WEST ROW VILLAGE HALL FOUNDATION
REGISTERED CHARTIY NUMBER 1165959
ANNUAL REPORT & ACCOUNTS 2021
PERIOD: 1[st] JANUARY 2021 TO 31[ST] DECEMBER 2021
Objectives & Activities
West Row Village Hall Foundation is a Charitable Incorporated Organisation. The objectives of this charity are set out in the constitution as follows:
To further or benefit the residents of West Row and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Achievements and Performance
The main work of the charity involves the general management & maintenance of our facilities: Village hall, playing fields, football pavilion, tennis court, children’s play park, defibrillator & parking areas.
We have made improvements this year including the installation of electric vehicle (EV) charging points on the site as part of the Plug-In Suffolk initiative and generous grant funding from Suffolk County Council. This went live at the very end of the year and we hope to see usage increase in 2022. New play equipment was also installed in the play park, through grant funding from West Suffolk District Council.
2021 has seen a slow but gradual return to normal in respect of hiring of the facilities for private and public functions following the COVID pandemic the previous year. The foundation received further state aid for further restrictions at the end of 2020 and into 2021 which assisted in mitigating fixed costs and loss of income though hall hire, fundraising and donations. The foundation had a small surplus income on the accounts again in the year, mainly due to the receipt of COVID-19 grant support as hall lettings are still lower than pre-COVID levels.
Structure, Governance and Management
West Row Village Hall Foundation is a charitable incorporated organisation (CIO), registered on 9[th] March 2016. The foundation was established on 1[st] April 2016, under the Constitution of a CIO whose only voting members are its charity trustees.
Under the requirements of the constitution, trustees are appointed to serve for a period of three years by a resolution passed at a properly convened meeting of the trustees.
Trustees during this reporting period: Gary Morley (Chairman), Karen Gallagher (Secretary), Sarah Harrison (Treasurer), Vicki Butler, Sharon Phillips, Alan Rolfe, Alan Goodenough, Mark Garrard, Carol Bebee, Gerald Copsey, Kate Wells, Katie Andrews
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,412.40 Village Hall 7,246.99 Play Aroa 3e6,412.40 7,246.99 Ferrin9 O.W L888 Depredatlon 350.CQ 11.6(.1X) Equipmonl Addrtions 10,025.00 Less Depreaatton 11,600.IXI 7,705.CQ 383,684.39 381.364.39 Overpayment• Electricity & Walec overcharged Debtors & Prepayments Cash ai Bank . Curronl Account Total current aet• SOS.77 1.890.Cf) 24 43,644.56 414.31 1,103.00 50,986.71 A¢cru•l8 42,184.58 Net curronl asBetfj 49,904.31 425,868.95 431.268.70 Th• Fund• olth• charlty Unrestneled funds 421,$44.04 Balance a101 January 2021 4,324.91 Exces5 of ExFondilure over Inclyne In y&8r 425,868.95 5,399.75 425,866 gs 801oru at 31 Dewnl>w 2021 431,268.70 We have exarnined the btsok5 #nd records ol thè Wést Row Vill890 Hall Foundalion and confimi that the above Balance She81 and attached Receipts and Expenditure account Is in 8ccord8nce therthwlh. Finan¢0 & Management SeNico6 ei
w Villa R•cel 4.253 00 665 00 12.135.00 Hall Lettings Football Pavillion and Pitch Covid Support Grants Donations & Mi8cellaneous Pitch Fees Bowls Clubs share of ¢ts 6,956.25 545.00 16,574.00 2,484.00 90.00 50 110 400.00 50.00 400.00 17.503.00 Total Receipts 27,099.25 Dlrect Charltabl E Maintenance 3,585 83 1,595.99 9797 471.95 Hall Fieh Football hul '. Play Area .. Tennis ¢ourt8 EV Char9in9 polnts Waste collectK)n In¢ Soptic tank Rates Water Eleclriclty Hall Electricity Tennis Court Elecirbcity Football Hul Fuel Web site costs Insurance Licences Fund Raising expenses Sundry 4.809 19 2,336 48 269.40 3.455.60 12.49 3,387.60 740.68 0.00 57.10 846.22 95.75 140.23 739.94 285.18 1.732.07 272.00 0.00 419.59 144 00 719.88 278.83 838 07 126 73 291.57 366.98 240 00 1,865.89 534.34 95.48 11,25309 19,379.50 th•r co• Dep8ciation 1,925.00 2.320.00 13,178.09 Totsl Expendrtufe 21,699.50 4.324 91 Totsl Net Recelpl8 over Expendilure for the year 5,399,75
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru$lee81 momb•r• of On accounts for the year ended 31 DECEMBER 2021 Charlly no Ilf any) Set out on pag•s 1&2 I report to the trustees on my examination of the accounts of the above charity {'the Trust.) for the year ended 3111212021. R••pon•lbllltles and ba$1$ of rnport Ag the chanty's trustees. you are regponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commi88ion under section 14515}{bl of the Act. Independent I have completed my examination. I confirm that no material matters have examlnerfs Statement come to my attention in connection with the examination (other than that disclosed below ') whlch gives me cause to believe that in. any material respect.. the accounting records were nol kept in accordance with 8ection 130 of the Charities Act,. or the accounts did not accord w4th the accounting records., or I have no concems and have come across no other matters in connection wrth the ex8mination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Slgnod: Date: 2oL Name: ÉIL Relevant profe83ional quallficatlon{•) or body (If any): Address: FIRST FLOOR, 40 EASTGATE STREET BURY ST EDMUNDS SUFFOLK IP33 1Y IER Oct 2018