QE2 Activity Centre TRUSTEES REPORT
The Trustees are pleased to present their report, together with the financial statement of the Charity for the year ending 31 March 2024
Reference and Administrative details
Charity number
1165893
Principal Office
QE2 Activity Centre, River Hamble Country Park, Pylands Lane, Hedge End, Southampton. SO31 1BH
Bankers
Barclays Bank Plc, Fareham
Trustees
Jerry Hall, Wayne Irish, Derek Pretty
Management Committee
Wayne Irish, Jim Motherwell, John Prebble, Derek Pretty, Jen Pearce, Russell Poore, Roger Hann, Jerry Hall, Janine Stone
Type of Governing Document
Constitution
How the Charity is Constituted
Trust
Trustee Selection Method
Appointment by Management Committee
Summary of Objects of the Charity
To advance education and to provide facilities for the recreation or other leisure time occupation of people with physical and/or mental disabilities in the interests of social welfare with the object of improving their conditions of life.
Events
2024 has been another strong year in both Day Service and Activities. There has been a change in management and yet we have maintained a calm business while investing in improvements on the Day Service buildings and completing a new ropes course. We have increased our staff training to meet increased demand.
2025 looks to be an equally exciting year with new challenges and opportunities as QE2 Activity Centre continues to provide day services and activities to young people and adults with physical or learning disabilities.
Finance
During 2023-24 QE2 Activity Centre generated income from provision of services for people with additional needs.
Signed on behalf of the Charity’s Trustees
Signature:
Full Name: Derek Pretty
Position: Chairman
Date: 26[th] November 2024
QE2 Activity Centre
(Charitable Incorporated Organsiation)
ACCOUNTS FOR THE YEAR ENDED
31 March 2024
Charity Commission number 1165893
QE2 Activity Centre
Accounts
For the year ended 31 March 2024
| Contents | Page |
|---|---|
| Independent Examiner's Report | 1 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the accounts | 4 - 6 |
QE2 Activity Centre
Independent Examiner's Report to the Trustees of QE2 Activity Centre For the year ended 31 March 2024
We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 2 to 6.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
We report in respect of our examination of the charity's accounts carried out under section 145 of the Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material aspect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached.
Mandair & Co Chartered Accountants Partnership House 84 Lodge Road Southampton SO14 6RG
Date:
1
QE2 Activity Centre
Statement of Financial Activities For the year ended 31 March 2024
| Income Donations, legacies and grants Charitable activities Investment income Hire of facilities Sale of merchandise Total Income Expenditure Staff costs Service charges Insurance Cost of providing activities Building & cabin maintenance Depreciation Administration costs Fund raising Merchandise Staff training Total Resources Expended Net Incoming Resources Balance brought forward 01.04.2023 Balance carried forward 31.03.2024 |
Unrestricted Restricted Unrestricted Restricted funds funds Total funds funds funds Total funds £ £ £ £ £ £ 15,371 - 15,371 9,904 4,025 13,929 563,178 - 563,178 517,269 - 517,269 8,401 - 8,401 2,606 - 2,606 8,252 - 8,252 9,558 - 9,558 901 - 901 1,744 1,744 596,103 - 596,103 541,081 4,025 545,106 406,263 - 406,263 336,268 580 336,848 13,786 - 13,786 18,921 - 18,921 24,256 - 24,256 26,163 - 26,163 35,226 - 35,226 28,377 11,694 40,071 123,582 - 123,582 38,806 - 38,806 5,233 25,857 31,090 4,572 29,978 34,550 3,198 - 3,198 2,445 - 2,445 755 - 755 56 - 56 1,139 - 1,139 1,988 - 1,988 1,824 - 1,824 1,780 - 1,780 615,262 25,857 641,119 459,376 42,252 501,628 (19,159) (25,857) (45,016) 81,705 (38,227) 43,478 434,116 359,629 793,745 352,411 397,856 750,267 414,957 333,772 748,729 434,116 359,629 793,745 2024 2023 |
|---|---|
2
QE2 Activity Centre
Balance Sheet At 31 March 2024
| Note Fixed Assets Tangible assets 3 Current Assets Stock 4 Debtors 5 Investments Cash at bank and in hand Creditors: amounts falling due within one year 6 Income in advance Trade creditors Other creditors Net Current Assets Total Assets less Current Liabilities Net Assets Income Funds 7 Restricted funds Unrestricted funds |
Unrestricted Restricted Unrestricted Restricted funds funds Total funds funds funds Total funds £ £ £ £ £ £ 92,201 333,772 425,973 97,434 359,629 457,063 - - - - - - 37,520 - 37,520 39,050 - 39,050 194,194 - 194,194 155,793 - 155,793 92,115 - 92,115 149,753 - 149,753 323,829 - 323,829 344,596 - 344,596 - - - - - - 1,073 - 1,073 7,914 - 7,914 - - - - - - 1,073 - 1,073 7,914 - 7,914 322,756 - 322,756 336,682 - 336,682 414,957 333,772 748,729 434,116 359,629 793,745 414,957 333,772 748,729 434,116 359,629 793,745 - 333,772 333,772 - 359,629 359,629 414,957 - 414,957 434,116 - 434,116 414,957 333,772 748,729 434,116 359,629 793,745 2024 2023 |
|---|---|
The notes on pages 4 to 6 form part of these accounts.
Signed on behalf of all the trustees:
Trustee
Date
3
QE2 Activity Centre
Notes to the Accounts
For the year ended 31 March 2024
1 Basis of Preparation
The financial statements have been prepared on a going concern basis and under the historical cost convention. They comply with the Statement of Recommended Practice (SORP) FRS 102, 'Accounting and Reporting by Charities' effective 1 January 2015 together with the reporting requirements of the Financial Reporting Standard applicable in the UK (FRS 102) - effective 1 January 2015. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The QE2 Activities Centre is a Charitable Incorporated Organisation, registered with the Charity Commission under number 1165893.
2 Accounting Policies
Income recognition
All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donations are recognised when they have been communicated as received in writing with notification of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
Legacy gfts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.
Interest on funds held on deposit is included upon notification of the interest paid or payable by the bank.
Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Irrecoverable VAT is charged against the expenditure heading for which is was incurred.
4
QE2 Activity Centre
Notes to the Accounts For the year ended 31 March 2024
2 Accounting Policies - continued
Governance costs
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets by instalments over their estimated useful economic lives at the following annual rates:
Land and buildings - 4% on cost
Equipment - 25% on the reducing balance
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress
These are valued at the lower of cost or market value.
- 3 Tangible Fixed Assets
| Land and buildings £ Cost At 1 April 2023 674,211 Additions - Disposals - At 31 March 2024 674,211 Depreciation and diminution in value At 1 April 2023 258,660 Charge for the year 20,712 Eliminated on disposal - At 31 March 2024 279,372 Net Book Value At 31 March 2024 394,839 At 31 March 2023 415,551 |
Equipment £ 104,951 - - 104,951 63,439 10,378 - 73,817 31,134 41,512 |
Total £ 779,162 - - 779,162 322,099 31,090 - 353,189 425,973 457,063 |
|---|---|---|
5
QE2 Activity Centre
Notes to the Accounts For the year ended 31 March 2024
| Notes to the accounts -continued 4 Stock Stock of clothing for resale 5 Debtors Trade debtors Other debtors 6 Creditors: amounts falling due within one year Income in advance Trade creditors Other creditors |
2024 £ - 37,520 - 37,520 - 1,073 - 1,073 |
2023 £ - 39,050 - 39,050 - 7,914 - 7,914 |
|---|---|---|
7 Income Funds
The restricted income fund represents grants received, and specific donations to be put towards the cost of the refurbishment of the cabins and ropes course, and for marine activities.
| Fund balances brought forward Net (Outgoing)/Incoming Resources for the year Fund balances carried forward |
Unrestricted Income Fund £ 434,116 (19,159) 414,957 |
Restricted Income Fund £ 359,629 (25,857) 333,772 |
|---|---|---|
6
QE2 Activity Centre
(Charitable Incorporated Organsiation)
ACCOUNTS FOR THE YEAR ENDED
31 March 2024
Charity Commission number 1165893
QE2 Activity Centre
Accounts
For the year ended 31 March 2024
| Contents | Page |
|---|---|
| Independent Examiner's Report | 1 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 3 |
| Notes to the accounts | 4 - 6 |
QE2 Activity Centre
Independent Examiner's Report to the Trustees of QE2 Activity Centre For the year ended 31 March 2024
We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 2 to 6.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
We report in respect of our examination of the charity's accounts carried out under section 145 of the Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material aspect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached.
Mandair & Co Chartered Accountants Partnership House 84 Lodge Road Southampton SO14 6RG
Date:
1
QE2 Activity Centre
Statement of Financial Activities For the year ended 31 March 2024
| Income Donations, legacies and grants Charitable activities Investment income Hire of facilities Sale of merchandise Total Income Expenditure Staff costs Service charges Insurance Cost of providing activities Building & cabin maintenance Depreciation Administration costs Fund raising Merchandise Staff training Total Resources Expended Net Incoming Resources Balance brought forward 01.04.2023 Balance carried forward 31.03.2024 |
Unrestricted Restricted Unrestricted Restricted funds funds Total funds funds funds Total funds £ £ £ £ £ £ 15,371 - 15,371 9,904 4,025 13,929 563,178 - 563,178 517,269 - 517,269 8,401 - 8,401 2,606 - 2,606 8,252 - 8,252 9,558 - 9,558 901 - 901 1,744 1,744 596,103 - 596,103 541,081 4,025 545,106 406,263 - 406,263 336,268 580 336,848 13,786 - 13,786 18,921 - 18,921 24,256 - 24,256 26,163 - 26,163 35,226 - 35,226 28,377 11,694 40,071 123,582 - 123,582 38,806 - 38,806 5,233 25,857 31,090 4,572 29,978 34,550 3,198 - 3,198 2,445 - 2,445 755 - 755 56 - 56 1,139 - 1,139 1,988 - 1,988 1,824 - 1,824 1,780 - 1,780 615,262 25,857 641,119 459,376 42,252 501,628 (19,159) (25,857) (45,016) 81,705 (38,227) 43,478 434,116 359,629 793,745 352,411 397,856 750,267 414,957 333,772 748,729 434,116 359,629 793,745 2024 2023 |
|---|---|
2
QE2 Activity Centre
Balance Sheet At 31 March 2024
| Note Fixed Assets Tangible assets 3 Current Assets Stock 4 Debtors 5 Investments Cash at bank and in hand Creditors: amounts falling due within one year 6 Income in advance Trade creditors Other creditors Net Current Assets Total Assets less Current Liabilities Net Assets Income Funds 7 Restricted funds Unrestricted funds |
Unrestricted Restricted Unrestricted Restricted funds funds Total funds funds funds Total funds £ £ £ £ £ £ 92,201 333,772 425,973 97,434 359,629 457,063 - - - - - - 37,520 - 37,520 39,050 - 39,050 194,194 - 194,194 155,793 - 155,793 92,115 - 92,115 149,753 - 149,753 323,829 - 323,829 344,596 - 344,596 - - - - - - 1,073 - 1,073 7,914 - 7,914 - - - - - - 1,073 - 1,073 7,914 - 7,914 322,756 - 322,756 336,682 - 336,682 414,957 333,772 748,729 434,116 359,629 793,745 414,957 333,772 748,729 434,116 359,629 793,745 - 333,772 333,772 - 359,629 359,629 414,957 - 414,957 434,116 - 434,116 414,957 333,772 748,729 434,116 359,629 793,745 2024 2023 |
|---|---|
The notes on pages 4 to 6 form part of these accounts.
Signed on behalf of all the trustees:
Trustee
Date
3
QE2 Activity Centre
Notes to the Accounts
For the year ended 31 March 2024
1 Basis of Preparation
The financial statements have been prepared on a going concern basis and under the historical cost convention. They comply with the Statement of Recommended Practice (SORP) FRS 102, 'Accounting and Reporting by Charities' effective 1 January 2015 together with the reporting requirements of the Financial Reporting Standard applicable in the UK (FRS 102) - effective 1 January 2015. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The QE2 Activities Centre is a Charitable Incorporated Organisation, registered with the Charity Commission under number 1165893.
2 Accounting Policies
Income recognition
All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donations are recognised when they have been communicated as received in writing with notification of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
Legacy gfts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.
Interest on funds held on deposit is included upon notification of the interest paid or payable by the bank.
Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Irrecoverable VAT is charged against the expenditure heading for which is was incurred.
4
QE2 Activity Centre
Notes to the Accounts For the year ended 31 March 2024
2 Accounting Policies - continued
Governance costs
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets by instalments over their estimated useful economic lives at the following annual rates:
Land and buildings - 4% on cost
Equipment - 25% on the reducing balance
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress
These are valued at the lower of cost or market value.
- 3 Tangible Fixed Assets
| Land and buildings £ Cost At 1 April 2023 674,211 Additions - Disposals - At 31 March 2024 674,211 Depreciation and diminution in value At 1 April 2023 258,660 Charge for the year 20,712 Eliminated on disposal - At 31 March 2024 279,372 Net Book Value At 31 March 2024 394,839 At 31 March 2023 415,551 |
Equipment £ 104,951 - - 104,951 63,439 10,378 - 73,817 31,134 41,512 |
Total £ 779,162 - - 779,162 322,099 31,090 - 353,189 425,973 457,063 |
|---|---|---|
5
QE2 Activity Centre
Notes to the Accounts For the year ended 31 March 2024
| Notes to the accounts -continued 4 Stock Stock of clothing for resale 5 Debtors Trade debtors Other debtors 6 Creditors: amounts falling due within one year Income in advance Trade creditors Other creditors |
2024 £ - 37,520 - 37,520 - 1,073 - 1,073 |
2023 £ - 39,050 - 39,050 - 7,914 - 7,914 |
|---|---|---|
7 Income Funds
The restricted income fund represents grants received, and specific donations to be put towards the cost of the refurbishment of the cabins and ropes course, and for marine activities.
| Fund balances brought forward Net (Outgoing)/Incoming Resources for the year Fund balances carried forward |
Unrestricted Income Fund £ 434,116 (19,159) 414,957 |
Restricted Income Fund £ 359,629 (25,857) 333,772 |
|---|---|---|
6