HILLFIELDS FAMILY AND COMMUNITY TRUST
ACCOUNTS
YEAR ENDED 31 MARCH 2023
Registered Charity Number 1165795
HILLFIELDS FAMILY AND COMMUNITY TRUST
FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023
| CONTENTS | PAGE |
|---|---|
| Trustees’ annual report | 4 |
| Independent Examiner’s report | 8 |
| Statement of financial activities | 10 |
| Balance sheet | 11 |
| Statement of cash flows | 12 |
| Notes to the accounts | 13 |
HILLFIELDS FAMILY AND COMMUNITY TRUST LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2023
| Full Name: | Hillfields Family and Community Trust | Hillfields Family and Community Trust |
|---|---|---|
| Registered Charity Number: | 1165795 | |
| Address: | Hillfields Community Hub | |
| Thicket Avenue | ||
| Fishponds | ||
| Bristol | ||
| BS16 4EH | ||
| Trustees at end of year: | Zoe Fry | Chair |
| Angela Harrison (resigned May 2023) | ||
| Jazz Bridgwater-Court | ||
| Craig Cheney (resigned May 2023) | ||
| Tina Hunt | ||
| Independent Examiner: | Steven Baptiste | |
| Linden Accountants | ||
| Scrapstore House | ||
| 21 Sevier Street | ||
| St Werburghs | ||
| Bristol | ||
| BS2 9LB | ||
| Bankers: | Triodos Bank | |
| Deanery Road | ||
| Bristol | ||
| BS1 5AS | ||
| Santander Business Banking | ||
| Operations | ||
| Sunderland | ||
| SR43 4FW |
The Trustees present their report and accounts for the year ended 31st March 2023.
Structure, Governance and Management
Hillfields Family & Community Trust is a Charitable Incorporated Organisation (CIO), was formerly known as Hillfields Young Mothers Group. The CIO is registered with the Charity Commission and governed according to its constitution, adopted 29 February 2016. On the 8th June 2018 the charity amended its constitution which included updating its objects to reflect more accurately the purpose of the charity.
Members and Trustees
Membership of the CIO is open to anyone who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members. A member may be an individual, a corporate body, or an individual or corporate body representing an organisation which is not incorporated.
It is the duty of each member of the CIO to exercise his or her powers as a member of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO.
Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.
If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
The responsibility for the day to day running of the charity is discharged to the managers.
Appointment of Trustees
Trustees may be appointed by the existing trustees or by the decision of the members at the annual general meeting.
In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees or appoint a new charity trustee. The maximum number of Charity trustees that may be appointed to the CIO is twelve.
Public benefit
In shaping the objectives for the year and planning activities, the trustees have considered the Charity commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
Objectives and activities
Objects of the Charity
The objects of the CIO are:
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To meet the needs of young parents and their children in the Hillfields area, in particular the relief of poverty and the advancement of education by:
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a. Raising awareness of the issues that affect young parents and their children, particularly by disseminating information to the public.
-
b. Working with statutory authorities, voluntary organisations and local residents in a common effort to establish projects and activities and exchange information and advice with them.
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Provide or assist in the provision of education and training opportunities for young parents and their children to establish projects and activities in the furtherance of this purpose.
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To further or benefit the residents of Hillfields and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power to establish or secure the establishment of a community centre and to maintain or manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Charitable purpose
HF&CT is the only third sector organisation in Hillfields and the Hub is the only user led nondenominational community building. Together they are key to positively engaging with a local community that has historically seen very little regeneration. The Hub building raises revenue to financially sustain itself by leasing space to local residents, community groups, businesses with a community focus, who provide youth services, sports, social events, health related activities, therapeutic work, adult education and engagement for members of the Hillfields community.
The focus of HF&CT is on developing community spirit by communicating with and involving local residents, expanding services and driving growth and opportunity in Hillfields. HF&CT has eight trustees who meet on a regular basis to share information, keep updated on events that impact on the community and plan local events and the future of the project in line with its priorities and objects. The project directly employs two Development Managers and a community led housing project manager. It also employs 6 junior club youth workers as well as the cleaning staff.
HF&CT regularly has volunteers supporting the junior club and other volunteers from the community who are invaluable to the service.
Activities undertaken for the public benefit and achievements during the year
This had been a really strong year financially for Hillfields Family and Community Trust. HFCT continues to grow in strength and size. Our new incoming manager has been a great asset to Hillfields bringing with her a wealth of knowledge and experience. We have continued to grow the range of services on offer at the Hub with an increase in Adult learning and Alternative learning provision for Children and young people growing significantly this year.
The Hub has been able to accommodate alternative education settings and this is important as every person need an opportunity to learn.
Income has been up this year as we continue to grow. We have also strengthened our financial controls and processes to support our growth.
Our Quartet core support ran out and we decided that we would no longer be asking for support towards salaries as we move towards a funding model that is supported by building rentals. This has helped to ensure a more stable future for the Hillfields Hub. We thank Quartet for supporting us in our journey towards financial sustainability.
Stage 1 of our centre refurbishment program was completed with more changes planned for next year. As part of this we have been a modernisation of our facilities with new flooring, roofing and painting as well as updating our Sports facilities. New double glazing and led lighting has helped us to reduce our environmental impact. This was supported by Sport England and CIL money from Bristol City Council. We also had funds from the Lottery community fund to allow us to improve our building safety and security by installing a new CCTV system and new fire doors.
Our Hillfields Homes project has continued to work towards delivering social housing for the area using the piece of land adjacent to the Hub.
Hillfields homes subsidiary was set up as a vehicle to manage the funds for this project. As the project has developed and is now being handed over to a housing association the decision was made to shut down the subsidiary as it is no longer needed.
Children and young people’s services – we have started to expand our CYP services. We are still running our very popular weekly Junior club and Holiday activity program funded through HAF (Holiday activities and food) This has allowed us to deliver activities for children on free school meals throughout the school holidays.
The Hub houses Cultural schools which builds confidence for the pupils and provides diversity within the wider Hillfields community.
We have also continued to deliver a weekly Food club for our community and opened a warm space to support local residents during the cost of living crisis. We have partnered with Hillfields Community gardens and with statutory authorities, voluntary organisations and local residents in a common effort to establish projects and activities and exchange information in our regular community network meeting.
We held two community events for older people funded by St. Monica's allowing us to put on events for both the Queens Jubilee and the King's Coronation.
We would especially like to thank our volunteers and the funders that continue to make our project possible - Quartet, Sport England, St.Monicas, The Big Lottery and Bristol City Council.
At the end of March 2023 we are in a good position to move into the next financial year. We have regular renters whose rental fees contribute to our undesignated fund and help us towards our goal of becoming self-sustainable. We rely on these renters as we no longer receive grants that contribute to the general running of the building (e.g. paying utilities), or contribute to the Manager’s salaries.
Reserves Policy and Risk Management
The trustees will aim to retain reserves that will contain 3 months running costs (approximately £20,000) of the charity in the event of a failure of funding or finance. The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves will be periodically reviewed.
The trustees have now examined the major risks to which the charity is exposed, and systems will continue to be established to mitigate those risks.
Going concern
The trustees have reviewed the circumstances of the charity and consider that adequate resources continue to be available to fund the activities of the organisation for the foreseeable future, depending on rental income. The Hub and HF&CT are still a going concern financially due to the funding outlined above and a healthy reserve.
Trustees’ responsibilities in relation to the financial statements
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
The trustees declare that they have approved the trustees’ report above.
Signature: Name: Zoe Fry Tina Hunt Date: 31[st] January 2024 31[st] January 2024
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HILLFIELDS FAMILY AND COMMUNITY TRUST
I report to the charity’s trustees on my examination of the accounts of Hillfields Family & Community Trust for the period ended 31 March 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.145 of the Charities Act 2011) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination; it is my responsibility to:
-
Examine the accounts (under section 145 of the 2011 Act),
-
To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) Act), and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required by audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steven Baptiste
Linden Accountants, Scrapstore House, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB
Steven Baptiste ACPA Date ..........31[st] January 2024 …………………
Hillfields Family & Community Trust
Statement of Financial Activities
For the year ended 31 March 2023
----- Start of picture text -----
2023 2022
Restricted Unrestricted Total Total
Note £ £ £ £
Income from:
Donations 2 2,066 160 2,226 890
Charitable activities 3 203,509 53,976 257,485 138,470
Investments 4 - 124 124 29
Other income 4 - 2,488 2,488 1,742
Total Income 205,575 56,748 262,323 141,131
Expenditure on:
Raising funds 5 2 1,466 1,468 531
Charitable activities 5 222,018 43,171 265,189 160,025
Total Expenditure 222,020 44,637 266,657 160,556
Net income / (expediture) before transfer (16,445) 12,111 (4,334) (19,425)
Transfer between funds 10 (6,720) 6,720 -
Net movement in funds 6 (23,165) 18,831 (4,334) (19,425)
Total funds brought forward 43,319 33,493 76,812 96,237
Total funds carried forward 20,154 52,324 72,478 76,812
----- End of picture text -----
Hillfields Family & Community Trust
Balance Sheet
For the year ended 31 March 2023
----- Start of picture text -----
2023 2022
Total Total
Note £ £ £
Current Assets
Debtors 8 27,952 8,416
Cash at bank and in hand 56,717 70,523
84,669 78,939
Liabilities
Creditors: amounts falling due within one year 9 12,191 (235)
Net current assets 72,478 79,174
Creditors: amounts falling due after one year 2,362
Net assets 72,478 76,812
Funds 10
Restricted funds 20,154 43,319
Unrestricted funds
General funds 52,324 33,493
72,478 76,812
----- End of picture text -----
These financial statements were approved by the Trustees on 31st January 2024 and are signed on their behalf by:
T Hunt Treasurer
Z Fry Chairperson
Charity Registration Number: 1165795
Hillfields Family & Community Trust
Statement of cash flows
For the year ended 31 March 2023
----- Start of picture text -----
2023
£
Cash used in operating activities
Net movement in funds (4,334)
Adjustments for:
Interest received and bank adjustments (250)
Decrease/(increase) in debtors (19,536)
Increase/(decrease) in creditors 12,426
Net cash provided by / (used in) operating activities (11,694)
Cashflows from investment activies
Interest received and bank adjustments 250
Increase in cash and cash equivalents in the year (11,444)
Cash and cash equivalents at the beginning of the year 76,812
Cash and cash equivalents at the end of the year 65,368
----- End of picture text -----*
- 2022 equivalent not available due to change in accounting procedure from "receipts and payments" to full accrual accounting
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
1 Accounting policies
a) Basis of Preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) – Charities SORP (FRS102)).
In previous years, in compliance with Charities SORP (FRS102), Hillfields Family & Community Trust operated a Receipts and Payments basis for their statutory accounts, up to 21-22 financial year. However, for the financial year 22-23, in compliance with the Charities SORP and due to the substantial increase in income and expenditure the Trustees have upgraded to a full accruals system for their statutory accounts.
As a result of the move from Receipts and Payments to Accruals accounting and the differences in opening balances caused by this move a number of adjustments have been made to ensure that all opening balances and comparative information is correctly applied. Where an adjustment has been required the full details have been recorded in the relevant note.
b) Going Concern Basis of Accounting
The accounts have been prepared on the assumption that the charitable incorporated organisation is able to continue as a going concern, which the Trustees consider appropriate having regard to the charity’s unrestricted reserves. Hillfields Family & Community Trust has an unrestricted reserves balance of £52,324 moving into 23-24 financial year (£33,493 21-22). The Trustees are monitoring the ongoing financial position regularly to ensure that the organisation continues to maintain its level of activity and financial position.
c) Income
Income (from grants and donations) is recognised when the charitable incorporated organisation has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.
d) Volunteer Time
In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised as a monetary value.
e) Interest Receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charitable incorporated organisation: this is normally upon notification of the interest paid or payable by the bank.
f) Funds Accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charitable incorporated organisation. Restricted funds are donations or grants which the donor/grantor has specified are to be solely used for particular areas of the charitable organisation’s work or for specific projects being undertaken by the organisation.
g) Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
h) Allocation of Support and Governance Costs
Support costs are those functions that enable the organisation to maintain its activities but are not primarily connected to delivering charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities based on the proportion of direct costs; approximately as follows:
| Fundraising | 0.50% |
|---|---|
| Charitable Activities | 99.50% |
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
i) Tangible Fixed Assets
Unrestricted expenditure on fixed assets is capitalised where the purchase of one item, including set up and if required installation, exceeds £500. All restricted tangible asset expenditure is expensed at time of purchase, unless otherwise directed by the funding
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its expected useful life.
Depreciation Percentages, and method to be used:
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Computer Equipment at 25% per annum, 4 years, straight line method
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Presentation Equipment at 25% per annum, 4 years, straight line method
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General Equipment at 25% per annum, 4 years, straight line method
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Fixtures at 10% per annum, 10 years, straight line method
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Fittings at 10% per annum, 10 years, straight line
j) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount of prepaid net of any trade discount due.
k) Cash at Bank and in Hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account
l) Creditors
Creditors and provisions are recognised where the charitable incorporated organisation has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
m) Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
n) Pension Costs
The charitable incorporated organisation offers a defined contribution scheme, contributing 3% of gross pay towards an auto-enrolment scheme. The cost of providing pensions and related benefits is included within staff costs.
o) Accounting Estimates and Key Judgements
In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
p) Grants
The charitable incorporated organisation receives government grants, deemed to be funding from Bristol City Council, Department of Education, Sport England, National Lottery (via Learning Partnership West), Community Infrastructure Levy, to fund charitable activities and capital projects. The total value of such grants in the period ending 31st March 2023 was £155,772 (£71,138, 22-23). There are no unfulfilled conditions or contingencies attaching to these grants.
Hillfields Family & Community Trust were also in receipt of a number of grants from other sources totalling £47,737 in financial year 2223, (£33,354, 21-22). Hillfields Family & Community Trust would like to thank all the organisations and foundations that have supported their work during this period, including: Quartet Community Foundation, St James Place Charitable Foundation and St. Monica’s Trust.
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
----- Start of picture text -----
2 Donations and legacies
Restricted Unrestricted 2023 Total 2022 Total
£ £ £ £
Donations 2,066 160 2,226 890
- - - -
Legacies
Total 2,066 160 2,226 890
3 Income from charitable activities
Restricted Unrestricted 2023 Total 2022 Total
£ £ £ £
Grants 203,509 203,509 104,492
Venue hire and services (for community groups) 53,976 53,976 33,977
203,509 53,976 257,485 138,469
4 Investment and other Income
Restricted Unrestricted 2023 Total 2022 Total
£ £ £ £
Investment Income 124 124 29
-
UK government job retention scheme (COVID) 1,569
Other Income (Bank Account Adjustments) 126 126 -
Loan Written Off 2,362 2,362 -
-
2,612 2,612 1,598
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- This amount had been incorrectly held as Creditors > 1 year as a historic balance and is being restated here. This amount represents funds held for external groups by Hillfields Young Mothers, a previous incarnation of this organisation.
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
5 Total resources expended
| Staff Costs Other Staff Costs Office Running Costs Building Running Costs Capital: Building Maint. & Installation Professional Fees Promotion & Fundraising Community Events & Activities Direct Totals Allocation of support and governance costs Total expenditure |
Cost of raising funds Charitable Activities Support and governance 2023 Total £ £ £ £ 1,296 49,716 9,079 60,091 - 3,085 166 3,251 - 701 3,987 4,688 - 23,860 - 23,860 - 157,512 157,512 - - 11,250 11,250 34 - - 34 - 5,450 521 5,971 1,330 240,324 25,003 266,657 138 24,865 (25,003) 1,468 265,189 - 266,657 |
2022 Total £ 63,557 1,667 5,655 25,193 12,882 46,942 231 4,429 160,556 160,556 |
|---|---|---|
- This amount had been incorrectly held as Creditors > 1 year as a historic balance and is being restated here. This amount represents funds held for external groups by Hillfields Young Mothers, a previous incarnation of this organisation.
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
----- Start of picture text -----
||||
|---|---|---|
|6|Net resouces for the year|
|This is stated after charging:|
|2023|2022|
|£|£|
|Auditors' renumeration|
|Independent examination|1,020|599|
|Other services|-|-|
|-|-|
|Trustees' reimbursed expenses|
|7|Staff costs and numbers|
|2023|*2022|
|£|£|
|Salaries and wages|
|Core Staff|47,953|Unknown|
|Short-term Contract Staff (Hillfield Homes)|6,440|Unknown|
|Sessional/Occasional Staff|7,148|Unknown|
|Salaries and wages total|61,541|67,588|
|Social security costs|(2,406)|(4,475)|
|Pension contributions|956|990|
|60,091|64,103|
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*2022 staff and wages total is a balancing figure, as the total staff cost of £64,103 was that given in the published 2022 accounts, however the accounting database shows the 2022 figure for salaries and wages as £67,041.
No employees earned more than £60,000 during the year
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||||
|---|---|---|
|2023|2022|
|No.|No.|
|Average staff head count (Core staff)|3|Unknown|
| Short-term Contract Staff (Hillfield Homes)|2|Unknown|
|* Sessional/Occasional Staff|5|Unknown|
----- End of picture text -----
- Both employed for 3 months for specific project
** Sessional staff employed on zero hour basis
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
----- Start of picture text -----
8 Debtors
2023 2022
£ £
Trade debtors 16,927 8,416
- -
Prepayments
Accrued income 11,025 -
Other debtors - -
27,952 8,416
9 Creditors: amounts falling due within one year
2023 2022
£ £
Trade creditors 5,596 173
Accruals 5,048 -
Taxation and social security 1,547 (407)
Deferred income - -
Other creditors - -
12,191 (234)
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- An accrual of £599 was noted in the 2022 published accounts. Unfortunately, these accounts were presented on a "receipts and and payments" basis, although it is evident that some debtors and creditors were entered on the accounting database prior to cash settlement and are therefore included in presented income and expenditure.
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
10 Movement in funds
| Movement in funds | |
|---|---|
| Restricted Funds Community Development & Activity CIL - Building Installation, Repairs, etc. Junior Club Food Club Strategic Development (Quartet) Hillfields Gardens Hillfields Community Trust Warm Spaces (Quartet) Holiday Action Fund (DofE HAF) St. Monica's Bristol City Council - PPE |
Balance b/f at 1 April 2022 Income Expenditure Transfer between funds Balance c/f at 31 March 2023 £ £ £ £ £ 8,065 15,198 (21,410) - 1,853 31,478 119,900 (152,039) - (661) 578 25,145 (16,915) (3,120) 5,688 3,046 1,596 (4,749) (1,440) (1,547) - 900 (308) - 592 - 1,000 (1,000) - - 152 - - - 152 - 24,839 (16,884) - 7,955 - 8,653 (8,150) (2,160) (1,657) - 1,000 (199) - 801 - 7,344 (366) - 6,978 |
| Restricted Funds Sub-Total | 43,319 205,575 (222,020) (6,720) 20,154 |
| Unrestricted Funds General Fund * Write back of misquoted funds in 2022 accounts |
33,493 54,386 (44,637) 6,720 49,962 - 2,362 - - 2,362 |
| Unrestricted Funds total | 33,493 56,748 (44,637) 6,720 52,324 |
| Total funds | 76,812 262,323 (266,657) - 72,478 |
- This is the balance b/f from closedown of Hillfields Young Mothers.
It was incorrectly treated as a long-term liability called "Funds owed to other organisations" in 2022 Financial Statements
Prior Year - Movement in Funds
Restricted Funds
| Restricted Funds | |
|---|---|
| Community Development & Activity CIL - Building Installation, Repairs, etc. Junior Club Food Club Hillfields Community Trust Power To Change |
Balance b/f at 1 April 2021 Income Expenditure Transfer between funds Balance c/f at 31 March 2022 - 30,180 (22,115) - 8,065 42,869 - (11,391) - 31,478 (1,177) 15,247 (13,492) - 578 - 3,715 (669) - 3,046 152 - - - 152 6,481 48,000 (57,530) 3,049 - |
| Restricted Funds Sub-Total | 48,325 97,142 (105,197) 3,049 43,319 |
| Unrestricted Funds General Fund |
47,912 43,989 (55,359) (3,049) 33,493 |
| Unrestricted Funds total | 47,912 43,989 (55,359) (3,049) 33,493 |
| Total funds | 96,237 141,131 (160,556) - 76,812 |
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
Notes to Restricted Funds:
Community Development & Activity:
This programme of work, funded mainly through Quartet Community Foundation, with additional small grant funding, has supported the ongoing development of Hillfields Family & Community Trust. This development has included the primary work on the Hillfields Homes project, looking at the possibility of additional social housing in the area. This programme has also included the stabilisation of the core staff team, especially after the pandemic and its effect on community venues. As part of this work Hillfields has reviewed and developed all of its internal and finance systems to ensure that it can sustain the core elements of its community activities.
CIL - Building, Installation, Repairs, etc.
This is an ongoing programme of work to further develop the Hillfields Community Hub as a community venue for local groups and organisations to access. During financial year 22-23 this has included introducing accessible features for the disabled, upgrading fire doors, introducing CCTV of the site and improving all aspects of the building (Lottery Community Fund).
Junior Club
This programme of work funded by the National Lottery Reaching Communities Fund, through a partnership agreement with Learning Partnership West has enabled Hillfields Family & Community Trust to maintain a weekly Junior Club for young people. The Junior Club provides young people (aged 8-11) with a place to gather and a range of structured activities and play opportunities.
Food Club
The Food Club was originally funded by John James Charitable Trust in financial year 21-22, which enabled Hillfields Family & Community Trust to establish a weekly ‘food club’ to support members of the local community with food to enable them to continue to feed their dependents. Unfortunately the initial funding was fully taken up during 22-23 financial year. Since then the Food Club has continued on donations from those using the provision. Hillfields Family & Community Trust is hoping to attract further funding for this project during 23-24 financial year.
Strategic Development
Hillfields Family & Community Trust would like to thank Quartet Community Foundation for it’s funding for this work which has provided the CEO’s with additional support and the Trustees with advice to enable the development of strategic development plans for the organisation.
Hillfields Gardens
This programme of work provides the Hillfields Gardens group with the resources to maintain the gardens around the Hillfields Community Hub, this has been further developed into 23-24 financial year.
Warm Spaces
This programme, funded by Quartet Community Foundation, enabled Hillfields Family & Community Trust to provide the local community, struggling with increased cost of living, to have a safe, warm space within the community. The funding was used to improve and enhance the resources at Hillfields Community Hub, ensure that warmth was maintained through the winter and into the spring of 2023 and to coordinate local efforts for the community.
Holiday Activity Fund (inc. Food)
This project funded via the Department for Education has been renewed annually and enables Hillfields Family & Community Trust to provide structured play activities, trips and resources and a hot meal young people of school age through the school holidays.
Hillfields Family & Community Trust
Notes to the financial statements
For the year ended 31 March 2023
St. Monica’s
St. Monica’s have funded Hillfields Family & Community Trust over the last two year’s to provide a community wide celebration of both the Queen’s Silver Jubilee in 2022 and the Coronation of King Charles in spring 2023.
Bristol City Council: PPE
This funding has enabled the Hillfields Community Hub to upgrade and maintain all its PPE provision for the community, especially since the pandemic. This helps to ensure that the Hub is a safe environment for those in the community.
11 Trustees' remuneration and expenses
During the period, none of the trustees of the charity received direct payments, expense reimbursement or remuneration as a result of their activities and role as trustee.
12 Related party transactions
During the period, two familial relations of the co-CEO of the charity, George Brimble, were employed by the charity and paid regular salaries.
For the employee Lucy Touray, daughter to George Brimble, the total employment costs incurred by the charity were £1,900.80. Additionally during the period, they were reimbursed £83.86 as repayment for expenses incurred personally.
For the employee Kiera Touray, granddaughter to George Brimble, the total employment costs incurred by the charity were £2,098.64. There were no expense reimbursements paid to this employee during the period.