Trustees Annual Report 2024 Recei ts&Pa ents for 2024 Total cash in the bank at 31" December 2024 was £34,125.25 of which £31,953.70 was held In the savings account and £2,171.55 in the current accounL I have some queries with the accounts but it should largely remain as presented this evening, Income Total income for 2024 was £21,394.16 up £3,275.86 on 2023 and total payments in the year were £22,840.70, an increase of £3.629.36 on the previous year. Hall Hire Total income from hall hire in 2024 was £14,050.50, up slightly on 2023 (£13,896). Main income for the hall come from private bookings for family events such as birthday parties. wedding5, blessings & anniversarles, baby showers and wakes. We also hire the hall for regular group bookings which include exerclse classes, martial arts and dance groups., club AGMS, and hire for communlty events such as regular 'Warm Rooms, provided by our local Parish Council. We did see a yoga class start up with a few sessions, but this sadly didn't contlnue. The Trustees would like to express thanks to our regular hirers who by hiring our venue continue to support us: Kuk Sool Wan, Pilates, Step Aerobics, PWL Dance school & Swing Jive classes. We also host other annual celebratory and charity events on our slte. It was great to see the return of Mildenhall Cycling Club's one day Cycling Mini-Fest on the Sunday th 25 August. The Gunners have re-commenced hosttng home matches on slte. Total hlre for the year was £230, You may note from the receipts & payments that there was no income from pitch fees (food stall) for 2024. Sadly, the pop-up pizza van has not returned to West Row following a paternity break This income stream had generated £550 in 2023. We received two small grants during 2024. £500 from West Suffolk Dlstrict Councll as a donation towards the Family Fun Day. We were also awarded an additional £250 from West Row Parish Councils towards the cost of movable junior size goal posts. We had recelved funding in the previous year from West Suffolk District Council and Suffolk County Council and were able to complete the purchase in 2024. Both goal posts are now up and being utilized regularly by local chlldren. Our thanks to all the councils for their support. Total cost of the goals was £3.223.12 with £2,250 coming from grant funding. in Don tions The Family Fun Day made a welcome reappearance in 2024 raising much needed funds towards the upkeep of our site. As always proceed5 from the raffle are ring-fenced for costs associated with the children's play park Total fundraising for the year was £3,887.83 of which £1,492 was raised from the prize draw. We had numerous stalls & games this year and the dog show proved extremely popular. Total fundraising from stalls including the tombola raised £2.272.83, Other donations received on the day included £100 from Sue Peachey, £73 from The Gunners and £165 from the bar. A huge thanks go to everyone involved - all their hard work and the added benefrt of a very warm day for the time of year made it a great success. EV Poin As reported last year we had expressed an interest in joining Suffolk County Council's new Concession scheme which was due to go live in July 2024. Unfortunately, this was delayed and the funding of the back-end system by SCC ceased at the end of June. We took the decision to continue to operate 2 of the 4 charging points on site; we had to find a new'interim, solution, commit to a full year contract to continue with the existing provider, or switch off the facility completsly until adoption could take place. Operating 2 sockets meant we could still provide a charging facility whilst awaiting the award of concession contract and legal process of adoption of the EV points) rather than switching off all 4 charge points thereby losing revenue and custom for an unknown period. The cost for this was £909.12 for a one-year contract running 01/07/24-30/06/2025. 1 managed to negotiate payment in instalments over 9 months through to Feb 2025. Once the EV points are adopted all responsibility for maintenance and costs will lie with Connected Kerb and the expectation is we would recelve a modest revenue from the points. We introduced a new Income stream durlng the year by offering advertislng space on the football pitch. Currently we have 2 boards on site. Anyone interested in advertislng can purchase their own board to an agreed size and will then be charged £100 per calendar year Cor pro-rata'd for part of a year) renewed on I" September each year. One of our advertisers has actually paid for 2 years upfrontl Expenditure Totsl expendlture for the year was up £3,629.36 on 2023 to £22,840.70. Villa Our largest outgoing for the site Is maintenance of the Hall and the total for 2024 came in at £7,013.99. The floor had a light sand and re-lacquer at a cost of £1,411.20. We had a water 'leak' which we only because aware of as reported by Anglian Water from meter readings but explained a particularly large bill for one period, Investigations located the fault with the water heater in the Ladie5 WC whlch was rectified, We also needed to replace tsps In the tt)ilets and Idtchen along wlth full replacement of a toilet & cistern which cost £768. Another unexpected and large bill was the replacement of the oil-fired boiler which failed In February. It was replaced like for like at a cost of £3,741.60 and meant existing controls etc. could be re-used. Pla Area Maintenance costs for the Children's Play area is another large outgoing costing £2,413.55 in the year. As no solution could be found to the tunnel and with it becoming both an eyesore and H&S concern it was decided to completely remove this piece of equipment and turf over the area. This work cost £700 but leaves the area more visually pleasing and safer. Longer term if further funding can be obtsined perhaps a new piece of play equipment could be installed in its place. We also held an action morning In June where 20m3 of play bark at a cost of £854.40 was distributed across the separate sections within the park Our thanks go to Barry Shipp for collecting the bark at no charge and Mildenhall Building Supplies for providing Mini digger, dumper and a driver saving valuable time and efforL Thanks also to all the volunteers on the day. Another piece of equipment (gyrosphere?) developed a fault and had to be cordoned off whilst replacement parts were sourced and fitted. The parts cost £465. Graham Morley and Mark Garrard for their efforts in sorting this out. Energy costs have increased considerably and electricity charges are now our second largest outgoing. Electricity Costs for the hall were £4,118.54 compared to £1,922.90 in 2023 which had doubled from 2022 when we came out of our long fixed-term contracts so had been shielded from the volatile markets during Covid and the Ukraine war. Standing charges are now also much higher and account for the bulk of the costs for the two other meters for pavilion and particularly the tennis court meter which only supplies the power to the phone box/defibrillator. On 01104/2024 West Row Parish Council assumed responsibility for the defibrillator including the electricity and insurance and other ongoing maintenance costs. Licensing costs, waste collection and insurance costs were sRmilar to the previous year. Despite the removal of the defibrillator and associate equipment insurance costs went up although we did also add the new sports equipment (moveable goals) to the insurance inventory. We have reduced our website costs by moving to google sites with help From Martin Bedford, so going forward will have minimal cost for a SSL certificate. Most of the income payments from hall hire by individuals continues to be made by cash with a very few cheque payments, although all regular hirers (classes/clubs) are now making faster payment/bank credit. All supplier payments continue to be made by faster payment online or direct debit Interest earned from the savings account in 2024 was £367.10 compared to £304.70 in 2023. As usually reported the Village Hall continues to be a popular choice for family parties and other events as we have well maintained facilities and pleasant surroundings. As the building ages we can expect that maintenance costs will continue to increase. We have seen this in 2024 having to replace large and expensive fixtures such as the boiler. l always report that it would be pertinent to introduce a programme of maintenance including the building on site and equipment in the play park to ensure equipment reaches full lifespan and that replacement costs can be staggered across financial years. We can also expectto see increases in Local Authority charges such as rates and waste collections, along with utilities. Totsl Net Expenditure over Income for 2024 after depreciation saw a loss of £4,181.24. Some of this can be accounted for mainly due to boiler replacement and the large increase in electricity costs. Also moving the EV points over to the Concession with Plug In Suffolk in 2025 will reduce outgoings. We have mitigated some of the impact of costs with the much needed fundraising boost from the Fun Day in 2024. If this became an annual event it would provide another regular income stream. Marketing of the advertising space could also generate further income. Finally, I would like to thank Gerald Copsey. and Financial Management Services in Bury St Edmunds once again for assistance with the annual audit of the Village Hall accounts for 2024 which are attached for information. ## **West Row Village Hall Foundation** ## Balance Sheet As At 31st December 2024 |2023
366,412.40
7,246.99
_______
7,246.99
5,385.00
11.89
_______
5,396.89
2,331.89
_______
3,065.00
________
376,724.39
525.00
2,453.63
7,707.32
34,316.50
_______
45,002.45
776.80
150.00
_______
926.80
44,075.65
________
420,800.04
________
424,224.97
-3,424.93
________
420,800.04
________|2024
**Fixed Assets**
Village Hall
366,412.40
Play Area
7,246.99
Less Depreciation
724.99
_______
6,522.00
Equipment WDV
3,065.00
Additions
6,974.71
_______
10,039.71
Less Depreciation
2,009.71
_______
8,030.00
________
380,964.40
**Current Assets**
Prepayments: Electricity & Rates
633.54
Debtors
2,163.67
Cash at Bank : Current Account
2,171.55
: Deposit Account
31,974.38
_______
Total current assets
36,943.14
**Current Liabilities**
Creditors
566.20
Accruals
722.54
_______
1,288.74
Net current assets
35,654.40
________
416,618.80
________
**The Funds of the charity**
Unrestricted funds
Balance at 01 January 2024
420,800.04
Excess of Expenditure over Income in year
-4,181.24
________
Balance at 31 December 2024
416,618.80
________| |---|---| Finance & Management Services **West Row Village Hall Foundation** ## **Receipts and Payments for the year ended 31st December 2024** |2023
£
£
13,896.00
715.00
2,000.00
400.00
802.60
304.70
_______
18,118.30
5,474.06
1,260.00
84.00
3,679.40
345.60
941.84
376.75
856.53
1,922.90
6.46
52.09
1,323.70
316.78
1,702.22
457.28
411.73
_______
19,211.34
2,331.89
_______
21,543.23
_______
-3,424.93
_______|**Receipts**
2024
£
£
Hall Lettings
13,996.50
Football Pavillion and Pitch
230.00
Grants
750.00
Donations
515.00
Pitch Fees
54.00
Advertising Income
291.67
Bowls Clubs share of costs
400.00
EV Income
792.02
Fundraising
3,887.83
Miscellaneous
110.04
Interest Received
367.10
_______
Total Receipts
21,394.16
**Direct Charitable Expenditure**
Maintenance
: Hall
7,013.99
: Field
1,716.80
: Football hut
147.34
: Play Area
2,413.55
: Tennis courts
EV Charging points
909.12
Waste collection inc Septic tank
993.91
Rates
529.47
Water
423.70
Electricity Hall
4,118.54
Electricity Tennis Court
246.57
Electricity Football Hut
216.00
Fuel
664.02
Web site costs
Insurance
1,856.48
Licences
484.80
Fund Raising expenses
934.41
Sundry
172.00
_______
22,840.70
**Other costs**
Depeciation
2,734.70
_______
Total Expenditure
25,575.40
_______
Total Net Expenditure over Income for the year
-4,181.24
_______| |---|---|