Clifton CIO
Cha r ity No:1165894
R epo r t of the r T ustees fo r Yea r en d e d 31st M a r ch 2021
The T rustees p resent their report with the fnancial statements of the charity for the year ended 31 March 2021. The T rustees have a dopted the p rovisions of the Statement of Recommended rP actice (SORP).
Objectives an d Activities
The Charitable objectives for the Clifton CIO Charity a re as follows:
‘To p rovide o r assist in the p rovision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving the conditions of public life by the maintenance of parklands, woodlands, green open spaces and local amenities in the Fylde Coast Region of Lytham St Annes, in pa. rticular the Clifton District’.
Since its formation, the Charity has successfully helped Local Charities and Volunteer rg oups focused ra ound the Clifton District of Lytham St Annes, having. worked and rp ovided assistance to the following g roups:
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Lytham Hall Volunteers, managed by Heritage T rust North West.
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Friends of Ansdell in Bloom. Friends and Volunteers of Ansdell Station, in co-operation with Network Rail, in maintaining the gardens and open spaces for public beneft.
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ParkView4You and the Volunteer rg oups, working closely with the T rustees of that charity and Fylde Borough Council.
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Lytham in Bloom
The Charity has used its fnancial resources to p rovide tools and equipment to aid Volunteers to complete p re-approved tasks.
Work at Lytham Hall has been conducted with approval of the Management Team, tending to woodlands and 78 acres of parkland for public beneft and enjoyment, improving access to all, by building pathways and managing the woodlands with the help of Volunteers.
The Hall is a G rade 1 List Building and in need of continued renovation, surrounded by Park Land and Gardens in need of regular upkeep and maintenance.
Work with Ansdell in Bloom has used Clifton’s resources to p rovide equipment for maintaining community g rassed ra eas and fower beds, to aid local volunteers in maintaining the community a reas.
Work with the F riends of Ansdell Station in maintaining its communal gardens for the beneft of visitors and commuters to and rf om Ansdell, has been aided by Clifton CIO in p roviding tools and equipment, tending to fower beds, g rassland areas, t rees and keeping ti dy the platform, by collection of litter.
ParkView4U CIO and Clifton CIO T rustees work closely with Fylde Bourgh Council, assisting to maintain the children’s play a reas, lawns, p roviding g rass cutting and power wash equipment, pumps and generator to clean and keep ti dy the Café, children’s water and sand play a reas, visited by thousands of families throughout the year.
Finance
The Charity has opened a business bank account with Barclays to monitor, its income and expenditure having insured its T rustees against Public Liability claims during their duties as T rustees in representing the charity in its Voluntary work for Public beneft.
The T rustees have applied and been g ranted rc edit card facilities for the management of their income and expenditure, held with Barclays Bank 20:10:03
To further its aims, the charity has registered its fund-raising activities with H MRC to be able to re-claim tax relief on Gift Aid donations.
In setting out its activities the Charity always has regard for the Charity Commissions’ guidance on Public Beneft activities.
Insurance of tools and the use of equipment by Volunteers is in place, p rovided by Guy Penn our local Insurance B rokers.
Achievement an d Pe r fo r mance
The Charity with the approval of Lytham Hall management has installed two containers for equipment storage, in a secured ra ea, which has limited access to the public on Health and Safety g rounds. The cost of the containers is c£100 pm paid by Clifton CIO to give Volunteers access to tools and equipment, donated for the benefts of numerous local charities and rF iends G roups, working as Volunteers to improve public parklands and open spaces.
Sponsorship donations have enabled Clifton CIO to purchase mowing equipment, tractors, g rass cutting decks and forestry tools such as chainsaws and strimming equipment. Clifton CIO has been the third largest contributor towards costs of maintenance, of the Lytham Hall G rounds during the last 3 year period to 2021.
Events an d activities
Our range of events and activities has continued to expand ofering many opportunities for the general public to join in activities that p rovide opportunity for education and learning new skills, partaking in physical exercise and developing friendships with other people who attend. This year’s activities included:
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Lytham Hall maintenance: The closure of Lytham Hall to the general public, due to Covid restrictions has meant that during 2020 there has been no staf to maintain the g rounds. Management requested Clifton’s assistance during this period in anticipation of the re-opening in 2021. Acers of g rassland have been maintained to a high standard.
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Prospects on the North, South and East side of the main house have been maintained as well as the Paddock a rea, paths and road verges.
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- A new westerly woodland path has been c reated to gain access to wildfowers i e snow . drops, blue bells and campion, as well as closer access to wild animals, birds and fauna.
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The existing car park has been expanded to accommodate a further 100 cars on site, which is generating new a dditional income for the up-keep and maintenance of the Hall and its g rounds.
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Planting fowers and shrubs in Ansdell Village for the In Bloom Village National competitions.
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- Organising working parties for the F riends of Ansdell station maintaining the open spaces and fower beds, stocking and replanting of t rees in designated ra eas, for public beneft.
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- Assisting T rustees and staf at ParkView4U maintaining the sand and water play a reas for local children and visitors to the Park. Installing new raised beds in the Kitchen Garden a rea and laying tonnes of woodchip along the woodland pathways for walkers and de ucation g roups accommodating children and da ults of all ages.
Financial R eview
The Charity has ended the fnancial year in a positive fnancial position, having reclaimed tax relief f rom H MRC Gift Aid donations. Clifton CIO has received ra G ant from Fylde Borough Council to help fund the materials used for the new raised beds. Due to Covid restrictions there has been less demand on new capital equipment, but more emphasis given to maintenance and upkeep of existing tools and equipment.
St r uctu r e, Gove r nance an d M anagement
Gove r nance D ocument
The charity is controlled by its governing document, as approved by the Charities Commission in March 2017.
T r ustees
The Charity’s constitution contains the terms with regards the appointment of Trustees, these a re summarised as follows:
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Trustees a re appointed by the Charity in a general meeting.
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- The T rustees can appoint any person who is willing to act as a T rustee but seek individuals with p rofessional qualifcations to assist with the running of the charity to a high standard.
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- Each of the T rustees shall retire with efect f rom the conclusion of the annual general meeting next after his o r her appointment but shall be eligible for re-election at that general meeting.
M anagement St r uctu r e an d r p ocesses
R efe r ence an d d A minist r ative D etails
Registered Charity Number – 1165894
Barclays Bank 20:10:03 A/c Clifton CIO
Principal A ddress: 9 Abbots Row, Lytham, FY8 4FW
T r ustees
Christopher John Blackburn Emma Gadsden Stuart Dewin
Plans fo r Futu r e Pe r io d s
Looking ahead into the 2021/2022 fnancial year the focus of the T rustees of the Charity is to continue to ensure the long-term sustainability of the Charity. To maintain the heavy-duty equipment purchased to aid Volunteers in their tasks combining H&S t raining.
This report for the fnancial year ending 31[st] March 2021 is approved by the board of t rustees on 1[st] June 2021 and signed on its behalf by:
Christopher J Blackburn
Chairman and rT ustee
Clifton CIO
1165894
R eceipts an d payments accounts Fo r the pe r io d Period start date Period end date To f r om 4/1/2020 3/31/2021
Section A R eceipts an d payments
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Un r est r icte d R est r icte d En d owment
Total fun d s
fun d s fun d s fun d s
to the nea r est
to the nea r est £ to the nea r est £ to the nea r est £
£
A1 R eceipts
Gift aid Donations 4,000 - - 4,000
HMRC B RT 1,000 - - 1,000
Grant FBC 1,096 - - 1,096
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6,096 - - 6,096
Sub total (G r oss income fo r R A )
A2 Asset an d investment sales,
(see table) .
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Sub total - - -
Total r eceipts 6,096 - - 6,096
A3 Payments
Professional Fees 96 - - 96
Sage Software Accounts 294 - - 294
Rental Containers 1,251 - - 1,251
Equipment Servicing and Repairs 1,058 - - 1,058
Insurances 1,641 - - 1,641
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Sub total 4,340 - - 4,340
A4 Asset an d investment
pu r chases, (see table)
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Sub total [-] - - -
Totalpayments 4,340 - - 4,340
Net of r eceipts/(payments) 1,756 - - 1,756
A5 r T ansfe r s between fun d s - - - -
A6 Cash fun d s last yea r en d 1,281 - - 1,281
Cash fun d s this yea r en d 3,037 - - 3,037
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Section B Statement of assets an d liabilities at the en d of the pe r io d
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r est icte |
r est icte |
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| **B1 Cash ** | d fun s |
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| Total cash | d fun s |
- 3,036 |
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d payments account(s)) |
r Ag eement |
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| **B2 Othe ** | r r **moneta y ** |
assets | Details | r to nea est £ |
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| Details | d Fun to which asset belongs |
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ity’s own use | - - |
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| B5 Liabilities | - - |
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| d r r Signe by one o two t ustees on behalf r of all the t ustees |
Signatu | r e |
P | r int |
Name |
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CC16a
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Last yea r to the nea r est £
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16,137
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16,137
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16,137 - - 16,137
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En d owment
fun d s
to nea r est £
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OK
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En d owment
fun d s
to nea r est £
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Cu rr ent value (optional)
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Cu rr ent value (optional)
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When d ue (optional)
Date of approval