## **Minutes Sportsco (SFC) Trustee Meeting – 19/09/2022** 

## **By WhatsApp** 

Present:  Dave Cronin (DC) Sue Sharp (SS) Pete Morris (PM) Steve Nuttall (SN) Steve Nuttall (SN) Paul Bayliss (PB) Apologies:  Gary Fox (GF) John Bishop (JB) 


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Agenda Item Discussion Action<br>Wishaw Lane Lease remains outstanding from Bham Council – this has been held  DC will advise when lease<br>up due to: completed.<br>Bham Council have submitted a variation to the lease to remove need<br>for planting trees as part of landscaping – we must still complete<br>these works and we are receiving a donation of saplings from The<br>Woodland Trust to complete soon.<br>Anticipated lease completion December 2022.<br>Charity Governance 1. DC advised that he had applied for drinks licence for Wishaw  SS advised that the licence<br>Lane – 7 days a week 12pm-1am.  Members only.  Proposed  application should have been<br>licensee Sam Goddard (nephew of DC) who also runs Prince  referred to Trustees beforehand.<br>of Wales pub Moseley.  Application remains outstanding. SS to circulate online training<br>2. SS advised that online training for financial officers is  details.<br>recommended – Muckle Andrews who are recommended by  SN will organise a manager<br>FA offer a free FA-related course. meeting.<br>3. PB mentioned mini league manager who would be keen to  SS/PB to finalise arrangements to<br>take on Club Officer/Trustee role.  His letter had been  engage parents at mini-league<br>previously circulated. training.<br>4. General discussion on how we might increase club supporter  All to look at potential volunteer<br>member involvement. All agreed that a tournament/open  tasks.<br>day later would be helpful (but not likely until 2023).  SN<br>confirmed that he hadn’t had a manager meeting since Covid<br>lockdowns and currently did not have a contact list (DC has<br>copy.)  SS/PB agreed to try and engage parents at mini-league<br>training – tentatively suggested having a ’sign-up’ table 5 [th]<br>**----- End of picture text -----**<br>


2022.09.19  minutes Sportsco Trustee meeting 




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Oct (Bishop Walsh) and 8 [th]  October (Wishaw Lane.)  Offer<br>volunteer specific roles to help encourage take up.<br>1. Players fees increased to £30pm but there is still a number of  Full report at AGM<br>Financial Report defaults.  DC advised his intention is to preclude players with<br>more than 3 months and de-register.  He has considered<br>whether we could offer an offset against fees for help on<br>sorting finances by a volunteer member.<br>2. Reserve indicated of £9K.<br>3. DC suggested the licensing of Club could help on increasing<br>revenue as premises would be available for individual hire.<br>4. PB ran a tournament August 2022 which raised an additional<br>£200.<br>5. Martin Bown has signed off accounts for AGM.  Income<br>£6,500 but £9,200 deficit (?) Still £2300 to be chased.<br>Health and Safety 1. H&S tasks to be prioritised – implications for all Trustees if<br>not completed.<br>2. Fire Risk Assessment for all premises required (Wishaw Lane<br>and Shrubbery Close) – DC advised he has completed Fire<br>Risk Assessment for Wishaw Lane and would circulate.  All to<br>note – pre-requisite for use of premises.<br> SS had prepared spreadsheet addressing various tasks prior<br>to occupation of ‘Wishaw Lane Requirements’ (PM has copy.)<br>DC was about to engage reactive maintenance with Capital<br>(contractors.)<br>AOB – Constitution and roles 1. SS raised that there is a conflict of roles with DC.  All agreed  Essential to look at<br>he had too many tasks but there had been no offers of help  Constitution rules on number<br>on Finances, Player management, health and safety.  PM also  of roles held and conflicts of<br>required assistance on premises tasks.  General discussion on  interest.<br>how we take this forward. Due diligence is required on<br>any interests of additional<br>parties (PB).<br>Next Meeting AGM should be arranged for November.  Template documents can be found on Google Docs site.<br>**----- End of picture text -----**<br>


2022.09.19  minutes Sportsco Trustee meeting 



Meeting closed 9.00pm 

2022.09.19  minutes Sportsco Trustee meeting 



## **SPORTSCO FOOTBALL CLUB DETAILED INCOME AND EXPENDITURE - Community Sportsco FC Account for the year ending 31st May 2022** 

|**Income**<br>Balance Carried Forward<br>Football Foundaton<br>Walmley Sports Alliance<br>Paypal PTE Ltd - Wishaw Lane<br>HSBC - Funds Transfer<br>HSBC - Bank Charges Refund<br>**Expenditure**<br>League/Cup Entry Fees<br>Coaches<br>Sports Guard Insurance<br>Kit and Equipment<br>Winter Training<br>Team Managers Expenses<br>End of Season Presentatons<br>Referee Fees<br>Pitch Hire & Maintenance<br>Birmingham FA - Afliaton Fees<br>Sundries<br>Birmingham FA Courses<br>Fines<br>Tournaments - Entry Fees<br>Refund of Subscriptons<br>Avant Gas - Wishaw Lane<br>Wishaw Lane<br>Penns Lane<br>**NET SURPLUS/DEFICIENCY**<br>**Balances c/f as at 31st May 2021**<br>**Balances c/f as at 31st May 2022**<br>**Notes to Accounts**<br>None|**Nominal**<br>1001<br>1002<br>1003<br>1004<br>1005<br>1006<br>1007<br>1008<br>1009<br>1010<br>1011<br>1012<br>1013<br>1014<br>1015<br>1016<br>1017<br>1018|**2022**<br>**2021**<br>**£**<br>£<br>4494.76<br>213.82<br>0<br>2500<br>0<br>4356.04<br>0<br>1.47<br>1<br>0<br>25<br>0<br>4520.76<br>7071.33<br>**4520.76**<br>**7071.33**<br>**£**<br>£<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>2500<br>0<br>0<br>4519.76<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>76.57<br>0<br>0<br>4519.76<br>2576.57<br>**4519.76**<br>**2576.57**<br>**1**<br>**4494.76**<br>4,494.76<br>1|**2022**<br>**2021**<br>**£**<br>£<br>4494.76<br>213.82<br>0<br>2500<br>0<br>4356.04<br>0<br>1.47<br>1<br>0<br>25<br>0<br>4520.76<br>7071.33<br>**4520.76**<br>**7071.33**<br>**£**<br>£<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>2500<br>0<br>0<br>4519.76<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>76.57<br>0<br>0<br>4519.76<br>2576.57<br>**4519.76**<br>**2576.57**<br>**1**<br>**4494.76**<br>4,494.76<br>1|
|---|---|---|---|
||||**2576.57**|
|||||
||||**4494.76**|
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## **SPORTSCO FOOTBALL CLUB** 

## **DETAILED INCOME AND EXPENDITURE - Sportsco FC2 Account for the year ending 31st May 2022** 

|**Income**<br>Annual Subscriptons -2021/22<br>Birmingham FA - Disciplinary Payments<br>Donatons<br>Birmingham FA - Maintenance Equipment<br>Replacement Kit<br>Sponsorship -<br>Wishaw Lane - Refreshments<br>E-ON Electrical Refund<br>Fund Raising - Defbrillators<br>SFC - Mini League Tournament<br>Wishaw Lane - Room Hire<br>**Expenditure**<br>League/Cup Entry Fees<br>Coaches<br>Sports Guard Insurance<br>Kit and Equipment<br>Team Managers Expenses<br>End of Season Presentatons<br>Referee Fees<br>Pitch Hire & Maintenance<br>Birmingham FA - Afliaton Fees & Insurance<br>Birmingham FA Courses (FA Level 1 & First Aid)<br>Fines<br>Tournaments - Entry Fees<br>Refund of Subscriptons<br>Avant Gas - Wishaw Lane<br>Penns Lane<br>Football Development<br>**NET SURPLUS/DEFICIENCY**<br>**Balances c/f as at 31st May 2021**<br>**Balances c/f as at 31st May 2022**<br>**Notes to Accounts**<br>1) Football Foundaton moneis are ring-fenced for Pitch Improvement<br>2) HSBC - Transferred monies from 2 other accounts<br>3) Number of teams increased from 16 to 24<br>4) HSBC - Monies referred to in point 2<br>Football Foundaton - Pitch Improvement -**see note 1**<br>HSBC - Funds Transfer -**See note 2**<br>Winter Training -**see note 3**<br>Sundries -**see note 4**<br>Wishaw Lane -**see note 5**|**Nominal**<br>1001<br>1002<br>1003<br>1004<br>1005<br>1006<br>1007<br>1008<br>1009<br>1010<br>1011<br>1012<br>1013<br>1014<br>1015<br>1016<br>1017<br>1018<br>1019|**2022**<br>**£**<br>72336.79<br>594<br>1590.84<br>42.85<br>15980<br>539.34<br>4745.87<br>50494.91<br>1570.7<br>1425<br>3360|**2021**<br>£<br><br>31900.17<br><br>306<br><br>3565.39<br>5000<br><br>195.51<br><br>15930<br><br>10000<br><br>56.15<br>500<br><br><br><br><br>152680.3<br>**152680.3**<br><br>831<br><br>3119.15<br><br>0<br><br>7811.58<br><br>7742<br><br>100<br><br>0<br><br>2661<br><br>24618<br><br>402<br><br>381.66<br><br>0<br><br>373<br><br>0<br><br>450<br><br>83.92<br><br>8362.27<br><br>5186.27<br><br>162264.65<br>**162264.65**||
|---|---|---|---|---|
||||||
|||**£**<br>2644<br>5380.3<br>16<br>16547.07<br>24628.85<br>300<br>296.85<br>5795.5<br>25187<br>407<br>40709.20<br>320<br>1329.5<br>345<br>725<br>83.92<br>20722.36<br>10827.1<br>6000||67453.22|
|||||**67453.22**|
||||||
||||||
||||||
|||26511.99<br>16927.64||62121.85|
|||||**62121.85**|
||||**-9584.35**<br><br>|**5331.37**|
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- 5) Possesion of Wishaw Lane - Catering Supplies 



## **SPORTSCO FOOTBALL CLUB DETAILED INCOME AND EXPENDITURE - BMM Accou for the year ending 31st May 2022** 

|||**2022**|
|---|---|---|
||**£**||
|**Income**|||
|Balance Carried Forward - 31st May 2021||6196.2|
|Gross Interest to 31st May 2022||0.13|
|Funds Transfer||1|



|**Expenditure**<br>League/Cup Entry Fees<br>Coaches<br>Sports Guard Insurance<br>Kit and Equipment<br>Winter Training<br>Team Managers Expenses<br>End of Season Presentatons<br>Referee Fees<br>Pitch Hire & Maintenance<br>Birmingham FA - Afliaton Fees<br>Birmingham FA Courses<br>Fines<br>Tournaments - Entry Fees<br>Refund of Subscriptons<br>Avant Gas - Wishaw Lane<br>Wishaw Lane<br>Penns Lane<br>Sundries -**See note 1**|**Nominal**<br>**£**<br>1001<br>0<br>1002<br>0<br>1003<br>0<br>1004<br>0<br>1005<br>0<br>1006<br>0<br>1007<br>0<br>1008<br>0<br>1009<br>0<br>1010<br>0<br>1011<br>6196.33<br>1012<br>0<br>1013<br>0<br>1014<br>0<br>1015<br>0<br>1016<br>0<br>1017<br>0<br>1018<br>0|
|---|---|



## **NET SURPLUS/DEFICIENCY** 

|**Balances c/f as at**|**31st May**|**2021**|6196.20|
|---|---|---|---|
|**Balances c/f as at**|**31st May**|**2022**|1.00|



## **Notes to Accounts** 

HSBC transferred monies to No. 2 Account 



## **unt** 

|**2021**<br>£<br>0.89<br>0.89<br>6197.33<br>**6197.33**<br>£<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>6196.33<br>**6196.33**<br>**1**|0.89<br>**0.89**|
|---|---|
|||
||0|
||**0**|
|||
||**0.89**|
|||





The Trustees Sportsco Football Club Walmley Road Walmley Sutton Coldfield B76 2QA 

12 September 2022 

Dear Sirs 

## **Annual Accounts for the year ending 31 May 2022** 

Whilst we have not been appointed as auditors of Sportsco Football Club, and consequently have not performed an audit of the financial accounts for the year ending 31 May 2022, we have completed an independent review of the accounts. 

It is our opinion that the accounts reflect an accurate representation of the financial position of the football club. 

Yours faithfully 


Martin Bown ACMA CGMA