1.52m. She also won Avon Schools and a bronze medal in the S West Inter Counties at Exeter. In the same age group, newcomer Lottie Rodeck won Wiltshire County Championships at Swindon and produced a new PB of 1.45m to win in the YDL LAG match at Aberdare. We have several athletes ranking very highly in the S West with Grace Witcher at no 2 in the U/17 age group and Daisy Duncan 5th, whilst Marley Adams and James Boyd are at no’s 6 and 7 respectively, with Jacob Sanchez-Fulton at 16 with 1.71m, George Wylie at 17 with 1.70m and AJ Evans at 23 with 1.65m. In the U /15G Ella Delin is ranked 4th with Lottie Rodeck at 12th and U/13B has Tom Whitby 5th with 1.45m and Harry de Main at 16th with 1.35m. Page | 6 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** Most of these athletes are in the bottom of their age groups and, with the new age groups coming in next season, will have two more years in the age groups. The future looks very promising. ## **Throws: Lead coach Ken Holmes** - The last 12 months have been exceptional with more athletes joining the group and significant improvements in performance. - Successes: Seven out of 27 athletes in the group are currently in the top 35 in the UK for their age group. Huge congrats to Corey Summers for being accepted onto the England Youth Talent Programme. - Capacity: Getting close to full, which on the one hand is encouraging but can make it difficult for everyone to get enough throwing time. - Need: We need to work with the Club in purchasing more equipment (javelins and discuses) to satisfy the athlete needs. ## **Sponsorship and grants** Thank you to Running Bath, who have sponsored Cotswold Way Relay and Hilly Half Prizes. ## **TBAC and the Natasha Lewis Foundations** The connection between Team Bath AC and the Natasha Lewis Foundation (NLF) has continued. NLF was set up in 2021 when after Natasha Lewis was tragically killed whilst on a training run following a collision with a car. The aim of the foundation is to support athletes in realising their potential and fulfilling their dreams whether through provision of sporting apparel, physiotherapy sessions, strength and conditioning nutritional guidance and mentor ship working with TBAC and other organisations. The foundation also provided extra support for TBAC in equipment and coaching qualifications that would benefit the wider club. **The NLF supported athletes last year and next are:** |2024-2025||2025-2026|| |---|---|---|---| |Name|details|Name|details| |Will Willets|U20. sprints|Will Willetts|U20. sprints| |Mia Mc Callum|U15. long J. sprints|Mia McMullen|U17. long J. sprints| |Corey Summers|U15. javelin|Corey Summers|U17. javelin| |Tilley Nickell|U 21. End. S.-chase|Tilly Nickell|U 20. End. S.-chase| |Tobi-Lee Loughlin|U15. endurance|Tobi-Lee Loughlin|U17. endurance| |Gertie Blewitt|U17. sprints|Gertie Blewitt|U20. sprints| |Euan Murray|U17. long J. sprints|Euan Murray|U20. long J. sprints| |Rosie Dalton|U15. javelin|Stanley Wyatt|U17. Mid. D. S.-chase| |Daisy Duncan|U15. high jump|Jade Kinsey|Sen. sprints| |Anna Domville|Sen. endurance|Olivia Paul|U17. S.-chase| |Charlie Haines|U17. 400 800 1500|Ethan Taylor|U17. throws| |Thomas White|U15. M Dist. H-J.|Thomas Southgate|U17. sprints| |Katie Mackintosh|U23. 400 hurdles|Beth Turner|U17. sprints| |Jemima woods|U17. sprints, hurdles|Annabelle Wallace|U23. Endurance| |Mia Bates|U23. hurdles|Joel Mattacks|S. Para LJ. sprints| |Ash Avis|U17. sprints||| The athletes from 24/25 each got £500 support to use as they wished. This year it’s more structured…£500 each, but £125 to spend in Running Bath, £125 to spend in John Moore Sports, plus £250 to spend on other support ie. physio, race entries etc. Page | 7 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## _**Run for Tash 10K 2025.**_ This year Team Bath AC took on the organisation of the Run for Tash 10K with the intention that all proceeds would go towards funding initiatives at TBAC to continue the legacy of Natasha Lewis…such as coaching qualifications and equipment. Hosted at Odd Down on the 7th of September, we registered the race with England Athletics in a bid to attract more club runners and those hunting an official PB. Around 120 runners took part with a good turn out from TBAC, the weather gods surprised us with torrential rain and an electric storm (that was not forecast!). It did not dampen spirits, just added to the emotional charge of the event. Tash’s family were volunteering, and there were several of her friends taking part…it was clear how much it meant to everyone to gather and celebrate Tash’s memory. Quite a few people who used to be trained by Tash commented “she’s intentionally making it harder for us with the rain and sat up there laughing”. The vibe amongst the volunteers was also brilliant…many of them were parents of NLF athletes and I was really touched by how positive and helpful everyone was despite the conditions. The rain didn’t stop the speedy times and personal bests, it was fantastic to see TBAC Toby Loughlin (supported by NLF) take the win in 32:12, and TBAC Flo Thwaites-Miles take the female win in 38:50…they will both be the first to have their respective names engraved on the Run for Tash 10K trophies. A HUGE THANK YOU to everyone who volunteered and to all those who sponsored and supported the race: Freestyle Designs Wessex Water Running Bath Barfoots Andy Tinner of Bath Fit Fam Mendip Medical Jonathan Schofield photography David Bewick (website build) Team Bath AC will continue to organise this race on an annual basis; entries are now open for the 2026 race which will take place at Odd Down on the 6th September. Please sign up! Page | 8 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **FINANCIAL REVIEW** The principal sources of income for the Club are membership subscriptions and enrolment fees for the 365 programmes, and income from races and athletics meetings. Total income for the year was £160,680. The 365-programme contributed £45,959 to this total, race fees and events were £30,641, grants and other income totalled £2,170 and Club membership was £81,910. Total income was up £26,679 on the prior year. £25,834 of this increase came from monthly and annual club membership fees, £1,711 from race fees and events, other income was lower by £866 due to the Gala not being repeated in 2025. Costs in the year were a total of £134,459, consisting of £43,555 for personnel and coaching costs, £40,605 for track & facilities hire, £14,970 for UK athletics membership fees and £35,329 for administrative, training and event costs. The total income less the total costs for the year resulted in a net gain of £26,221, which when added to the reserves brought forward from the prior year, results in a closing reserves balance of £52,170. Membership numbers continue to grow in the current financial year and with no significant changes to the operational cost structure the Club is forecasted to further strengthen its financial position. Consideration has been given by the Trustees to its financial reserve policy (see notes to the financial statements). In line with the guidance from the charity commission the trustees have evaluated the principal risks to the club regarding unforeseen circumstances and its desire to keep re investing in the clubs activities, members and coaching staff. The Trustees believe that the Club should at least be break-even in the current financial year; the reserves on 31 March 2025 should be sufficient to cover any unforeseen deficits during the current and following financial years, so the Club will continue as a going concern over the course of the next twelve months. The Trustees continually monitor the Club’s ongoing financial situation and consider ways in which the Club’s finances can be improved and invested for the long-term benefit of the Club and its members. The Trustees approved the Trustees’ Annual Report to be presented to the Annual General Meeting on 17 November 2024, and which is signed on behalf of the charity’s trustees by Paul King Chair of Trustee s Martyn Morant Treasurer Page | 9 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **Independent Examiners Report to the members of Team Bath Athletic Club for the financial year ending 31 MARCH 2025** I report to the members on my examination of the accounts of Team Bath Athletic Club for the year ended 31 March 2025. ## **Respective responsibilities of Trustees and examiner** The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act; follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - 1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Charities Act have not been met; or - 2) to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached. ______________________ Ms Dione Hicks FCA DR Hicks Chartered Accountants 107 Penn Hill Road Bath BA1 3RU Page | 10 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **Income and expenditure account for the year ending 31 MARCH 2025** The above results relate wholly to continuing activities; there were no recognised gains or losses other than those included above. All income and expenditure in the year arose from Unrestricted funds. The accompanying accounting policies and notes form an integral part of these financial statements. Page | 11 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **BALANCE SHEET AS AT 31 MARCH 2025** The accompanying accounting policies and notes form an integral part of these financial statements. Page | 12 Charity number 1165972 **TBAC Trustees annual report for AGM November 2025** ## **Notes to the Financial statements for the year ended 31 March 2025** ## **1. PRINCIPAL ACCOUNTING POLICIES** The accounts have been prepared under the historical cost convention in accordance with the Financial Reporting Standard for Smaller Entities, the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP FRS102). The charity is a public entity as defined under FRS102. There are no material uncertainties affecting the ability of the charity to continue as a going concern. **Incoming resources** - all incoming resources are included in the statement of financial activities when the Club is entitled to the income, and the amount can be quantified with reasonable accuracy. **Resources expended** - Expenditure is recognised when a liability is incurred. Expenditure includes VAT which cannot be recovered and is reported as part of the expenditure to which it relates. **Fund Accounting -** Restricted Funds are held to be used for specified purposes, as indicated by the donors. General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Club. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to set aside to use for a specific purpose. **Taxation –** the Club is a registered charity and as such tax exemption applies to the income arising from and expended on activities. **Reserves policy –** The Trustees of the club recognise the importance of having a reserves policy to protect and safeguard the assets of the club and ensure it can reasonably withstand the impact of any unforeseen circumstances that may adversely affect its ongoing activities. An assessment by the treasurer and members of the board of trustees concluded that £10,000 was considered the bare minimum of reserves required to manage commitments to facilities and staff, but that an additional £15,000 contingency should be added to this for operational fluctuations. The total reserve policy is therefore £25,000 which is preserved in a separate deposit account. The policy will be reviewed annual by the Board of Trustees and updated as required. Page | 13 Charity number 1165972