## **York Literature Festival**
**(Charity Number: 1165936)**
# **Trustees Annual Report & Financial Statements for the year ended**
**31st May 2023**
## **York Literature Festival**
**(Charity Number: 1165936)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Receipts & Payments Accounts**|**4**|
|**Statement of Assets and Liabilities**|**5**|
|**Notes to the Accounts**|**6**|
## **Trustees' Annual Report**
**From:** 01 June 2022 **To:** 31 May 2023 **Charity's full name** York Literature Festival CIO **Registered Charity number** 1165936
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
York Literature Festival CIO’s (YLF) mission is to deliver a high-quality literature festival for the general public in York and the North East and to provide a showcase for local writing talent to engage with a wider audience.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Following the success of the limited 2022 festival, the board took the decision to go ahead with a festival in March 2023. The festival was held in York between 11 and 27 March 2023. All events were open to the public and the 27 events attracted total audiences of 1,835 person.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
**Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
We achieved our fundamental purpose of delivering a high-quality literature festival for the general public in York and the North East and providing a showcase for local writing talent to engage with a wider audience.
This year the charity was delighted to welcome York St John University as its main sponsor and literary events were hosted at that Unversity.
Other events were held throughut the city and income was £11.18k from 27 events. The festival achieved a net surplus of approximately £7.5k.
1
**Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity achieved a surplus of £7.5k in the year from the 2023 festival.
Reserves are held to finance the next year's festival which is normally held in the March following the year end.
## **Amount of reserves held**
At the 31 May 2023 unrestricted funds amounted to the reserves stood at £24,846.
## **Reasons for holding zero reserves**
N/A
**Funds materially in deficit** None.
## **Explanation of any uncertainties about the charity continuing as a going concern**
No uncertainties.
## **Structure, governance and management**
## **Description of the charity's trusts**
**Type of governing document** Constitution. **How the charity is constituted** YLF is a Charitable Incorporated Organisation. **Trustee selection methods including** Trustees are selected by personal invitation subject to an appropriate **details of any constitutional** resolution approved by the Board of Trustees.
## **Additional governance issues**
YLF's Board of Trustees act as the Management Team, usually supported by the Festival Director.
They are assisted in this task by a number of volunteers and strategic partners. These include St Peter's School, York St John University, York Theatre Royal and York Explore.
2
**Reference and administration details**
## **Charity's full name**
York Literature Festival CIO
**Other names the charity is known by** YLF. **Charity’s principal address** 142 Carr Lane York.
## **Postcode** YO26 5HG
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Rob O'Connor
Chair
Jeff Todd
Treasurer
Sally O'Connor
Member
Angela Ranson
Secretary
Henry Raby
Abi Curtis
From 30 November 2022
Member
Susanna Cooper
Member
Member - representing
York St John University||||
|**Declaration**||||
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature Full Name** Robert O'Connor **Position** Chair **Date**
3
## **York Literature Festival**
(Charity Number: 1165936)
|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**31st May 2023**|**31st May 2023**|
|---|---|---|---|---|
|**Balance brought forward**
**Transfer between accounts**
**Balance carried forward**
**Total payments**
**Payments**
**Net of receipts/(payments)**
IT charges
Administration costs
IE fee
Poetry competition fees & prizes
Administration assistant
Festival brochure costs
Publicity & PR
Venue costs
Poetry competition
Sponsorship
Book sales
Artists' fees & expenses
Other income
**Total receipts**
**Receipts**
Events|**Unrestricted**
**funds**
**£**
11,175
-
13,000
670
-
**24,845**
7,354
366
-
5,000
1,926
1,381
1,235
28
-
**17,290**
**7,555**
**-**
**17,291**
**24,846**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2023**
**Total**
**funds**
**£**
11,175
-
13,000
670
-
**24,845**
7,354
366
-
5,000
1,926
1,381
1,235
28
-
**17,290**
**7,555**
**-**
**17,291**
**24,846**|**2022**
**Total**
**funds**
**£**
9,276
1,686
-
367
-
**11,329**
3,862
780
1,238
-
1,245
654
323
196
-
**8,298**
**3,031**
**-**
**14,260**
**17,291**|
4
## **York Literature Festival**
(Charity Number: 1165936)
|**Statement of assets and liabilities at:**||**31st May 2023**|**31st May 2023**||
|---|---|---|---|---|
|Current bank account
Paypal
**Liabilities**
Independent examination fee
Petty cash
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
24,686
1
159
**24,846**
**Unrestricted**
**funds**
**£**
-
**-**|**Restricted**
**funds**
**£**
-
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2023**
**Total**
**funds**
**£**
24,686
1
159
**24,846**
**2023**
**Total**
**funds**
**£**
-
**-**|**2022**
**Total**
**funds**
**£**
17,250
1
40|
|||||**17,291**|
|||||**2022**
**Total**
**funds**
**£**
-|
|||||**-**|
5
**York Literature Festival** (Charity Number: 1165936)
**Notes to the accounts for the year ended: 31st May 2023**
## **Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
||**Approval of accounts for theyear ended:**|**31st May 2023**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the Trustees held on:|**Date**
**Date**
**Position (e.g. Chair etc)**|
6
## Welcome to **OUTNUMBER**
**Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016**
## General Guidance
OUTNUMBER is an Excel based spreadsheet which uses formulas to automatically summarise the amounts entered for receipt and payment transactions by the use of codes.
Before you start:
You will need to enter some information about your group, the funds it already has and its bank balances.
These are entered on the following 3 sheets which incorporate specific guidance on how to complete them.
Cells where you will need to input information are coloured or Once you have entered the information, this cell will indicate that all information has been Yes entered accurately with a 'Yes', otherwise it will state 'No':
## Coding
Each receipt and payment requires an account code. This comprises two parts:
|'Your Group'!I21|(click on link)|
|---|---|
|
'Codes Set Up'!C8|
(click on link)|
|
'Codes Set Up'!F8|
(click on link)|
An alpahbetical Fund code which should be taken from here
A numeric income or expense code as allocated by you, here for income
and here for expenses
## Completion
Once you have entered all your receipts, payments and petty cash items for the period, the following cells will automatically indicate that the data has been input accurately with a 'Yes', otherwise these will state 'No':
NO NO £ -
This cell will be zero if all data has been input and your bank account reconciles
## Please note:
_As the accuracy of these figures may be subject to a number of factors including; the accuracy of amounts and codes entered, alterations made (both purposely or in error) to the spreadsheet's format or formulas, and corruption of the spreadsheet file itself, it is recommended that you carry out additional checks to verify the accuracy of the figures produced._
For assistance at any time with the use of Outnumber or any accounting issues or for advice please contact:
accounting@outsource.org.uk
www.outsource.org.uk
**OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016**
_Enter the name of your group: York Literature Festival_
_Enter your Charity number_ 1165936
_Enter your year-end date: 31/05/23_
Needs to be entered as DD/MM/YY
||**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|
|---|---|---|---|---|---|
||Funds|U/
D/ R|Code|Current Year
Amount|Previous Year
Amount|
||General funds|U|A|£ 24,845.79|£ 17,291.50|
||BG Marketing||B|£ -|£ -|
||Enter description||C|£ -|£ -|
||Enter description||D|£ -|£ -|
||Enter description||E|£ -|£ -|
||Enter description||F|£ -|£ -|
||Enter description||G|£ -|£ -|
||Enter description||H|£ -|£ -|
|---|---|---|---|---|---|
||Enter description||I|£ -|£ -|
||Enter description||J|£ -|£ -|
||Enter description||K|£ -|£ -|
||Enter description||L|£ -|£ -|
||Total|||£ 24,845.79|£ 17,291.50|
|||||||
|||||||
||Completion Guidance|||||
||_Enter the names of any designated or restricted funds in Column B_
_Enter the names of any new funds for the current year in column B_
_Enter U for Unrestricted funds or D for Designated funds or R for Restricted funds in Column H_
_Enter the balance brought forward from the previous year in Column K_|||||
||_The current year balance on each fund updates automatically once you complete your receipts and payments_|||||
|||||||
|||||||
|||||||
||www.outsource.org.uk|||||
|||||||
||For assistance at any time with the use of Outnumber or any accounting issues or advice please contact:
accounting@outsource.org.uk|||||
|||||||
## NAME York Literature Festival
## **Your Bank Balances**
|Bank Accounts
Account No.|Bank Accounts
Account No.|Current Year
Amount|Amount
Previous
Year|
|---|---|---|---|
|Main Account||£ 24,685.79|£ 17,222.50|
|Paypal||£ 1.00|£ 1.00|
|Old account||£ -|£ -|
|Enter description||£ -|£ -|
|Enter description||£ -|£ -|
|Enter description||£ -|£ -|
|Enter description||£ -|£ -|
|**Total**||£ 24,686.79|£ 17,223.50|
|Petty Cash||||
|Petty Cash balance||£ 159.00|£40.00|
|||||
|Completion Guidance||||
|_Enter the names of each account held in column B_
_Enter the account numbers of each account held in column F_
_Enter the current year balances from the bank statements in column K_
_Enter the previous year bank balances from the bank statements in column L_||||
_If you have petty cash, enter the amount of cash you had in your petty cash tin at the end of the financial year and beginning of the year in columns K and L respectively._
www.outsource.org.uk
For assistance at any time with the use of Outnumber or any accounting issues or advice please contact:
accounting@outsource.org.uk
## **NAME** York Literature Festival
## **Your O enin Reconciliation p g**
||_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Deposits(Receipts) at the end of the lastfinancialyear enter deails below:_|
|---|---|---|---|---|---|---|
||**Date**|**Details**|**Pay In Ref:**||**Amount**|**Rec.**|
|||Cash sales - Henry|||£ 28.00|Y|
||||||£ -|N|
||||||£ -|N|
||||||£ -|N|
||||||£ -|N|
||Total:||||£ 28.00||
||_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|_If you had any unpresented Cheques(Payments) at the end of the lastfinancialyear enter deails below:_|
|---|---|---|---|---|---|---|
||**Date**|**Details**|**Cheque No:**||**Amount**|**Rec.**|
||||||£ -|N|
||||||£ -|N|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|N|
||||||£ -|N|
||Total:||||£ -||
||||||||
||Reconciled Bank Balances|||£ 17,251.50|||
||||||||
||**Based on the above information this is the total funds**
**amount brought forward at the start of the fnancial year**||||£ 17,291.50||
**Based on the above information this is the total funds** £ 17,291.50 **amount brought forward at the start of the financial year Does the amount above agree to your funds brought forward** Yes **from the previous year**
_Once the funds amount agrees move onto the CODES SET UP page_
For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk
## **NAME**
## **York Literature Festival**
_**Enter descriptions below for the different types of Receipts & Payments your organisation has**_
||**Receipts**|**Code**||**Payments**|**Code**|
|---|---|---|---|---|---|
||**_Gross Revenue from Events_**|**01**
||**_Artists' Fees_**|**01**
|
||**_Poetry Competition Receipts_**|~~**02**~~
||**_Artists travel_**|~~**02**~~
|
||**_Sponsorship_**|~~**03**~~
||**_Artists accommodation_**|~~**03**~~
|
||**_Grants_**|~~**04**~~
||**_Venue costs_**|~~**04**~~
|
||**_Book Sales Commission_**|~~**05**~~
||**_Other event costs_**|~~**05**~~
|
||**_AC Finalpayment_**|~~**06**~~
||**_Poetry Competition Fees and Prizes_**|~~**06**~~
|
||**_Donations_**|~~**07**~~
||
**_Admin assistant_**|~~**07**~~
|
||**_Enter Description_**|~~**08**~~
||**_Festival Marketing Costs_**|~~**08**~~
|
||**_Enter Description_**|~~**09**~~||
**_Publicity/PR Costs_**|~~**09**~~|
||**_Enter Description_**|**10**
||
**_Insurances_**|**10**
|
||**_Enter Description_**|~~**11**~~
||**_Visit York Membership_**|~~**11**~~
|
||**_Enter Description_**|~~**12**~~
||
**_Website & IT Charges_**|~~**12**~~
|
||**_Enter Description_**|~~**13**~~
||
**_Admin Charges_**|~~**13**~~
|
||**_Enter Description_**|~~**14**~~
||
**_IE Fee_**|~~**14**~~
|
||**_Enter Description_**|~~**15**~~||**_Training_**|~~**15**~~
|
|||||**_Annual Report_**|~~**16**~~
|
|||||
**_Donations_**|~~**17**~~
|
|||||**_Bank charges_**|~~**18**~~
|
|||||**_Enter Description_**|~~**19**~~
|
|||||**_Book sales contra_**|~~**20**~~
|
|||||**_Enter Description_**|~~**21**~~
|
|||||**_Enter Description_**|~~**22**~~
|
|||||**_Enter Description_**|~~**23**~~
|
|||||**_Enter Description_**|~~**24**~~
|
|||||**_Enter Description_**|~~**25**~~
|
|||||**_Enter Description_**|~~**26**~~
|
|||||**_Enter Description_**|~~**27**~~|
||**Receipts**|**Code**||**Payments**|**Code**|
|---|---|---|---|---|---|
||**_Gross Revenue from Events_**|**01**
||**_Artists' Fees_**|**01**
|
||**_Poetry Competition Receipts_**|~~**02**~~
||**_Artists travel_**|~~**02**~~
|
||**_Sponsorship_**|~~**03**~~
||**_Artists accommodation_**|~~**03**~~
|
||**_Grants_**|~~**04**~~
||**_Venue costs_**|~~**04**~~
|
||**_Book Sales Commission_**|~~**05**~~
||**_Other event costs_**|~~**05**~~
|
||**_AC Finalpayment_**|~~**06**~~
||**_Poetry Competition Fees and Prizes_**|~~**06**~~
|
||**_Donations_**|~~**07**~~
||
**_Admin assistant_**|~~**07**~~
|
||**_Enter Description_**|~~**08**~~
||**_Festival Marketing Costs_**|~~**08**~~
|
||**_Enter Description_**|~~**09**~~||
**_Publicity/PR Costs_**|~~**09**~~|
||**_Enter Description_**|**10**
||
**_Insurances_**|**10**
|
||**_Enter Description_**|~~**11**~~
||**_Visit York Membership_**|~~**11**~~
|
||**_Enter Description_**|~~**12**~~
||
**_Website & IT Charges_**|~~**12**~~
|
||**_Enter Description_**|~~**13**~~
||
**_Admin Charges_**|~~**13**~~
|
||**_Enter Description_**|~~**14**~~
||
**_IE Fee_**|~~**14**~~
|
||**_Enter Description_**|~~**15**~~||**_Training_**|~~**15**~~
|
|||||**_Annual Report_**|~~**16**~~
|
|||||
**_Donations_**|~~**17**~~
|
|||||**_Bank charges_**|~~**18**~~
|
|||||**_Enter Description_**|~~**19**~~
|
|||||**_Book sales contra_**|~~**20**~~
|
|||||**_Enter Description_**|~~**21**~~
|
|||||**_Enter Description_**|~~**22**~~
|
|||||**_Enter Description_**|~~**23**~~
|
|||||**_Enter Description_**|~~**24**~~
|
|||||**_Enter Description_**|~~**25**~~
|
|||||**_Enter Description_**|~~**26**~~
|
|||||**_Enter Description_**|~~**27**~~|
~~**28**~~ _**Enter Description**_ ~~**29**~~ _**Enter Description Cash Drawn from Bank for Petty Cash**_ ~~**30**~~
**Bank Receipts For Financial Year Endin : g 31/05/2023**
|**Mth **|**Date**|**Detail**|**Fund/Code**
**e.g. (A01)**|
|---|---|---|---|
|6|30/06/22|YSJU|A03|
|3|21/03/23|Four Poets|A01|
|3|21/03/23|Leo books||
|3|21/03/23|Oz books||
|3|21/03/23|Shash books||
|3|21/03/23|Cash - tickets||
|3|21/03/23|Cash - book||
|3|21/03/23|Book commission|A05|
|3|22/03/23|PP Arnold|A01|
|3|22/03/23|LucyO'Brien|A01|
|3|24/03/23|The Crescent|A01|
|4|11/04/23|Little Apple book commission|A05|
|4|27/04/23|Fox Lane Books|A05|
|5|05/05/23|YTR|A01|
|5|31/05/23|Stu Herrigan - York Foodbank|A01|
|12|31/05/23|Tessa Dunlop|A01|
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
|**Total**|||
|---|---|---|
|**£ 24,773.24**|||
||||
|**Amount**|**Bank**
**Y/N **||
|£ 13,000.00|Y|Includes payment of £250 for AV hire in payments|
|£ 19.00|Y||
|£ 36.00|C||
|£ 27.00|C||
|£ 9.00|C||
||Y||
||Y||
|£ 7.00|Y||
|£ 55.00|Y||
|£ 20.00|Y||
|£ 1,315.00|Y||
|£ 393.44|Y||
|£ 270.00|Y||
|£ 10,001.20|Y||
|-£ 185.80|C||
|-£ 193.60|C||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|---|---|---|
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
|£ -|N||
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|---|---|---|
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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
## ~~**Cheques & Bank Payments**~~ **For Financial Year Ending:** ~~**31/05/2023**~~
|**Mth**|**Date**|**Invoice**
**No:**|**Detail**|**Fund/Code**
**e.g. (A01)**|
|---|---|---|---|---|
|6|16/06/22|23001|Mailchimp|A09|
|7|18/07/22|23002|Mailchimp|A09|
|8|16/08/22|23003|Mailchimp|A09|
|9|16/09/22|23004|Mailchimp|A09|
|10|17/10/22|23005|Mailchimp|A09|
|11|17/11/22|23007|Mailchimp|A09|
|12|16/12/22|23009|Mailchimp|A09|
|1|16/01/23|23011|Mailchimp|A09|
|1|31/01/23|23014|Grafk|A08|
|2|07/02/23|23016|Press Green brochure|A08|
|2|16/02/23|23017|Mailchimp|A09|
|3|16/03/23|23020|Mailchimp|A09|
|3|21/03/23|23022|Press Green banners|A09|
|4|16/04/23|23046|Mailchimp|A09|
|5|16/05/23|23062|Mailchimp|A09|
## ~~**Total £ 17,337.95**~~
|**Amount**|**Bank**
**Y/N **|
|---|---|
|£ 40.47|Y|
|£ 40.97|Y|
|£ 39.82|Y|
|£ 41.97|Y|
|£ 43.21|Y|
|£ 41.15|Y|
|£ 39.04|Y|
|£ 46.42|Y|
|£ 599.99|Y|
|£ 1,326.56|Y|
|£ 46.54|Y|
|£ 46.47|Y|
|£ 864.00|Y|
|£ 45.48|Y|
|£ 45.32|Y|
## ~~**Pett Cash Pa ments y y For Financial Year Endin : g 31/05/2023**~~
|**Mth**|**Date**|**Receipt**
**No:**|**Detail**
|**Fund/Code**
**e.g. (A01)**|
|---|---|---|---|---|
|5|31/05/23||Ticket sales|A20|
|5|31/05/23||Ticket sales|A20|
|5|31/05/23||Angela -taxis|A13|
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
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|12|||||
|12|||||
|12|||||
|12|||||
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|12|||||
|12|||||
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12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
## ~~**Total -£ 119.00**~~
**Amount** -£ 134.00 -£ 10.00 £ 25.00 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
## **OUTNUMBER**
## **York Literature Festival**
**Your Bank Reconciliation** ~~**Financial Year Ending:** 31/05/2023~~
||~~**Financial Year Ending:**~~|~~**Financial Year Ending:**~~||~~31/05/2023~~|~~31/05/2023~~|
|---|---|---|---|---|---|
|||||||
||**BANK ACCOUNT BALANCES FOR CURRENT FINANCIAL YEAR**|||||
|||||||
||Opening Bank Balance at the start of the current financial year: £ 17,251.50|||||
|||||||
||Plus the total amount of Receipts paid in (from Receipts page): £ 24,773.24|||||
|||||||
||Less the total amount of Payments paid out (from Payments page): £ 17,337.95|||||
|||||||
||Once all transactions have cleared the closing bank balance would be: £ 24,686.79|||||
|||||||
|||||||
||**BANK RECONCILLIATION**|||||
|||||||
||CURRENT BANK ACCOUNT statement BALANCE: £ 24,685.79|||||
|||||||
||SAVINGS BANK ACCOUNT statement balance: £ 1.00|||||
|||||||
||Plus value of unpresented Deposits (Receipts) from current financial year: £ -|||||
|||||||
||Less value of unpresented Cheques (Payments) from current financial year: £ -|||||
|||||||
||Plus any unpresented Deposits (Receipts) from previous financial year: £ -|||||
|||||||
||Less any unpresented Cheques (Payments) from previous financial year: £ -|||||
|||||||
||Once all transactions have cleared the closing bank balance would be: £ 24,686.79|||||
|||||||
||**UNRECONCILED AMOUNT(This will be ZERO when everything balances):**
£ -|||||
|||||||
||**CHECK 'SUMMARY' SHEET**|||**CHECK 'SUMMARY BY FUND' SHEET**||
||**OPENING BALANCE AGREES?**|**YES**||**OPENING BALANCE AGREES?**|**YES**|
||**CLOSING BALANCE AGREES?**|**YES**||**CLOSING BALANCE AGREES?**|**YES**|
|||||||
||~~**Petty Cash Balances**~~|||~~**CHECK 'SUMMARY BY MONTH' SHEET**~~||
||OPENING BALANCE AS SUMMARY?|**£ 40.00**||**OPENING BALANCE AGREES?**|**YES**|
||CLOSING BALANCE AS SUMMARY?|**£159.00**||**CLOSING BALANCE AGREES?**|**YES**|
~~**Summary of Receipts & Payments**~~
## **York Literature Festival For eriod to: p** ~~**###**~~
|**Receipts**|**Bank**|**Petty Cash**|**Total**|
|---|---|---|---|
|Gross Revenue from Events|£ 11,030.80|£ -|**£ 11,030.80**|
|PoetryCompetition Receipts|£ -|£ -|**£ -**|
|Sponsorship|£ 13,000.00|£ -|**£ 13,000.00**|
|Grants|£ -|£ -|**£ -**|
|Book Sales Commission|£ 670.44|£ -|**£ 670.44**|
|AC Finalpayment|£ -|£ -|**£ -**|
||**£ 24,701.24**|**£ -**|**£ 24,701.24**|
|||||
|**Payments**|**Bank**|**Petty Cash**|**Total**|
|Artists' Fees|£ 5,391.40|£ -|**£ 5,391.40**|
|Artists travel|£ 902.73|£ -|**£ 902.73**|
|Artists accommodation|£ 1,060.00|£ -|**£ 1,060.00**|
|Venue costs|£ 366.40|£ -|**£ 366.40**|
|Other event costs|£ -|£ -|**£ -**|
|PoetryCompetition Fees and Prizes|£ -|£ -|**£ -**|
|Admin assistant|£ 5,000.00|£ -|**£ 5,000.00**|
|Festival MarketingCosts|£ 1,926.55|£ -|**£ 1,926.55**|
|Publicity/PR Costs|£ 1,380.86|£ -|**£ 1,380.86**|
|Insurances|£ -|£ -|**£ -**|
|Visit York Membership|£ -|£ -|**£ -**|
|Website & IT Charges|£ 1,234.97|£ -|**£ 1,234.97**|
|Admin Charges|£ -|£ 25.00|**£ 25.00**|
|IE Fee|£ -|£ -|**£ -**|
|Donations|£ -|£ -|**£ -**|
|Bank charges|£ 3.04|£ -|**£ 3.04**|
|Cash Drawn from Bank for PettyCash|£ -|£ -|**£ -**|
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