## **York Literature Festival**
**(Charity Number: 1165936)**
# **Trustees Annual Report & Financial Statements for the year ended**
**31st May 2022**
## **York Literature Festival**
**(Charity Number: 1165936)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Receipts & Payments Accounts**|**5**|
|**Statement of Assets and Liabilities**|**6**|
|**Notes to the Accounts**|**7**|
## **Trustees' Annual Report**
**From:** 01 June 2021 **To:** 31 May 2022
**Charity's full name** York Literature Festival CIO 1165936 **Registered Charity number**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
York Literature Festival CIO’s (YLF) mission is to deliver a high-quality literature festival for the general public in York and the North East and to provide a showcase for local writing talent to engage with a wider audience.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The annual cycle for 2021 – 22 involved a transition out of the conditions we faced during the Covid-19 pandemic. Considering the lead-in time needed for planning a festival, the board took the calculated risk in October 2021 to go ahead with a festival in March. The March 2022 festival was very stripped back in terms of financial commitment, but this did allow us to move forward despite any substantial financial injection seen since the sponsorship funds of 2020. The festival this year was a success, given the circumstances. We are in a good position moving forward into the next annual cycle for 2022-23.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
We achieved our fundamental purpose of delivering a high-quality literature festival for the general public in York and the North East and providing a showcase for local writing talent to engage with a wider audience.
23 events were held and income was £9.2 k from sales of around 1,400 tickets. The festival achieved a net surplus of approximately £2k.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity achieved a surplus of £3k in the year from the 2022 festival and poetry competition.
Reserves are held to finance the next year's festival which is normally held in the March following the year end.
## **Amount of reserves held**
At the 31 May 2022 unrestricted funds amounted to the reserves stood at £17,291.
## **Reasons for holding zero reserves**
N/A
**Funds materially in deficit** None.
## **Explanation of any uncertainties about the charity continuing as a going concern**
No uncertainties.
## **Structure, governance and management**
## **Description of the charity's trusts**
**Type of governing document**
Constitution.
**How the charity is constituted** YLF is a Charitable Incorporated Organisation.
**Trustee selection methods including** Trustees are selected by personal invitation subject to an appropriate **details of any constitutional** resolution approved by the Board of Trustees.
## **Additional governance issues**
YLF's Board of Trustees act as the Management Team, supported by the Festival Director.
They are assisted in this task by a number of volunteers and strategic partners.
These include St Peter's School, York St John University, York Theatre Royal and York Explore.
YLF also works closely with Make It York and other local organisations.
## **Reference and administration details**
**Charity's full name** York Literature Festival CIO
**Other names the charity is known by** YLF.
**Charity’s principal address** 37 Compton Street York.
**Postcode** YO30 6LE
2
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|
|Sally O'Connor
Member
Angela Ranson
Secretary
Rob O'Connor
Chair
Jeff Todd
Treasurer
Henry Raby
Member
Susanna Cooper
Member||||
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Trustee name**|**Dates acted if not for wholeyear**|
|---|---|---|
|N/A|||
|**Funds held as custodian trustees on behalfof others**|||
|Description of the assets held in
this capacity
|
N/A||
|~~Name and objects of the charity~~
on whose behalf the assets are
held and how this falls within
~~the custodian charity~~’~~s objects~~|N/A||
|
Details of arrangements for safe
custody and segregation of
such assets from the charity’s
own assets|
N/A||
## **Names and addresses of advisers**
**Type of adviser Name Address Bankers** The Co-operative Bank 15-17 Feasegate York. YO1 8SH
## **Name of chief executive or names of senior staff members**
N/A
3
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature Full Name** Rob O'Connor **Position** Chair **Date**
4
## **York Literature Festival**
(Charity Number: 1165936)
|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**31st May 2022**|**31st May 2022**|
|---|---|---|---|---|
|**Balance brought forward**
**Transfer between accounts**
**Balance carried forward**
**Total payments**
**Payments**
Donations
**Net of receipts/(payments)**
Grants received
IT charges
Administration costs
IE fee
Poetry competition fees & prizes
Festival director/management fees
Festival brochure costs
Insurance
Publicity & PR
Venue costs
Poetry competition
Sponsorship
Book sales
Artists' fees & expenses
Other income
**Total receipts**
**Receipts**
Events|**Unrestricted**
**funds**
**£**
9,276
1,686
-
-
367
-
**11,329**
3,862
780
1,238
-
1,245
654
-
323
196
-
-
**8,298**
**3,031**
**-**
**14,260**
**17,291**|**Restricted**
**funds**
**£**
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2022**
**Total**
**funds**
**£**
9,276
1,686
-
-
367
-
**11,329**
3,862
780
1,238
-
1,245
654
-
323
196
-
-
**8,298**
**3,031**
**-**
**14,260**
**17,291**|**2021**
**Total**
**funds**
**£**
-
-
-
1,165
-
62
**1,227**
2,709
5,203
-
-
-
477
-
407
49
300
-
**9,145**
**(7,918)**
**-**
**22,178**
**14,260**|
5
## **York Literature Festival**
(Charity Number: 1165936)
|**Statement of assets and liabilities at:**||**31st May 2022**|**31st May 2022**||
|---|---|---|---|---|
|Current bank account
Paypal
**Liabilities**
Independent examination fee
Petty cash
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
17,250
1
40
**17,291**
**Unrestricted**
**funds**
**£**
-
**-**|**Restricted**
**funds**
**£**
-
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2022**
**Total**
**funds**
**£**
17,250
1
40
**17,291**
**2022**
**Total**
**funds**
**£**
-
**-**|**2021**
**Total**
**funds**
**£**
14,255
5
-|
|||||**14,260**|
|||||**2021**
**Total**
**funds**
**£**
-|
|||||**-**|
6
**Notes to the accounts for the year ended: 31st May 2022**
**York Literature Festival** (Charity Number: 1165936)
## **Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
||**Approval of accounts for theyear ended:**|**31st May 2022**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the Trustees held on:|**Date**
**Date**
**Position (e.g. Chair etc)**|
7