AGM 2023/2024
Chairman’s Report
Overview
Firstly, thank you all for coming and welcome to the FODC 2024 AGM and with a special thankyou to Andy Davis our new Rector (or is it Priest in Charge ?) for attending. Secondly, a sincere thank you to my fellow Trustees, our partners DCH (Wilfrids Café) and PCC for their support over the last 12 months and to the other FODC members and indeed nonmember volunteers for their hard work in keeping “our show on the road” despite the usual obstacles.
The Election of Trustees follows later in the agenda but just to mention that Nick Capon, who has gallantly served the FODC for many years is standing down and I would like to offer my personal thanks for his help, advice and friendship in my time as chair.
The past year has seen further encouraging improvements in communication and closer working relationships with the community and especially our partners, the PCC and the Droxford Community Hub (Wilfrid’s Café).
At this point I believe it important to clarify that DCH (trading as Wilfrids Café) is an independent Community Interest Company, not to be confused with Droxford community hub which encompasses all the activities of the FODC including events that are jointly run with our partners. June Kershaw will expand on this a little later in the meeting.
The following is a summary of what has been achieved in the past year in relation to the Church building:
Building maintenance
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❖ Installing the sink in the tower and coat hooks
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❖ Tower clock and flagpole repairs.
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❖ Repairing the heating
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❖ Clearing drains and improving drainage in anticipation of further flash floods.
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Tower cupboard and Nicholson screen final fittings
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Moving of the brass corona light.
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Implementing improved security arrangements.
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Progressing the AV improvements.
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Progressing urgent items on the quinquennial plan.
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Emergency Tower Lighting
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Improving the paths in the churchyard.
Heritage
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❖ Installing the final donor board.
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❖ Exhibition of the pew cushions.
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Retrieving further heritage items
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Setting up access to the heritage items in the Community Office.
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Digital Heritage website.
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Working with English Heritage to promote the celebrations of the “Swing Riots” over the next two years, culminating in a big performance for thebicentenary celebrations in 2030
Community
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❖ Talk by Tracy Chevalier together with bell ringing demonstration.
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❖ Art Show at the Country Fair
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❖ Holding the play Jesus My Boy
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❖ Fund raising at the Christmas Fair
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Finalising improvements to the FODC website
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Permanent FODC noticeboard.
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DD 80[th] Anniversary program of events.
Recruitment and Finance
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❖ One new Trustee joined.
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❖ Creation and deployment of a dedicated QR code for ease of fund raising.
oOngoing recruitment drive and regular donation requests.
More information - www.FriendsofDroxfordChurch.org.uk.
To repeat my words from the last AGM, we still have much to do, and would welcome any assistance whether it be administrative, trade based or anyone with a talent for fund raising, event planning or just ideas !!
It is essential that we and our partners continue to “pull together” to ensure that our Church continues to not only remain the local focus of worship but also to develop the community assets that help to provide the finances required to support it’s continued use. As I have said before, our message to all must be “USE IT OR LOSE IT”
Forthcoming events.
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More information - www.FriendsofDroxfordChurch.org.uk.
Tony Hoile Chair Friends of Droxford Church February 2024
,11, Friends of Droxlord Church www.friendsofdroxforikhurch.org.uk •9i%t4iwJ i111LY ND 1165874 Fln tement for eflod 1•1 October 2022 se tember 2023 Recel andP tBa8 Incom• S Allocatod Funds Unallocated Fundg rotal Op•nlng ba18ncg8 Main fvJC Savings AJC Total 1.750 4.090.76 5,840.76 29.26 29.2 1,750 11,895.56 4120.02 5.870.02 24,196.80 11704.99 IncpTng (Not6 1) (Note 2) 12,301.fJ4 Expenses Closinq balanc• Clo¥lng bank balanc Current wc 18,332.21 Saving5 NC 2942 Not• (A): Projects in wogress - £8K for Thprovemenl to audio vi8ual. £0.7K for Improvfd ¥gcurrty, £4K for bulldlrg mgintenance. and £1K for thwc*yar(I wJnlrg.
Ji, Friends of DroxFord Church ww.friendsofdroxfordchurch.org.uk ¢gl?l¢r¢il Ch)rf+¥ No 1165&74 Not• I: Incom• Currnnt Last year 2023 2022 6.348.58 Regular giving 8rJd gifto from vilage (AV fund £5750) Tax relief on gitt8 from village Fund raising activities (Avfund £1303.60) Amazon Smile donation Bank inlere8t Return from PCC of noticeboard don8tion Building contnbutlon from DCH cafè Repair8 Gontribution from OCH calé Utilities contribution frC DCH café Gift to communhy from DCH cafe Grants and gifts (AV lur)Jl Suniup use, FODC cards DCII payment 914.07 3,330.79 441.33 688.14 19.61 0.16 5.60 0,00 8LJ).00 750.00 1,634 53 3.231.00 3,500,00 1,000.00 1,050.00 2,480.88 8,000.00 962.00 62.53 48.00 Tolal.. 24.196.60 11.850.60 ote 2: Current 2023 2,564.50 937.82 168.64 Last year 2022 1,092.67 Repairs Imwovements Insuranc8 Communication inclLhJlrg website Fund raislng expenses utlllts'es Gifts to communtly Surnup 218.00 423.00 210.15 3.231.00 2.375.rxi 869.59 2.460.88 4.300.LKJ 19.67 TOTAL 11.704.99 8,349.82
Friends of Droxford Church www.fviendsofdroxf0rdchurch.Uk sr4r•d Ch•riiy No 11é58?4 Reserves Policy: W8 8ubmit our annual rfjport in accordan( with requirements of the Charfty Commission giMd8nco in CC19. The trusteès h8V8 08tabli5hed their MISOn tthng 10 acUnt all ol the resources available in terms of peow. prop8rty ar monoy Mission inthveslwoJects have ten costod or estlmates mode ol projected ftrture co8t8 which take Into accwnt thè dS of the lIding9 and the requirement5 of onooing runnirvJ costs. {111) We have agroed a Reserves Policy which is set out beltr and 18 recorded in th8 trust•e5' mlnut@s aThJ this Annual Report (W) Wg r8cognise the need to be acccArntabie as charily Iru81908 tor all the money which comes into our hands and Mll provKJg furthor wrfDrmalfon 88 r4uired by Ihe Charity Commission Ill) General fund8 held at year end 30 Sopt 2023.. £18,381.63 of whith £13.645.56 were Ollo¢alwJ lo projects In pro9res8, leawng £4.718.07 unallorAtfrd. Res8N88 policy lor Genoral Funds: We alm to hold £3.000 r•sorve$ that unallo&d, to wovid• a cortingww fund for current and future projects.
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