BARTON-UNDER-NEEDWOOD CHRISTADELPHIAN ECCLESIA
A Charitable Incorporated Organisation, registered with the Charity Commission Charity number 1165952
www.bartonchristadelphians.org.uk
Annual Report
For the period 1 January to 31 December 2020
Annual Report of the Trustees
Charity Name
Barton-under-Needwood Christadelphian Ecclesia Also known as: Barton Christadelphian Church Charity number: 1165952
Principal Address
Christadelphian Hall, 1 Park Road, Barton-under-Needwood, Staffs. DE13 8DW
Trustees – The Arranging Committee (as at 31 December 2020)
Peter Turner (Secretary) Reginald Carr (Assistant Secretary) David Wilkins (Treasurer) Paul Holt Graeme Rudland Peter Monk Peter Stevens
Most of the trustee meetings in the period were attended by all Trustees.
Bankers: Lloyds Bank plc, Burton on Trent (309897) branch, PO Box 1000, BX1 1LT
Structure and Governance
The organisation is governed by a Constitution adopted on 3 February 2016 and is constituted as a Charitable Incorporated Organisation, having previously been a Charitable Association.
The charity is the legal owner of its property and assets. The Trustees collectively are legally responsible for the day-to-day management and the financial assets of the Charity and are accountable to the members.
Trustees are appointed by the members by means of an annual ballot.
There are Health & Safety, Safeguarding, Equality, Conflicts of Interest and Financial Reserve policies in place.
All Trustees give their time voluntarily and other than reimbursement of expenses receive no remuneration or other benefits.
The Trustees have taken steps to ensure that they all understand the charity’s purpose (objects) and rules as set out in the Constitution and are aware of their responsibilities to comply with
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Charity Commission guidance as set out in ‘The Essential Trustee: What you need to know, what you need to do (CC3)’.
Objects and Activities
The charity’s purpose (‘the objects’) are
To advance the Christian faith in accordance with the Christadelphian interpretation of the Bible, for the benefit of the public in Barton-under-Needwood and surrounding villages in the East Staffordshire area.
In particular by:
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holding meetings for worship, prayer, religious festivals and the preaching of the Gospel;
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providing religious teaching and publications to enlighten others on the Christadelphian faith;
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making our premises available for the benefit of the local community; and
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promotion of charitable works including, but not limited to: supporting the homeless, easing hardship and the provision of pastoral care.
Financial Overview
We began the year with a balance of £21,466, with outstanding loans of £10,500.
Receipts from collections into our own funds (unrestricted funds) during the year at £14,602 were slightly higher than in 2019. The tax rebate received on Gift Aid contributions was £3,709.
Payments and donations of £16,420 were lower than in 2019, reflecting the closure of the church to physical meetings for much of the year. Our payments included donations of £8,062 to worldwide and UK appeals.
We ended the year with an overall balance of £23,509, with outstanding loans of £8,500. Our financial situation is healthy, and we reviewed our Financial Reserve Policy during 2020.
Collections for third party charities (restricted funds) at £3,861, were lower than in 2019. Funds held for those charities at the end of the year were sent early in 2021. We are continuing our commitment to send donations of £200 annually and £50 per month to the Christadelphian Shunem Home charity to assist their cash flow.
An Independent Examination of the accounts for the period was not required as total income did not exceed £25,000.
Outreach activities (including Toddler Group)
Outreach activities have continued during the year, albeit severely curtailed due to the Covid 19 Pandemic which has caused the closure of our church to physical meetings since 15 March 2020. Since that time we have conducted meetings of worship using the Zoom application.
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To support the mental health of our members, many of whom have been isolated through shielding and living alone, we have held ZOOM coffee mornings, initially on six days per week, and reducing, following the first lockdown, to five. A total of 17 members have attended over this period, with an average daily attendance of about 10. One non-member has also attended almost every event. Another village resident has attended on a weekly basis.
Though we have not been able to run our Monday Toddler group since March, group leaders have done what they can to keep in touch with families who attended regularly, and at Christmas we gave out goody bags to families from the Church doorway, in a socially distanced way and in line with Government requirements.
Rather than sending Christmas cards this year, which we have previously delivered by hand, we have invested in a banner which was displayed on the wall of the property during the Christmas and New Year periods.
We have been unable to hold services to invite villagers to and in their place have utilised our website and Facebook page to present short messages designed to be helpful and thought provoking to support friends through difficult times.
Sunday School and Youth activities
Our Sunday School met until the temporary closure of the church in March, and normally follows the state school terms. Two classes (Junior and Senior), are open to church members' children and to children from the surrounding area. Lessons follow a flexible plan of Bible-based teachings and stories from both the Old and the New Testaments. Our teachers are volunteers from within our Barton church membership, and hold DBS certificates.
Welfare
Welfare-based activities have been few over the period, the majority of which fall into our objective of providing pastoral care. As a group of Trustees we discuss matters of welfare concerning our membership, their families and, normally, visitors to our church as a regular agenda item at our meetings.
Welfare activities in 2020 have included sending cards and flowers to the unwell and providing a much increased regular communication channel to our membership where matters of welfare are concerned. Much of the welfare within the church is carried out by our members, working behind the scenes, showing love to those around them, for which we are all grateful.
A safe environment
The church takes the safety of members and visitors seriously. All members are reminded that there is a shared responsibility for all to notice and notify and report risks and hazards. Concerns are reported to the member responsible for Maintenance who takes appropriate action and reports to Trustees' committee meetings, with a plan designed to remove or minimise those risks.
In accordance with Government guidelines, physical meetings and gatherings of any kind ceased in March 2020. Regular visits continue to be made to the hall to ensure it remains secure and safe, in accordance with advice received from our insurers.
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The maintenance of the building is of key importance to ensure the health, safety and welfare of the users of the building and its surrounding land. Regular maintenance includes:
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Annual Gas servicing of the boilers, carried out according to the Gas Safety (Installation and Use) Regulations and is undertaken during the months of December and January.
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The Electrical Installation of the building, which was tested in March 2014 in accordance with the British Standard 7671 – Requirements for Electrical Installations by a domestic installer registered with NICEIC. This is certificated for 10 years.
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Emergency exits and emergency light fittings which are tested monthly for correct operation.
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Fire Extinguisher testing and replacement
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Portable Appliance testing, in line with good practice
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Annual ladder inspections
During 2020 other maintenance issues were dealt with as and when they arose.
The building and its surroundings are subject to a programme of refurbishment which is reviewed by members, and projects are prioritised according to necessity and funding availability.
A public benefit
During the period, we collected £3,861 for external charities, which included donations to the Christadelphian Meal-a-Day fund, supporting those in most need in many parts of the world, Christadelphian Care Homes throughout the UK, and Bible Mission work in Europe and Africa, among other funds.
We have also undertaken fund-raising activities for the emergency foodbank run by the YMCA in Burton upon Trent and for MacMillan Cancer Support. In recognition of the difficult times many people were facing during the pandemic, we made additional donations totalling £3,000 to national and local charities to support the physical and mental health of communities.
We ran a weekly Toddler Group for the local community, until the temporary closure of our church in March 2020. In the brief period early in the year, as many as 30 individual parents and carers have attended, with an average weekly attendance of 22 adults and 28 children. All our volunteers hold DBS certificates.
Declaration
The Trustees declare that they have approved the Trustees’ annual report above.
Signed on behalf of the charity’s Trustees
Signed: Date: 12 March 2021
Peter Turner Secretary (at 31 December 2020)
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Charity Name No (if any) Barton Christadelphian Ecclesia 1165952 Receipts and payments accounts
Period start Period end For the period date To date from 01/012020 31/12/2020
CC16a
Section A Receipts and payments
| Unrestricted funds |
Unrestricted funds |
Restricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to | nearest £ | to nearest £ |
to nearest £ |
to nearest £ |
to nearest £ |
||||||||
| A1 Receipts | |||||||||||||
| Collections and Donations | 10,893 | 3,861 | - | 14,754 | 15,551 | ||||||||
| Tax Rebate on Gift Aid Contributions | 3,709 | - | - | 3,709 | 4,003 | ||||||||
| Interest Earned | - | - | - | - | |||||||||
| Grant | - | - | - | - | - | ||||||||
| Loan | - | - | - | - | - | ||||||||
| - | - | - | - | - | |||||||||
| Sub total(Gross income for AR) |
14,602 | 3,861 | - | 18,463 | 19,554 | ||||||||
| A2 Asset and investment sales | |||||||||||||
| - | - | - | - | - | |||||||||
| Sub total | - | - | - | - | - | ||||||||
| Total receipts | 14,602 | 3,861 | - | 18,463 | 19,554 | ||||||||
| A3 Payments | |||||||||||||
| Donations to external charities | 4,602 | 3,460 | - | 8,062 | 7,674 | ||||||||
| Preaching/Outreach expenses | 251 | - | - | 251 | 2,046 | ||||||||
| Buildingexpenses | 3,580 | - | - | 3,580 | 4,094 | ||||||||
| Pastoral & runningcosts | 2,561 | - | - | 2,561 | 3,399 | ||||||||
| Utilities | 1,966 | - | - | 1,966 | 2,569 | ||||||||
| Other external Donations | - | - | - | - | - | ||||||||
| Youth Activities | - | - | - | - | 163 | ||||||||
| - | - | - | - | ||||||||||
| **Sub total ** | 12,960 | 3,460 | - | 16,420 | 19,945 | ||||||||
| A4 Asset and investment purchases | |||||||||||||
| - | - | - | - | - | |||||||||
| **Sub total ** | - | - | - | - | - | ||||||||
| Total payments | 12,960 | 3,460 | - | 16,420 | 19,945 | ||||||||
| Net of receipts/(payments) | 1,642 | 401 | - | 2,043 | - | 391 | |||||||
| A5 Transfers between funds | - | - | - | - | - | ||||||||
| A6 Cash funds last year end | 20,951 | 515 | - | 21,466 | 21,857 | ||||||||
| Cash funds this year end | 22,593 | 916 | - | 23,509 | 21,466 |
CCXX R1 accounts (SS)
13/03/2021
1
| Barton Christadelphian Ecclesia Charity Name |
Barton Christadelphian Ecclesia Charity Name |
1165952 No (if any) |
CC16a | |
|---|---|---|---|---|
| Section B Statement of assets and liabilities at the end of the period | ||||
| Categories Signed by one or two trustees on behalf of all the trustees (as at 31/12/2020) B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use |
Signature Loan for New Ceiling/Lighting Details Lloyds Bank Cash Details Total cash funds (agree balances with receipts and payments account(s)) None Details None Details Ecclesial Premises Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 22,493 916 100 - - - 22,593 916 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) unrestricted - - - Fund to which liability relates Amount due (optional) unrestricted 8,500 - - Print Name Peter Turner Reginald Carr |
Endowment funds to nearest £ |
|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| 2025 | ||||
| Date of approval |
||||
| Peter Turner | 12/03/2021 | |||
| Reginald Carr | 12/03/2021 |
CCXX R2 accounts (SS)
13/03/2021
2