## QE2 Activity Centre TRUSTEES REPORT
The Trustees are pleased to present their report, together with the financial statement of the Charity for the year ending 31 March 2021
## Reference and Administrative details
## **Charity number**
1165893
## **Principal Office**
QE2 Activity Centre, River Hamble Country Park, Pylands Lane, Hedge End, Southampton. SO31 1BH
## **Bankers**
Barclays Bank Plc, Fareham
## **Trustees**
Jerry Hall, Wayne Irish, Derek Pretty
## **Management Committee**
Jerry Hall, Patrick Hennon, Pam Pittard, Wayne Irish, Jim Motherwell, John Prebble, Derek Pretty, Jen Pearce, Russell Poore, Tonia Craig.
## **Type of Governing Document**
Constitution
## **How the Charity is Constituted**
Trust
## **Trustee Selection Method**
Appointment by Management Committee
## **Summary of Objects of the Charity**
To advance education and to provide facilities for the recreation or other leisure time occupation of people with physical and/or mental disabilities in the interests of social welfare with the object of improving their conditions of life.
## Events
Owing to the pandemic, 2020 brought many challenges but the centre continued throughout, adapting well to those challenges. Even though 2021 began with a lockdown and many restrictions were still in place, the centre responded to the challenge by providing online services to our day service users before we were able to reopen in late spring.
During 2021, our day service has been working at full strength for most of the year and numbers have grown by 15%. While the same can’t be said of our provision of activity sessions for outside groups, a marketing campaign has been instigated, aiming to reclaim old business and attract new. With the easing of some restrictions, early signs indicate that 2022 should see a return to a full timetable.
QE2 Activity Centre continues to provide day services and activities to young people and adults with physical or learning disabilities.
## Finance
During 2020-21 QE2 Activity Centre generated income from provision of services and actively fundraised towards a new pontoon boat for use by those with physical disabilities.
Signed on behalf of the charity’s trustees
Signature:
Full Name: Wayne Irish
Position: Chairman
Date: 30[th] November 2021
## **QE2 Activity Centre**
**(Charitable Incorporated Organsiation)**
## **ACCOUNTS FOR THE YEAR ENDED**
## **31 March 2021**
**Charity Commission number 1165893**
## **QE2 Activity Centre**
## **Accounts**
## **For the year ended 31 March 2021**
|**Contents**|**Page**|
|---|---|
|Independent Examiner's Report|1|
|Statement of Financial Activities|2|
|Balance Sheet|3|
|Notes to the accounts|4 - 6|
## **QE2 Activity Centre**
## **Independent Examiner's Report to the Trustees of QE2 Activity Centre For the year ended 31 March 2021**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 2 to 6.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material aspect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached.
**Ralph Crump Ralph Crump Accountants Limited Chartered Accountants Drove House 14 Bakers Drove Rownhams Southampton SO16 8AD**
## **Date:**
1
## **QE2 Activity Centre**
## **Statement of Financial Activities For the year ended 31 March 2021**
|**Income**
Donations, legacies and grants
Charitable activities
Investment income
Sale of assets
Covid-19 support grants
CJRS (furlough) grants
**Total Income**
**Expenditure**
Staff salaries
Service charges
Insurance
Activity maintenance
Building & cabin maintenance
Covid-19 related expenditure - PPE, etc.
Depreciation
Administration costs
Fund raising
Marketing
Public relations
**Total Resources Expended**
**Net Incoming Resources**|**2020**
**2021**|
|---|---|
||**Unrestricted Restricted**
**Unrestricted Restricted**
**funds**
**funds**
**Total funds**
**funds**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
1,448
42,210
43,658
13,860
11,440
25,300
183,264 -
183,264
391,212 -
391,212
493 -
493
491 -
491
-
-
-
172 -
172
42,865 -
42,865 -
-
-
71,596 -
71,596 -
-
-|
||299,666
42,210
341,876
405,735
11,440
417,175
267,844 -
267,844
253,011 -
253,011
12,683 -
12,683
22,822 -
22,822
18,062 -
18,062
18,157 -
18,157
8,101 -
8,101
24,793
140
24,933
12,850 -
12,850
13,225 -
13,225
-
4,302
4,302 -
-
-
5,782
20,524
26,306
6,333
21,837
28,170
3,297 -
3,297
5,138 -
5,138
-
-
-
-
2,814
2,814
-
-
-
-
938
938
-
-
-
-
938
938|
||328,619
24,826
353,445
343,479
26,667
370,146|
||(28,953)
17,384
(11,569)
62,256
(15,227)
47,029|
2
## **QE2 Activity Centre**
## **Balance Sheet At 31 March 2021**
|Note
**Fixed Assets**
Tangible assets
3
**Current Assets**
Stock
4
Debtors
5
Investments
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
Income in advance
Trade creditors
6
**Net Current Assets**
**Total Assets less Current Liabilities**
**Net Assets**
**Income Funds**
7
Restricted funds
Unrestricted funds|**2020**
**2021**|
|---|---|
||**Unrestricted Restricted**
**Unrestricted**
**Restricted**
**funds**
**funds**
**Total funds**
**funds**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
127,779
345,398
473,177
133,561
366,502
500,063
779 **-**
779
**-**
-
-
36,429
4,800
41,229
47,236 -
47,236
82,541 -
82,541
122,048 -
122,048
66,189
40,298
106,487
42,803
6,610
49,413|
||185,938
45,098
231,036
212,087
6,610
218,697
-
-
-
-
-
-
2,186 -
2,186
5,164 -
5,164|
||2,186 -
2,186
5,164 -
5,164
183,752
45,098
228,850
206,923
6,610
213,533|
||311,531
390,496
702,027
340,484
373,112
713,596|
||311,531
390,496
702,027
340,484
373,112
713,596|
||-
390,496
390,496 -
373,112
373,112
311,531 -
311,531
340,484 -
340,484|
||311,531
390,496
702,027
340,484
373,112
713,596|
The notes on pages 4 to 6 form part of these accounts.
Signed on behalf of all the trustees:
Trustee
Date
3
## **QE2 Activity Centre**
## **Notes to the Accounts**
## **For the year ended 31 March 2021**
## **1 Basis of Preparation**
The financial statements have been prepared on a going concern basis and under the historical cost convention. They comply with the Statement of Recommended Practice (SORP) FRS 102, 'Accounting and Reporting by Charities' effective 1 January 2015 together with the reporting requirements of the Financial Reporting Standard applicable in the UK (FRS 102) - effective 1 January 2015. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The QE2 Activities Centre is a Charitable Incorporated Organisation, registered with the Charity Commission under number 1165893.
## **2 Accounting Policies**
## **Income recognition**
All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donations are recognised when they have been communicated as received in writing with notification of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
Legacy gfts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.
Interest on funds held on deposit is included upon notification of the interest paid or payable by the bank.
## **Expenditure recognition**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Irrecoverable VAT is charged against the expenditure heading for which is was incurred.
4
## **QE2 Activity Centre**
## **Notes to the Accounts For the year ended 31 March 2021**
## **2 Accounting Policies -** _**continued**_
## **Governance costs**
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets by instalments over their estimated useful economic lives at the following annual rates:
Land and buildings - 4% on cost
Equipment - 25% on the reducing balance
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## **Stocks and work in progress**
These are valued at the lower of cost or market value.
## **3 Tangible Fixed Assets**
|**Land and buildings**
**£**
**Cost**
At 1 April 2020
674,211
Disposals
-
Additions
-
At 31 March 2021
674,211
**Depreciation and diminution in value**
At 1 April 2020
196,524
Disposals
-
Charge for the year
20,712
At 31 March 2021
217,236
**Net Book Value**
At 31 March 20201
456,975
At 1 April 2020
477,687|**Equipment**
**£**
71,089
(12,048)
-
59,041
48,713
(11,468)
5,594
42,839
16,202
22,376|**Total**
**£**
745,300
(12,048)
-|
|---|---|---|
|||733,252|
|||245,237
(11,468)
26,306|
|||260,075|
|||473,177|
|||500,063|
5
## **QE2 Activity Centre**
## **Notes to the Accounts For the year ended 31 March 2021**
## **Notes to the accounts -** _**continued**_
|**4**
**Stock**
Stock of clothing for resale
**5**
**Debtors**
Trade debtors
Other debtors
**6**
**Creditors: amounts falling due within one year**
Trade creditors
Other creditors|**2021**
**£**
779
36,429
4,800
41,229
2,186
-
2,186|**2020**
**£**
**-**|
|---|---|---|
|||47,236
-|
|||47,236|
|||5,164
-|
|||5,164|
## **7 Income Funds**
The restricted income fund represents grants received, and specific donations to be put towards the cost of the refurbishment of the cabins and ropes course, and for marine activities.
|Fund balances brought forward
Net Incoming Resources for the year
Fund balances carried forward|**Restricted**
**Unrestricted**
**Income Fund**
**Income Fund**
**£**
**£**
373,112
340,484
17,384
(28,953)
390,496
311,531|
|---|---|
6
## **QE2 Activity Centre**
**(Charitable Incorporated Organsiation)**
## **ACCOUNTS FOR THE YEAR ENDED**
## **31 March 2021**
**Charity Commission number 1165893**
## **QE2 Activity Centre**
## **Accounts**
## **For the year ended 31 March 2021**
|**Contents**|**Page**|
|---|---|
|Independent Examiner's Report|1|
|Statement of Financial Activities|2|
|Balance Sheet|3|
|Notes to the accounts|4 - 6|
## **QE2 Activity Centre**
## **Independent Examiner's Report to the Trustees of QE2 Activity Centre For the year ended 31 March 2021**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 2 to 6.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material aspect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached.
**Ralph Crump Ralph Crump Accountants Limited Chartered Accountants Drove House 14 Bakers Drove Rownhams Southampton SO16 8AD**
## **Date:**
1
## **QE2 Activity Centre**
## **Statement of Financial Activities For the year ended 31 March 2021**
|**Income**
Donations, legacies and grants
Charitable activities
Investment income
Sale of assets
Covid-19 support grants
CJRS (furlough) grants
**Total Income**
**Expenditure**
Staff salaries
Service charges
Insurance
Activity maintenance
Building & cabin maintenance
Covid-19 related expenditure - PPE, etc.
Depreciation
Administration costs
Fund raising
Marketing
Public relations
**Total Resources Expended**
**Net Incoming Resources**|**2020**
**2021**|
|---|---|
||**Unrestricted Restricted**
**Unrestricted Restricted**
**funds**
**funds**
**Total funds**
**funds**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
1,448
42,210
43,658
13,860
11,440
25,300
183,264 -
183,264
391,212 -
391,212
493 -
493
491 -
491
-
-
-
172 -
172
42,865 -
42,865 -
-
-
71,596 -
71,596 -
-
-|
||299,666
42,210
341,876
405,735
11,440
417,175
267,844 -
267,844
253,011 -
253,011
12,683 -
12,683
22,822 -
22,822
18,062 -
18,062
18,157 -
18,157
8,101 -
8,101
24,793
140
24,933
12,850 -
12,850
13,225 -
13,225
-
4,302
4,302 -
-
-
5,782
20,524
26,306
6,333
21,837
28,170
3,297 -
3,297
5,138 -
5,138
-
-
-
-
2,814
2,814
-
-
-
-
938
938
-
-
-
-
938
938|
||328,619
24,826
353,445
343,479
26,667
370,146|
||(28,953)
17,384
(11,569)
62,256
(15,227)
47,029|
2
## **QE2 Activity Centre**
## **Balance Sheet At 31 March 2021**
|Note
**Fixed Assets**
Tangible assets
3
**Current Assets**
Stock
4
Debtors
5
Investments
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
Income in advance
Trade creditors
6
**Net Current Assets**
**Total Assets less Current Liabilities**
**Net Assets**
**Income Funds**
7
Restricted funds
Unrestricted funds|**2020**
**2021**|
|---|---|
||**Unrestricted Restricted**
**Unrestricted**
**Restricted**
**funds**
**funds**
**Total funds**
**funds**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
127,779
345,398
473,177
133,561
366,502
500,063
779 **-**
779
**-**
-
-
36,429
4,800
41,229
47,236 -
47,236
82,541 -
82,541
122,048 -
122,048
66,189
40,298
106,487
42,803
6,610
49,413|
||185,938
45,098
231,036
212,087
6,610
218,697
-
-
-
-
-
-
2,186 -
2,186
5,164 -
5,164|
||2,186 -
2,186
5,164 -
5,164
183,752
45,098
228,850
206,923
6,610
213,533|
||311,531
390,496
702,027
340,484
373,112
713,596|
||311,531
390,496
702,027
340,484
373,112
713,596|
||-
390,496
390,496 -
373,112
373,112
311,531 -
311,531
340,484 -
340,484|
||311,531
390,496
702,027
340,484
373,112
713,596|
The notes on pages 4 to 6 form part of these accounts.
Signed on behalf of all the trustees:
Trustee
Date
3
## **QE2 Activity Centre**
## **Notes to the Accounts**
## **For the year ended 31 March 2021**
## **1 Basis of Preparation**
The financial statements have been prepared on a going concern basis and under the historical cost convention. They comply with the Statement of Recommended Practice (SORP) FRS 102, 'Accounting and Reporting by Charities' effective 1 January 2015 together with the reporting requirements of the Financial Reporting Standard applicable in the UK (FRS 102) - effective 1 January 2015. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The QE2 Activities Centre is a Charitable Incorporated Organisation, registered with the Charity Commission under number 1165893.
## **2 Accounting Policies**
## **Income recognition**
All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donations are recognised when they have been communicated as received in writing with notification of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
Legacy gfts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.
Interest on funds held on deposit is included upon notification of the interest paid or payable by the bank.
## **Expenditure recognition**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Irrecoverable VAT is charged against the expenditure heading for which is was incurred.
4
## **QE2 Activity Centre**
## **Notes to the Accounts For the year ended 31 March 2021**
## **2 Accounting Policies -** _**continued**_
## **Governance costs**
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets by instalments over their estimated useful economic lives at the following annual rates:
Land and buildings - 4% on cost
Equipment - 25% on the reducing balance
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## **Stocks and work in progress**
These are valued at the lower of cost or market value.
## **3 Tangible Fixed Assets**
|**Land and buildings**
**£**
**Cost**
At 1 April 2020
674,211
Disposals
-
Additions
-
At 31 March 2021
674,211
**Depreciation and diminution in value**
At 1 April 2020
196,524
Disposals
-
Charge for the year
20,712
At 31 March 2021
217,236
**Net Book Value**
At 31 March 20201
456,975
At 1 April 2020
477,687|**Equipment**
**£**
71,089
(12,048)
-
59,041
48,713
(11,468)
5,594
42,839
16,202
22,376|**Total**
**£**
745,300
(12,048)
-|
|---|---|---|
|||733,252|
|||245,237
(11,468)
26,306|
|||260,075|
|||473,177|
|||500,063|
5
## **QE2 Activity Centre**
## **Notes to the Accounts For the year ended 31 March 2021**
## **Notes to the accounts -** _**continued**_
|**4**
**Stock**
Stock of clothing for resale
**5**
**Debtors**
Trade debtors
Other debtors
**6**
**Creditors: amounts falling due within one year**
Trade creditors
Other creditors|**2021**
**£**
779
36,429
4,800
41,229
2,186
-
2,186|**2020**
**£**
**-**|
|---|---|---|
|||47,236
-|
|||47,236|
|||5,164
-|
|||5,164|
## **7 Income Funds**
The restricted income fund represents grants received, and specific donations to be put towards the cost of the refurbishment of the cabins and ropes course, and for marine activities.
|Fund balances brought forward
Net Incoming Resources for the year
Fund balances carried forward|**Restricted**
**Unrestricted**
**Income Fund**
**Income Fund**
**£**
**£**
373,112
340,484
17,384
(28,953)
390,496
311,531|
|---|---|
6