2025-05-31-accounts

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

YORK LITERATURE FESTIVAL – FESTIVAL DIRECTORS’ REVIEW OF 2024/25 CYCLE

25/05/2025

GENERAL: The YLF board made the decision to go ahead with the 2025 festival in late summer of 2024 after an extended review of the 2024 festival in March and a board reshuffle in the summer. The board decided to all be involved with the programming of the 2025 festival, contributing event ideas and organisation administration. In hindsight, this may not have been the most efficient approach but did result in no need to appoint a festival director. York St John sponsorship continued in this annual cycle, with this being the second year of a three-year deal. The agreement’s stipulations regarding continued student engagement, research input and community outreach was built into the programming activity. The festival consisted of 36 events, taking place between 6th and 29th March 2025, with an additional event on 29th April 2025. Overall, the festival was a success, with lots of positive feedback, and is in a favourable position moving forward into the next annual cycle for 2025-26. However, there are lots of things to be considered and the board was asked to provide feedback on their experiences as a means of assessing next steps.

PURPOSE: The board’s overriding CIO purpose of delivering a high-quality literature festival for the general public in York and the North East was achieved in 2025 and we provided a platform for local writing talent to engage with a wider audience.

AIMS: The board of trustees’ principal aim in 2024/25 was to ensure that a festival happened and, therefore, this aim was met. The parameters of the York St John University sponsorship were also met in terms of the programming of festival events. The main focus this year was to ascertain whether a change in programming approach would affect the festival cycle overall. The festival did not make much money overall, but this was well within the parameters of the charity’s finances. This was primarily through the cancellation of a high profile event, but other factors will also be considered in this review.

STRATEGY: Our event/ticket price profile was as follows.

Free	£0- 5	£6- 10	£11- 15	£16- 20	£21- 25	£26-30	£30+	Total
14	2	10	11	0	0	0	0	37

The largest proportion of ticket prices was free. Although this is great for audience participation, there is a problem with dropout rates, which averaged around 40-50% for

those events, as well as potentially missed income streams. Strategies regarding free events need to be established for future programming. There were a larger number of events in the £11-15 category and this did not prove detrimental to audience numbers, with several of the events achieving audience sizes of 150+. The £0-5 bracket of ticket sales is an area that may be interesting to explore in future cycles, but these events would have to be budgeted very carefully to achieve financial stability.

The festival operated with one administrative assistant and programming contributions from all YLF board of trustees members. Although this did alleviate some pressure in certain areas, maintaining communication regarding the events was difficult across several people.

A team of students from YSJU also helped to programme and deliver a small selection of three events, funded by YSJU sponsorship. This student programming was, on the whole, successful, although better communication with board members would have helped. Given the board’s approach to programming, there were several different people in charge of the events, which did result in some fragmented communication in places. Overall, though, the input from the student team was very good indeed.

ARTISTIC CONTENT:

We were able to contract nationally recognised figures within literature and popular culture, including Nobel-Laureate Abdulrazak Gurnah, Matt Haig, Susanna Clarke (although this event was unfortunately cancelled at the last minute), Susie Dent, Andrew McMillan, Sophie Hannah and David Almond.

We did have some non-fiction events on The Brontes, Classic Literature, Dylan Thomas and Horror film, but there was a lack of high-profile non-fiction figures amongst the programme which would need to be reconsidered for the 2026 festival. History and Politics in particular were lacking and this was due to the absence of an important festival friend from the programming duties during this cycle. This highlights a potential need for the board to be less reliant on other people in certain areas of programming support.

The festival expanded its offering of folk horror events, with this being the third year of inclusion. Once again, this proved popular and was priced ticketed for the first time which did not deter audiences. This themed day is proving popular and is something to consider moving forward in terms of monetising this popular part of our programming.

YSJU programme of six events, including the usual student showcase, a panel focused on women in SF, a panel on What is a Classic? and an academic book launch concerning the Brontes. The other YSJ events were with authors Naomi Booth and Angharad Hampshire.

Poetry was well represented this year, with the second Howl Owt collaboration, the third International Women’s Day Poetry Showcase (which was once again very popular) and a special evening celebrating Ukrainian Poetry in the North. The poetry programming was spearheaded by CH on the YLF Board of Trustees and was a wonderful run of events. The board needs to consider a poetry headliner for next year’s programme, although the presence of Mary Jean Chan at the International Women’s Day event was definitely a coup for this year’s programme.

There were some workshops in 2025 - including a superhero workshop and some masterclass style workshops from Sophie Hannah and Real Writers Circle - but the 2025 festival did lack the local and “hands-on” feel of 2024’s workshop offerings. There was a lack of local publishing representation too and it may be worth considering an offering similar to 2023’s Say Yes to the Small Press in the future.

There was some focused activity for children, including some younger aged events with Olivia Mulligan and Catherine Jacob and the high-profile event with David Almond. This needs future development though, perhaps through a more integrated collaboration with schools. Memoir was also represented through Anna Doble and the Three Dads.

Genres included this year:

Ficton	YA/Children	SF Fantasy Horror	Poetr y	Food	Politcs	Academic	Workshop/ Creatve/ Getng Published	Memoir	Histor y
14	3	6	6	0	0	4	3	2	0

Once again the focus here was literary, fiction and poetry, which does meet the nature of the festival. However, a realignment towards non-fiction would be a good thing. The majority of NF events in 2025 were academic in subject matter and more trade nonfiction authors need to be considered next year.

It is important for the YLF board to consider early on the number of events and their subject matter moving forward into future annual cycles, and this can then be implemented by continued utilisation of operational support such as volunteers, internship/placements or “in-kind” support from sponsorship.

VENUE PARTNERSHIPS AND SPONSORSHIP:

Venues

The use of venues for 2025 breaks down as follows:

York Explore	Black Swan	Joseph Rowntree School	York St John University	St Peter’s School	The Minster	Theatre @41	The Citadel	The Crescent	Museum Gardens+	The Blue Boar	Friargate Theatre
6	5*	2	6	6	1	2	1	4	1	1	1

*Please note that 4 of these events were the Folk Horror Day.

+This was the starting point for the Literary Walk.

York Explore Library

York Explore Library hosted six events, many of which sold out. This partnership remains stable and effective, with benefits to both sides. A perfect venue space for debut authors. However, there was not much visible marketing of the events from YE. Also, there is no AV provision for events. In future festivals, it may be good to consider how we can support this, maybe through hiring or purchase of AV equipment where needed.

St Peter’s School.

The partnership with St Peter’s School was effective once again, with high levels of AV and staff support for the six events hosted at their Memorial Hall venue. St Peter’s School remains a key partner though. Provision is always professional. Advice would be for early contact with this venue in the next cycle to firm up parameters of operation. Our normal festival liaison, Ben Fuller, was on long term leave, so some of the 2025 events at St Peter’s School were not as high-profile as we usually host. However, Susanna Clarke (unfortunately cancelled) and Matt Haig both sold out at 300 people. The St Peter’s team were very effective in providing on-site support. With Ben back in place for 2026 (?) we hope that programming for St Peter’s School will be more high profile.

The Crescent Community Venue

This year we returned to The Crescent after a successful event in 2024 and we developed the relationship further with four events this year. We had a variety of events at The Crescent this year. Anna Doble still provided music memoir focus, but we also hosted poetry, horror film talk and Andrew McMillan in this space. The discovery of cabaret style set-up at this venue was revelatory. The Crescent continues to develop as a great host partner to work with.

York St John University

Sponsorship from YSJU was achieved again in July 2023. After an initial one-year sponsorship agreement, this was increased to a three-year contract, meaning that there was £13K of sponsorship funding from them, as well as another £7K in-kind support. This arrangement will continue (review dependent) until 2026.

In terms of the sponsorship agreement requirements, we carried out several activities to ensure that these were met and achieved. YSJU branding was present across festival materials and in venues. A member of YSJU staff continued on the board. Events on YSJU campus were of a literary nature and were in line with the institution's strategic objectives and staff research interests. Student opportunities were available through the student programming project, the volunteering community and the student showcase event. Student’s gained vocational experiences through these opportunities. YSJU staff were involved with hosting events: the Folk Horror Day, Women in SF, Naomi Booth event, Angharad Hampshire’s event, the talk on What is a Classic?, the Literary Enemies event and the Brontes book launch all had input from YSJU staff members.

Collaboration between the logistical teams at YSJU and the YLF festival directors was smoother this year, with AV support booked and provided for all of the events on campus, which was an improvement on 2024. However, there was some expenses on AV provision here and it may be worth the YLF board thinking about this in relation to the YSJU sponsorship agreement.

The programming project involved three postgraduate students who saw the planning of three events through from conception to hosting. These events were the David Almond event, the Andrew McMillan event and the Emma Morgan event. RJO was in constant contact with the team and provided advice and developmental feedback to the students involved. They also had to report their plans to the YLF Board of Trustees and handled this requirement in a professional manner. Feedback from stakeholders in these events was that the student team handled themselves very professionally. The audience reactions at all of these events demonstrated that the team did a remarkable job of hosting and organizing. Report and feedback from the student team on their feelings about the project will be provided. The student team had to adapt to fluid situations, changing the format of Emma Morgan’s event due to low numbers, dealing with potentially controversial content and communication with artists. All this was handled professionally. As mentioned, communication with specific event leads on the board could have been better, but this was not too detrimental overall.

York Theatre Royal

York Theatre Royal once again ran our box office and this process seemed to operate smoothly and without concern. No event held here, but this should be an aim for 2026 if possible.

Theatre @41

After a great introduction last year, this venue was used again for the International Women’s Day and Ukrainian Poetry events. This is a great space for poetry events and one which I think can certainly be developed alongside The Crescent as a regular venue on our programming. They were keen to work with us and provided ticket sales provision for the event and online publicity.

The Blue Boar

Utilised because of the connection with Howlers Open Mic night, but a useful event space for a small number.

Joseph Rowntree School

This venue was utilised for the first time thanks to the organisation of new board member JE. David Almond and the Superhero Workshop were hosted here. Out-oftown, but the bus links to the school are excellent and there is a well-serviced car park. A variety of rooms are available and the auditorium was a wonderful space for 100-200 people. The atrium area is very conducive for events. The staff and students were extremely helpful in regards to on-site assistance. Thai venue comes highly recommended after the 2025 festival.

The Minster

A prestigious venue to have included in our programme for the first time. However, this event was planned by an external friend and YLF needs to investigate the development of a relationship with The Minster as a potential venue in the future.

MARKETING AND PR:

Publicity Routes explored this year:

YO1 Radio
BBC Radio York
York Mix - article published 3 Feb
York Independent Life
Indie York
York Mumbler - will be highlighting our children’s events on the 2nd in conjunction with Snooks trail launch.
Little Vikings - have added our children’s events to their online calendar and sent a media pack for us to consider in future
The Handy Mag package
Railing Banners

Although improved from 2024, the physical presence of YLF within the city during March could be better. More posters, banners, brochure distribution in person could be beneficial in future years.

Flyers were printed and distributed this year but it was hard to assess the impact on ticket sales from this activity. However, this was a more focused approach than previous years.

Reciprocal marketing is something we could explore in more depth next year. Reach out to other local organisations for features on the platforms and in their newsletters.

We changed the brand colours to purple this year which was repeated across social media and the brochure design. This has been met with good feedback.

SOCIAL MEDIA MARKETING

Social media marketing this year was excellent and consisted of a targeted campaign on Instagram as the main focus as well as other activity. We have gained followers on each of the platforms we have used and during peak festival season engagement was good.

Social media marketing was driven by CH this year and this is noted in the review for its success.

BROCHURE DISTRIBUTION

4000 copies of the brochure were printed and distributed around various venues in York, including York Theatre Royal, York St John University, York Explore Library network, St Peter’s School, independent bookshops and businesses around York, Visit York Tourist Information Centre.

FINANCE:

The financial success of the 2025 festival is due to the continuation of sponsorship funds. However, the festival income was enough to cover the costs of the events, with the sponsorship funds essential for YLF to cover the expenses of pre-festival preparations. The income levels were also dramatically affected by the sold out Susanna Clarke event being cancelled, which resulted in a 2K loss of revenue. However, we hope to reschedule this event in the near future. Routes to extra income need to be considered to ensure longer term prosperity for the festival. The year-end accounts are predicted to be c.£28K with an increase of £2K from June 2024.

GOVERNANCE AND STRUCTURE:

The board of trustees was restructured in the summer of 2024, with members leaving and others joining. This was a useful time to reassess roles within the board and this resulted in a reshuffling of people to make use of skill sets. Over the course of the annual cycle we have also found a new treasurer for the board of trustees.

Communication within the board of trustees has also improved over this annual cycle, with more items being covered within meetings and decisions made effectively and efficiently.

Board expertise in marketing/publicity and funding would be helpful to bolster the skill set and operational advice required by festival directors.

APPENDIX ONE: EVENT ATTENDANCE

Below are attendance figures for each event during YLF 2025:

Dylan Thomas Talk	42 (Sold Out)
International Women’s Day Poetry Showcase	54
Folk Horror Day - Hauntology Talk	40 (SO)
Folk Horror Day - Olivia Isaac Henry	30
Folk Horror Day - York Soc of Hauntologists Book Club	40 (SO)
Folk Horror Day - Bob Fischer	40 (SO)
Women In SF	87
Andrew McMillan	40
What Is a Classic?	87
Sophie Hannah Masterclass	40
Sophie Hannah Evening Event	81
Harry Whittaker	43 (SO)

Workshop with a Difference	25
David Almond	77
Susie Dent	166
Susanna Clarke (CANCELLED)	300 (SO)
Brontes and Contagion	72
Angela Ranson	30
Beyond the Walls Student Showcase	76
Ukrainian Poetry in the North	12
Superhero Workshop	15
Literary Enemies	40 (SO)
Naomi Booth	83
Angharad Hampshire	67
Abdulrazak Gurnah	74
Olivia Mulligan	12
Catherine Jacob	10
Feeding the Monster	57
Emma Morgan	10
Matt Haig	350
Anna Doble	30
Punch Porteous	100 (est across four shows)
The Three Dads	150 (SO)

TOTAL	2380

Around 200 less tickets sold than 2024.

APPENDIX TWO:

Review from the Student Programming Project Team.

BOARD OF TRUSTEES SUGGESTIONS:

A number of suggestions for the 2025-26 annual cycle are put forward here, all of which have been developed from experiences and issues which arose this year, and comments from the YLF Board of Trustees feedback form. These are of course dependent on funding and manpower:

1) Have a festival director in 2026 - one person with an overview has greater control and communication chains can be more effectively managed. Delegation could still be made to YLF Board members if necessary. This position could be paid/unpaid (TBD) and supported by paid/unpaid administrative assistance as required.

2) Free events need to be carefully considered - how can we limit the drop-off on free events? Is there another ticketing structure which encourages financial accessibility but still means there is a commitment to attend? This was the largest ticket structure in the 2025 programme and may be costing us income streams.

3) Ensure that the sponsorship agreement with YSJU continues. 2026 is the final year of the current sponsorship agreement.

4) Review artist agreements to improve wording and clauses.
5) Tighten up travel and accommodation expenses processes.

6) Disability awareness and communication - review of venues and inclusion of information in the printed brochure. Disability clause on website to be considered (eg reaching out to the YLF team regarding specific needs in a timely manner).

7) Inclusion of BSL interpreters in some of the events and advertise this prominently to appropriate audiences.

8) Assess potential collaboration between YLF and Toppings bookshop, opening October 2025.

9) Attendance lists - stop the use of paper lists. An unnecessary level of detail and potential GDPR issue. Attendance checks on mobiles or devices in the future.

10) More children’s events in 2026. This needs monitoring from the YLF Board of Trustees.

11) More non-fiction authors for 2026.

12) More local focus - poetry performers, local publishers, “behind-the-scenes” events.

13) More workshop provision - especially “hands-on” events such as Zine workshops of book binding workshops.

14) Try and find specialist knowledge for the YLF Board of Trustees and consider use of an outside grant writing specialist if a need is identified.

15) Produce a clear marketing strategy in plenty of time during the 2025-26 annual cycle.

16) YLF to consider purchase of a speaker, microphone and stand. This would allow us to deploy AV at events or venues where we feel this would be beneficial.

17) Construct an indicative annual cycle as a reference tool, listing the time of year that activities need to be done. This would help to maintain focus in terms of programming and governance.

18) Assess the shape and content of YLF 2026. The festival director should be working on a brief set by the YLF Board.

19) Construct a contingency planning policy document, plotting out the festival’s action for a variety of potential scenarios, especially event cancellations.

Welcome to OUTNUMBER

Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016

General Guidance

OUTNUMBER is an Excel based spreadsheet which uses formulas to automatically summarise the amounts entered for receipt and payment transactions by the use of codes.

Before you start:

You will need to enter some information about your group, the funds it already has and its bank balances.

These are entered on the following 3 sheets which incorporate specific guidance on how to complete them.

Cells where you will need to input information are coloured or Once you have entered the information, this cell will indicate that all information has been Yes entered accurately with a 'Yes', otherwise it will state 'No':

Coding

Each receipt and payment requires an account code. This comprises two parts:

'Your Group'!I21	(click on link)
'Codes Set Up'!C8	(click on link)
'Codes Set Up'!F8	(click on link)

An alpahbetical Fund code which should be taken from here A numeric income or expense code as allocated by you, here for income and here for expenses

Completion

Once you have entered all your receipts, payments and petty cash items for the period, the following cells will automatically indicate that the data has been input accurately with a 'Yes', otherwise these

NO NO will state 'No': This cell will be zero if all data has been input and your bank account reconciles £ -

Please note:

As the accuracy of these figures may be subject to a number of factors including; the accuracy of amounts and codes entered, alterations made (both purposely or in error) to the spreadsheet's format or formulas, and corruption of the spreadsheet file itself, it is recommended that you carry out additional checks to verify the accuracy of the figures produced.

For assistance at any time with the use of Outnumber or any accounting issues or for advice please contact:

accounting@outsource.org.uk

www.outsource.org.uk

© Copyright Outsource VCSE Support (CIC) 2016

OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016

Enter the name of your group: York Literature Festival

Enter your Charity number 1165936

Enter your year-end date: 31/05/25

Needs to be entered as DD/MM/YY

YOUR FUNDS	YOUR FUNDS	YOUR FUNDS	YOUR FUNDS	YOUR FUNDS
Funds	U/ D/ R	Code	Current Year Amount	Previous Year Amount
General funds	U	A	£ 28,993.83	£ 26,772.31
BG Marketing		B	£ -	£ -
Enter description		C	£ -	£ -
Enter description		D	£ -	£ -
Enter description		E	£ -	£ -
Enter description		F	£ -	£ -
Enter description		G	£ -	£ -

Enter description	H	£ -	£ -
Enter description	I	£ -	£ -
Enter description	J	£ -	£ -
Enter description	K	£ -	£ -
Enter description	L	£ -	£ -
Total		£ 28,993.83	£ 26,772.31


Completion Guidance
Enter the names of any designated or restricted funds in Column B Enter the names of any new funds for the current year in column B Enter U for Unrestricted funds or D for Designated funds or R for Restricted funds in Column H Enter the balance brought forward from the previous year in Column K
The current year balance on each fund updates automatically once you complete your receipts and payments



www.outsource.org.uk

For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk

NAME York Literature Festival

Your Bank Balances

Bank Accounts Account No.	Current Year Amount	Amount Previous Year
Main Account	£ 28,992.83	£ 26,771.31
Paypal	£ 1.00	£ 1.00
Old account	£ -	£ -
Enter description	£ -	£ -
Enter description	£ -	£ -
Enter description	£ -	£ -
Enter description	£ -	£ -
Total	£ 28,993.83	£ 26,772.31
Petty Cash
Petty Cash balance	£ -	£ -

Completion Guidance
Enter the names of each account held in column B Enter the account numbers of each account held in column F Enter the current year balances from the bank statements in column K Enter the previous year bank balances from the bank statements in column L

If you have petty cash, enter the amount of cash you had in your petty cash tin at the end of the financial year and beginning of the year in columns K and L respectively.

www.outsource.org.uk

For assistance at any time with the use of Outnumber or any accounting issues or advice please contact:

accounting@outsource.org.uk

NAME York Literature Festival

Your O enin Reconciliation p g

If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:
Date	Details	Pay In Ref:	Amount	Rec.
				Y
			£ -	N
			£ -	N
			£ -	N
			£ -	N
Total:			£ -

If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:	If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:
Date	Details	Cheque No:		Amount	Rec.
				£ -	N
				£ -	N
				£ -	Y
				£ -	Y
				£ -	Y
				£ -	Y
				£ -	Y
				£ -	Y
				£ -	N
				£ -	N
Total:				£ -

Reconciled Bank Balances			£ 26,772.31

Based on the above information this is the total funds amount brought forward at the start of the fnancial year				£ 26,772.31

Does the amount above agree to your funds brought forward from thepreviousyear				Yes

Once thefunds amount agrees move onto the CODES SET UPpage

For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk

NAME

York Literature Festival

Enter descriptions below for the different types of Receipts & Payments your organisation has

Receipts	Code	Payments	Code
*Gross Revenue from Events*	01	*Artists' Fees*	01
*Poetry Competition Receipts*	~~02~~	*Artists travel*	~~02~~
*Sponsorship*	~~03~~	*Artists accommodation*	~~03~~
*Grants*	~~04~~	*Venue costs*	~~04~~
*Book Sales Commission*	~~05~~	*Other event costs*	~~05~~
*AC Finalpayment*	~~06~~	*Poetry Competition Fees and Prizes*	~~06~~
*Donations*	~~07~~	*Festival Director*	~~07~~
*Account Credit*	~~08~~	*Festival brochure*	~~08~~
*Enter Description*	~~09~~	*Publicity/PR Costs*	~~09~~
*Enter Description*	10	*Insurances*	10
*Enter Description*	~~11~~	*Visit York Membership*	~~11~~
*Enter Description*	~~12~~	*Website & IT Charges*	~~12~~
*Enter Description*	~~13~~	*Admin Charges*	~~13~~
*Enter Description*	~~14~~	*IE Fee*	~~14~~
*Enter Description*	~~15~~	*Training*	~~15~~
		*Annual meeting*	~~16~~
		*Donations*	~~17~~
		*Bank charges*	~~18~~
		*2023 Festival*	~~19~~
		*Book sales contra*	~~20~~
		*Trustees expenses*	~~21~~
		*Enter Description*	~~22~~
		*Enter Description*	~~23~~
		*Enter Description*	~~24~~
		*Enter Description*	~~25~~
		*Enter Description*	~~26~~
		*Enter Description*	~~27~~

Receipts	Code	Payments	Code
*Gross Revenue from Events*	01	*Artists' Fees*	01
*Poetry Competition Receipts*	~~02~~	*Artists travel*	~~02~~
*Sponsorship*	~~03~~	*Artists accommodation*	~~03~~
*Grants*	~~04~~	*Venue costs*	~~04~~
*Book Sales Commission*	~~05~~	*Other event costs*	~~05~~
*AC Finalpayment*	~~06~~	*Poetry Competition Fees and Prizes*	~~06~~
*Donations*	~~07~~	*Festival Director*	~~07~~
*Account Credit*	~~08~~	*Festival brochure*	~~08~~
*Enter Description*	~~09~~	*Publicity/PR Costs*	~~09~~
*Enter Description*	10	*Insurances*	10
*Enter Description*	~~11~~	*Visit York Membership*	~~11~~
*Enter Description*	~~12~~	*Website & IT Charges*	~~12~~
*Enter Description*	~~13~~	*Admin Charges*	~~13~~
*Enter Description*	~~14~~	*IE Fee*	~~14~~
*Enter Description*	~~15~~	*Training*	~~15~~
		*Annual meeting*	~~16~~
		*Donations*	~~17~~
		*Bank charges*	~~18~~
		*2023 Festival*	~~19~~
		*Book sales contra*	~~20~~
		*Trustees expenses*	~~21~~
		*Enter Description*	~~22~~
		*Enter Description*	~~23~~
		*Enter Description*	~~24~~
		*Enter Description*	~~25~~
		*Enter Description*	~~26~~
		*Enter Description*	~~27~~


	*Enter Description*	~~28~~
	*Enter Description*	~~29~~
	*Cash Drawn from Bank for Petty Cash*	~~30~~

Bank Receipts For Financial Year Endin : g 31/5/2025

Mth	Date	Detail	Fund/Code e.g. (A01)
6	12/06/24	Intuit Ltd	A08
9	12/09/24	York St John University	A03
4	09/04/25	TheatreEX 41 Ltd	A01
4	11/04/25	Little Apple	A05
4	22/04/25	CriminallyGood Books	A05
4	23/04/25	York Theatre Royal	A01
5	07/05/25	Fox Lane Books	A05
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

Total

£ 23,730.98

Amount	Bank Y/N
£ 44.26	N
£ 13,000.00	N
£ 699.00	N
£ 161.76	N
£ 120.92	N
£ 9,344.04	N
£ 361.00	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
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£ -	N
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£ -	N
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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

Cheques & Bank Payments For Financial Year Ending: 31/5/2025

Mth	Date	Detail	Fund/Code e.g. (A01)
5	29/05/2025	3 Dads WalkingLim	A02
5	16/05/25	0713 Intuit Ltd Ma	A09
5	09/05/25	E HartleySmith	A01
5	07/05/25	Katelyn Anne Rober	A07
4	28/04/25	Abdulrazak Gurnah	A01
4	28/04/25	Real Writers Circl	A02
4	28/04/25	NAOMI BOOTH	A01
4	28/04/25	Mykhailo Honcharen	A01
4	28/04/25	SallyO'Connor	A21
4	16/04/25	I Heald	A01
4	16/04/25	0713 Intuit Ltd Ma	A09
4	09/04/25	Helen Comerford	A01
4	08/04/25	Anna Doble	A01
4	08/04/25	Susie Dent	A01
4	08/04/25	Katelyn Anne Rober	A07
4	08/04/25	Anna BOGUTSKAYA	A01
4	08/04/25	THE CHURCHILL HOTE	A03
4	08/04/25	Sarah Dustagheer	A01
4	08/04/25	THE CHURCHILL HOTE	A03
4	08/04/25	THE CHURCHILL HOTE	A03
4	08/04/25	THE CHURCHILL HOTE	A03
4	02/04/25	LISA STONEHOUSE	A09
4	02/04/25	YOUR LOCAL LINK LT	A09
4	02/04/25	The Crescent Ticke	A04
4	02/04/25	The Crescent Ticke	A04
4	02/04/25	The Crescent Ticke	A04
4	02/04/25	CYC Joseph Rowntre	A04
4	02/04/25	Olivia Mulligan	A01
4	02/04/25	Catherine Jacob	A01
4	02/04/25	Carolyn Milner	A21
4	02/04/25	Emma Morgan	A01
3	31/03/25	MOONRIVER PUBLISHI	A09
3	31/03/25	HarryWhitaker So	A01
3	31/03/25	Angharad Hampshire	A01
3	27/03/25	Sophie Hannah Jone	A01
3	27/03/25	DAVID ALMOND(UK)	A01
3	27/03/25	Dr Naomi Wood	A01
3	27/03/25	Andrew McMillan	A01

3	27/03/25	YORK ST JOHN UNIVE	A04
3	27/03/25	CHARLOTTE NICOLE K	A01
3	27/03/25	Lillian Akampurira	A01
3	27/03/25	Dr Una M McCormack	A01
3	24/03/25	Andrew McMillan	A01
3	24/03/25	Mr J Goodby	A01
3	24/03/25	Olivia Isaac-Henry	A01
3	24/03/25	Kim Moore	A01
3	24/03/25	Isabel Galleymore	A01
3	24/03/25	Caroline Goldschmi	A01
3	19/03/25	Grafk	A12
3	17/03/25	0713 Intuit Ltd Ma	A09
3	06/03/25	Tysers Insurance B	A10
3	04/03/25	Katelyn Anne Rober	A07
3	04/03/25	YORK MUMBLER	A09
2	27/02/25	PRESS GREEN LIMITE	A09
2	27/02/25	ANGELA RANSON	A09
2	17/02/25	0713 Intuit Ltd Ma	A09
2	03/02/25	Grafk	A12
2	03/02/25	PRESS GREEN LIMITE	A09
2	03/02/25	Katelyn Anne Rober	A07
1	16/01/25	0713 Intuit Ltd Ma	A09
1	07/01/25	York CityChurch	A04
1	03/01/25	Katelyn Anne Rober	A07
12	16/12/24	0713 Intuit Ltd Ma	A09
12	03/12/24	Grafk	A12
12	03/12/24	Katelyn Anne Rober	A07
11	18/11/24	0713 Intuit Ltd Ma	A09
11	05/11/24	ICO	A13
10	16/10/24	Outsource Accounta	A13
10	16/10/24	0713 Intuit Ltd Ma	A09
9	20/09/24	Grafk	A12
9	16/09/24	0713 Intuit Ltd Ma	A09
8	16/08/24	0713 Intuit Ltd Ma	A09
7	16/07/24	0713 Intuit Ltd Ma	A09
6	17/06/24	0713 Intuit Ltd Ma	A09
6	10/06/24	0713 Intuit Ltd Ma	A09
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

Total

£ 21,509.46

Amount	Bank Y/N
£ 500.00	N
£ 41.78	N
£ 100.00	N
£ 1,000.00	N
£ 720.00	N
£ 554.52	N
£ 200.00	N
£ 180.19	N
£ 105.79	N
£ 250.00	N
£ 42.39	N
£ 150.00	N
£ 350.00	N
£ 827.58	N
£ 500.00	N
£ 382.73	N
£ 210.00	N
£ 188.59	N
£ 149.10	N
£ 140.00	N
£ 115.00	N
£ 562.50	N
£ 264.00	N
£ 250.00	N
£ 250.00	N
£ 250.00	N
£ 140.00	N
£ 122.70	N
£ 120.00	N
£ 12.14	N
£ 310.00	N
£ 350.00	N
£ 250.00	N
£ 200.00	N
£ 524.90	N
£ 490.72	N
£ 400.00	N
£ 387.70	N

£ 383.33	N
£ 208.98	N
£ 205.00	N
£ 185.89	N
£ 387.70	N
£ 250.00	N
£ 250.00	N
£ 241.30	N
£ 200.00	N
£ 170.90	N
£ 300.00	N
£ 42.89	N
£ 277.00	N
£ 500.00	N
£ 21.00	N
£ 716.84	N
£ 154.21	N
£ 44.12	N
£ 699.99	N
£ 1,681.52	N
£ 500.00	N
£ 45.76	N
£ 100.00	N
£ 500.00	N
£ 43.92	N
£ 559.98	N
£ 500.00	N
£ 42.98	N
£ 35.00	N
£ 350.00	N
£ 42.49	N
£ 59.99	N
£ 42.22	N
£ 43.19	N
£ 42.92	N
£ 43.75	N
£ 44.26	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N
	N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

	N
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£ -	N
£ -	N
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£ -	N
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£ -	N
£ -	N
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£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
£ -	N
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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

Pett Cash Pa ments y y

For Financial Year Endin : g

31/5/2025

Mth	Date	Receipt No:	Detail	Fund/Code e.g. (A01)
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

Total £ - Amount £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

OUTNUMBER

York Literature Festival

Your Bank Reconciliation

Your Bank Reconciliation	Your Bank Reconciliation	Your Bank Reconciliation	Your Bank Reconciliation
Financial Year Ending:		31/5/2025

BANK ACCOUNT BALANCES FOR CURRENT FINANCIAL YEAR

Opening Bank Balance at the start of the current financial year: £ 26,772.31

Plus the total amount of Receipts paid in (from Receipts page): £ 23,730.98

Less the total amount of Payments paid out (from Payments page): £ 21,509.46

Once all transactions have cleared the closing bank balance would be: £ 28,993.83


BANK RECONCILLIATION

CURRENT BANK ACCOUNT statement BALANCE: £ 28,992.83

SAVINGS BANK ACCOUNT statement balance: £ 1.00

Plus value of unpresented Deposits (Receipts) from current financial year: £ -

Less value of unpresented Cheques (Payments) from current financial year: £ -

Plus any unpresented Deposits (Receipts) from previous financial year: £ -

Less any unpresented Cheques (Payments) from previous financial year: £ -

Once all transactions have cleared the closing bank balance would be: £ 28,993.83

UNRECONCILED AMOUNT(This will be ZERO when everything balances): £ -

CHECK 'SUMMARY' SHEET		CHECK 'SUMMARY BY FUND' SHEET
OPENING BALANCE AGREES?	YES	OPENING BALANCE AGREES?	YES
CLOSING BALANCE AGREES?	YES	CLOSING BALANCE AGREES?	YES

Petty Cash Balances		CHECK 'SUMMARY BY MONTH' SHEET
OPENING BALANCE AS SUMMARY?	£ -	OPENING BALANCE AGREES?	YES
CLOSING BALANCE AS SUMMARY?	£ -	CLOSING BALANCE AGREES?	YES

CHECK 'SUMMARY' SHEET		CHECK 'SUMMARY BY FUND' SHEET	CHECK 'SUMMARY BY FUND' SHEET
OPENING BALANCE AGREES?	YES	OPENING BALANCE AGREES?	YES
CLOSING BALANCE AGREES?	YES	CLOSING BALANCE AGREES?	YES

Petty Cash Balances		CHECK 'SUMMARY BY MONTH' SHEET
OPENING BALANCE AS SUMMARY?	£ -	OPENING BALANCE AGREES?	YES
CLOSING BALANCE AS SUMMARY?	£ -	CLOSING BALANCE AGREES?	YES

Summary of Receipts & Payments

York Literature Festival For eriod to: p Friday, May 31, 2024

Receipts	Bank	Petty Cash	Total
Gross Revenue from Events	£ 10,043.04	£ -	£ 10,043.04
PoetryCompetition Receipts	£ -	£ -	£ -
Sponsorship	£ 13,000.00	£ -	£ 13,000.00
Grants	£ -	£ -	£ -
Book Sales Commission	£ 643.68	£ -	£ 643.68
	£ 23,730.98	£ -	£ 23,730.98

Payments	Bank	Petty Cash	Total
Artists' Fees	£ 8,254.88	£ -	£ 8,254.88
Artists travel	£ 1,054.52	£ -	£ 1,054.52
Artists accommodation	£ 614.10	£ -	£ 614.10
Venue costs	£ 1,373.33	£ -	£ 1,373.33
Other event costs	£ -	£ -	£ -
PoetryCompetition Fees and Prizes	£ -	£ -	£ -
Festival Director	£ 3,500.00	£ -	£ 3,500.00
Festival brochure	£ -	£ -	£ -
Publicity/PR Costs	£ 4,312.74	£ -	£ 4,312.74
Insurances	£ 277.00	£ -	£ 277.00
Visit York Membership	£ -	£ -	£ -
Website & IT Charges	£ 1,619.96	£ -	£ 1,619.96
Admin Charges	£ 385.00	£ -	£ 385.00
IE Fee	£ -	£ -	£ -
Donations	£ -	£ -	£ -
Bank charges	£ -	£ -	£ -
2023 Festival	£ -	£ -	£ -
Cash Drawn from Bank for PettyCash	£ -	£ -	£ -
	£ 21,509.46	£ -	£ 21,509.46

Current Surplus(Deficit)	£ 2,221.52	£ -	£ 2,221.52
Funds Brought Forward	£ 26,772.31	£ -	£ 26,772.31
Funds Carried Forward	£ 28,993.83	£ -	£ 28,993.83

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For period to: Friday, May 31, 2024

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PoetryCompetition Receipts	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Sponsorship	£ 13,000.00	£ -	£ -	£ -	£ -	£ -	£ -
Grants	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Book Sales Commission	£ 643.68	£ -	£ -	£ -	£ -	£ -	£ -
AC Finalpayment	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Donations	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Account Credit	£ 44.26	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
	£ 23,730.98	£ -	£ -	£ -	£ -	£ -	£ -

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Artists' Fees	£ 8,254.88	£ -	£ -	£ -	£ -	£ -	£ -
Artists travel	£ 1,054.52	£ -	£ -	£ -	£ -	£ -	£ -
Artists accommodation	£ 614.10	£ -	£ -	£ -	£ -	£ -	£ -
Venue costs	£ 1,373.33	£ -	£ -	£ -	£ -	£ -	£ -
Other event costs	£ -	£ -	£ -	£ -	£ -	£ -	£ -
PoetryCompetition Fees and Prizes	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Festival Director	£ 3,500.00	£ -	£ -	£ -	£ -	£ -	£ -
Festival brochure	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Publicity/PR Costs	£ 4,312.74	£ -	£ -	£ -	£ -	£ -	£ -
Insurances	£ 277.00	£ -	£ -	£ -	£ -	£ -	£ -
Visit York Membership	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Website & IT Charges	£ 1,619.96	£ -	£ -	£ -	£ -	£ -	£ -
Admin Charges	£ 385.00	£ -	£ -	£ -	£ -	£ -	£ -
IE Fee	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Bank charges	£ -	£ -	£ -	£ -	£ -	£ -	£ -
2023 Festival	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Trustees expenses	£ 117.93	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Enter Description	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Funds Brought Forward	£ 26,772.31	£ -	£ -	£ -	£ -	£ -	£ -
Funds Carried Forward	£ 28,993.83	£ -	£ -	£ -	£ -	£ -	£ -

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£ -	£ -	£ -	£ -	£ -	£ 10,043.04
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£ -	£ -	£ -	£ -	£ -	£ 13,000.00
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£ -	£ -	£ -	£ -	£ -	£ -
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£ -	£ -	£ -	£ -	£ -	£ 277.00
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PoetryCompetition Receipts	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Grants	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Book Sales Commission	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
AC Finalpayment	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Donations	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Account Credit	£ 44.26	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Publicity/PR Costs	£ 88.01	£ 42.92	£ 43.19	£ 42.22	£ 42.49	£ 42.98	£ 43.92	£ 45.76
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Visit York Membership	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Admin Charges	£ -	£ -	£ -	£ -	£ 350.00	£ 35.00	£ -	£ -
IE Fee	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Trustees expenses	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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£ -	£ -	£ 10,043.04	£ -	£ 10,043
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£ -	£ -	£ 282.68	£ 361.00	£ 644
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£ -	£ -	£ 10,326	£ 361	£ 23,731

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£ -	£ -	£ 614.10	£ -	£ 614
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£ 699.99	£ 300.00	£ -	£ -	£ 1,620
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£ -	£ -	£ -	£ -	£ 10,043.04		£ 10,043
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£ -	£ -	£ -	£ -	£ -	£ -	£ -
£ -	£ -	£ -	£ -	£ 282.68	£ 361.00	£ 644
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£ 345.73	£ 391.49	£ 2,988.18	£ 3,402.07	£ 4,270.96	£ 4,312.74	£ 4,313
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£ 619.97	£ 619.97	£ 1,319.96	£ 1,619.96	£ 1,619.96	£ 1,619.96	£ 1,620
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£ -	£ -	£ -	£ -	£ -	£ -	£ -

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*Income*	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	TOTAL	*Income*	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	TOTAL
Gross Revenue from Events	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 36,000	£ -	£ 36,000	*Gross Revenue from Events*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 36,000	£ 36,000	£ 36,000
PoetryCompetition Receipts	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Poetry Competition Receipts*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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Grants	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Grants*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
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AC Finalpayment	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*AC Finalpayment*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Donations	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Donations*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 13,000	£ -	£ -	£ 36,500	£ -	£ 49,500		£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 13,000	£ 13,000	£ 13,000	£ 49,500	£ 49,500	£ 49,500

*Expenditure*	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	TOTAL	*Expenditure*	Jun	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	TOTAL
Artists' Fees	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 15,000	£ 220	£ 15,220	*Artists' Fees*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 15,000	£ 15,220	£ 15,220
Artists travel	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 1,245	£ 340	£ 1,585	*Artists travel*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 1,245	£ 1,585	£ 1,585
Artists accommodation	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 1,585	£ 160	£ 1,745	*Artists accommodation*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 1,585	£ 1,745	£ 1,745
Venue costs	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 3,226	£ 466	£ 3,692	*Venue costs*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 3,226	£ 3,692	£ 3,692
Other event costs	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Other event costs*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
PoetryCompetition Fees and Prizes	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Poetry Competition Fees and Prizes*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Festival Director	£ -	£ -	£ -	£ -	£ -	£ 600	£ 600	£ 600	£ 600	£ 600	£ 500	£ 8,500	£ 12,000	*Festival Director*	£ -	£ -	£ -	£ -	£ -	£ 600	£ 1,200	£ 1,800	£ 2,400	£ 3,000	£ 3,500	£ 12,000	£ 12,000
Festival brochure	£ -	£ -	£ -	£ 500	£ -	£ -	£ -	£ -	£ 336	£ -	£ 1,000	£ 1,000	£ 2,836	*Festival brochure*	£ -	£ -	£ -	£ 500	£ 500	£ 500	£ 500	£ 500	£ 836	£ 836	£ 1,836	£ 2,836	£ 2,836
Publicity/PR Costs	£ 40	£ 40	£ 40	£ 40	£ 40	£ 40	£ 40	£ 40	£ 40	£ 40	£ 3,865	£ 1,900	£ 6,165	*Publicity/PR Costs*	£ 40	£ 80	£ 120	£ 160	£ 200	£ 240	£ 280	£ 320	£ 360	£ 400	£ 4,265	£ 6,165	£ 6,165
Insurances	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 885	£ -	£ 36	£ 114	£ 1,035	*Insurances*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 885	£ 885	£ 921	£ 1,035	£ 1,035
Visit York Membership	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 400	£ -	£ -	£ -	£ -	£ 400	*Visit York Membership*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ 400	£ 400	£ 400	£ 400	£ 400	£ 400
Website & IT Charges	£ -	£ -	£ -	£ -	£ -	£ -	£ 425	£ 200	£ -	£ -	£ -	£ 200	£ 825	*Website & IT Charges*	£ -	£ -	£ -	£ -	£ -	£ -	£ 425	£ 625	£ 625	£ 625	£ 625	£ 825	£ 825
Admin Charges	£ -	£ -	£ 25	£ -	£ -	£ 25	£ -	£ -	£ 50	£ -	£ -	£ 100	£ 200	*Admin Charges*	£ -	£ -	£ 25	£ 25	£ 25	£ 50	£ 50	£ 50	£ 100	£ 100	£ 100	£ 200	£ 200
IE Fee	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*IE Fee*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Training	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Training*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Annual meeting	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Annual meeting*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
Donations	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	*Donations*	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -	£ -
	£ 40	£ 40	£ 65	£ 540	£ 40	£ 665	£ 1,065	£ 1,240	£ 1,911	£ 640	£ 26,457	£ 13,000	£ 45,703		£ 40	£ 80	£ 145	£ 685	£ 725	£ 1,390	£ 2,455	£ 3,695	£ 5,606	£ 6,246	£ 32,703	£ 45,703	£ 45,703

				Surplus (Defcit) on Year									£ 3,797
*Funds Bal B/Fwd*	£ 26,772
*Funds Bal C/Fwd*	£ 26,732	£ 26,692	£ 26,627	£ 26,087	£ 26,047	£ 25,382	£ 24,317	£ 36,077	£ 34,166	£ 33,526	£ 43,569	£ 30,569

Year

Actual vs Budget			Yea

~~Month Ref~~	May

*Income*	Actual Ytd	Budget Ytd	Variance Ytd
*Gross Revenue from Events*	£ 10,043.04	£ 36,000.00	-£ 25,956.96
*Poetry Competition Receipts*	£ -	£ -	£ -
*Sponsorship*	£ 13,000.00	£ 13,000.00	£ -
*Grants*	£ -	£ -	£ -
*Book Sales Commission*	£ 643.68	£ 500.00	£ 143.68
*AC Finalpayment*	£ -	£ -	£ -
*Donations*	£ -	£ -	£ -
	£ 23,731	£ 49,500	-£ 25,769.02

*Expenditure*	Actual Ytd	Budget Ytd	Variance Ytd
*Artists' Fees*	£ 8,254.88	£ 15,220.00	-£ 6,965.12
*Artists travel*	£ 1,054.52	£ 1,585.00	-£ 530.48
*Artists accommodation*	£ 614.10	£ 1,745.00	-£ 1,130.90
*Venue costs*	£ 1,373.33	£ 3,692.00	-£ 2,318.67
*Other event costs*	£ -	£ -	£ -
*Poetry Competition Fees and Prizes*	£ -	£ -	£ -
*Festival Director*	£ 3,500.00	£ 12,000.00	-£ 8,500.00
*Festival brochure*	£ -	£ 2,836.00	-£ 2,836.00
*Publicity/PR Costs*	£ 4,312.74	£ 6,165.00	-£ 1,852.26
*Insurances*	£ 277.00	£ 1,035.00	-£ 758.00
*Visit York Membership*	£ -	£ 400.00	-£ 400.00
*Website & IT Charges*	£ 1,619.96	£ 825.00	£ 794.96
*Admin Charges*	£ 385.00	£ 200.00	£ 185.00
*IE Fee*	£ -	£ -	£ -
*Training*	£ -	£ -	£ -
*Annual meeting*	£ -	£ -	£ -
*Donations*	£ -	£ -	£ -
*Book sales contra*	£ -	£ -	£ -
	£ 21,509	£ 45,703	-£ 24,193.54

r Endin : g

31/5/2025

Budget Yr		Balance Budget
£ 36,000.00		£ 25,956.96
£ -		£ -
£ 13,000.00		£ -
£ -		£ -
£ 500.00		-£ 143.68
£ -		£ -
£ -		£ -
£ 49,500		£ 25,769.02

Budget Yr		Balance Budget
£ 15,220.00		£ 6,965.12
£ 1,585.00		£ 530.48
£ 1,745.00		£ 1,130.90
£ 3,692.00		£ 2,318.67
£ -		£ -
£ -		£ -
£ 12,000.00		£ 8,500.00
£ 2,836.00		£ 2,836.00
£ 6,165.00		£ 1,852.26
£ 1,035.00		£ 758.00
£ 400.00		£ 400.00
£ 825.00		-£ 794.96
£ 200.00		-£ 185.00
£ -		£ -
£ -		£ -
£ -		£ -
£ -		£ -
£ -		£ -
£ 45,703		£ 24,193.54

Mth	Date	Receipt No:	Detail	Fund/Code e.g. (A01)
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

Mth	Date	Receipt No:	Detail	Fund/Code e.g. (A01)
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

YORK LITERATURE FESTIVAL – FESTIVAL DIRECTORS’ REVIEW OF 2024/25 CYCLE

25/05/2025

STRATEGY: Our event/ticket price profile was as follows.

ARTISTIC CONTENT:

Genres included this year:

VENUE PARTNERSHIPS AND SPONSORSHIP:

Venues

The use of venues for 2025 breaks down as follows:

York Explore Library

St Peter’s School.

The Crescent Community Venue

York Theatre Royal

Theatre @41

The Blue Boar

Joseph Rowntree School

The Minster

MARKETING AND PR:

SOCIAL MEDIA MARKETING

BROCHURE DISTRIBUTION

FINANCE:

GOVERNANCE AND STRUCTURE:

APPENDIX ONE: EVENT ATTENDANCE

Below are attendance figures for each event during YLF 2025:

APPENDIX TWO:

BOARD OF TRUSTEES SUGGESTIONS:

Welcome to OUTNUMBER

General Guidance

Coding

Completion

Please note:

NAME York Literature Festival

Your Bank Balances

NAME York Literature Festival

Your O enin Reconciliation p g

NAME

York Literature Festival

Bank Receipts For Financial Year Endin : g 31/5/2025

Total

Total

Pett Cash Pa ments y y

For Financial Year Endin : g

31/5/2025

OUTNUMBER

York Literature Festival

Your Bank Reconciliation

York Literature Festival For eriod to: p ~~Friday, May 31, 2024~~

Summar B Month y y

Year Endin : g

Endin : g

31/5/2025

York Literature Festival For eriod to: p Friday, May 31, 2024

Mth	Date	Receipt No:	Detail	Fund/Code e.g. (A01)
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12