## **Trustees' Annual Report for the period**
Period start date Period end date **6 April 2020 5 April 2021**
**To**
**From**
## Section A Reference and administration details
**Charity name** Oxfordshire Open Award **Other names charity is known by** OxDofE **Registered charity number (if any)** 1165793 **Charity's principal address** 16 Sandford Close Abingdon Oxfordshire **Postcode OX14 2PX**
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Andy Pope Chairman
2 David Allchin Treasurer
3 Trevor Langrish
4 Carly Elphick
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Elected by members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The advancement in life of young people aged 14 - 25 living in Oxfordshire and the surrounding area by the provision of help and support to participate in the **Summary of the objects of the** Duke of Edinburgh's Award as a means of developing their skills, capacities and **charity set out in its** capabilities to enable them to participate in society as independent, mature **governing document** and responsible individuals.
March **2012**
**TAR**
2
1. To hold a D of E licence to enable the charity to support young people to complete their D of E awards, both directly and indirectly via other selfgoverning organisations using the charity’s licence.
2. To maintain a hardship fund to enable young people within the Oxfordshire area to complete their D of E award where financial constraints may have been a barrier.
3. To maintain a store of expedition equipment for young people to use on their DofE expeditions.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
4. To provide nationally recognised qualifications for D of E expedition leaders, specifically first aid and Lowland Leader Award.
## **Additional details of objectives and activities (Optional information)**
Grants are made from the hardship fund to individuals using a specific process, without being unduly intrusive.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Unsurprisingly there is very little to report because of the impact of the COVID19 pandemic. All face to face meetings were suspended during the year and we had very few new enrolments via the virtual centre (1 bronze, 1 silver & 9 golds) or completions (4 silvers & 3 golds). All of the scheduled leader training had to be cancelled and no use was made of the expedition equipment store. There was no use of the hardship funds either. I suspect that the report for the year to 5[th] April 2022 will be similar. During the year the charity continued to honour its financial commitments with respect to insurance, DofE licences and rental for the equipment store as detailed in the treasurer’s report. We continue to help DofE participants via a virtual service, hoping to resume face to face meetings and expeditions in the near future.
March **2012**
**TAR**
4
## **Section E Financial review**
In the event of the organisation accruing more money in the current **Brief statement of the** account than is needed for the day to day running of the organisation, **charity’s policy on reserves** then the committee may wish to consider donating at least some of the surplus to the Hardship Fund, reducing the levy made on participants or to another worthwhile cause to support the Duke of Edinburgh’s Award.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
March **2012**
**TAR**
5
**Signature(s) Full name(s)** Andrew John Pope **Position (eg Secretary, Chair,** Chairman **etc) Date** 31/1/2022
March **2012**
**TAR**
6
|||Unrestricted|Restricted|Endowrnent|
|---|---|---|---|---|
|||funds|funds|funds|
|||tonearestf|tonearostf|toneared€|
|B{Cashfunds|cashat bank|732|4,687||
||Cashheld by\AIrtrteyteam|38|||
||Totalcashfunds|na|4,tfrr||
||(agree balances withrrciptsand payrnents||||
||rccount(s))||||
|||Unrestricted|Restricted|Endowment|
|||funds|funds|funds|
|||tonearestf|tonearestf|tonearcstf|
|82 Other monetary assets|||||
|||Fundto which|Cost(optionat||Current value|
|83lnvestmentasseB|||||
|||Fundto which|Cost{optional}|Cunentvalue|
|84 Assets retained for the|||||
|charity's ownuse|||||
|||Fundto which|Amountdue||
|85 Liabilities|||||
|Signed by one or two trusteeson
behalfofallthe trustees||PrintName|||
|||flNgrPcrd|||
|CCXX R2 accounts (SS)||Ailr{\{+trrt}ttv|||
##