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2024-04-05-accounts

Charity registration number: 1165789

Godolphin Cross Community Association (CIO)

Annual Report and Unaudited but Independently Examined Accounts for the Year Ended 31 March 2024

1

Godolphin Cross Community Association (CIO)

Contents

Reference and Administrative Details Page 3 Trustees' Report Page 4 - 6 Independent Examiner's report Page 7 - 8 Statement of financial activities Page 9 Balance Sheet Page 10 Notes to the financial statements Page 11 - 19

2

Godolphin Cross Community Association (CIO)

Reference and Administrative Details

Charity registration number 1165789

Place of business The Old Chapel Godolphin Cross Helston Cornwall TR13 9RA Registered Office The Old Chapel Godolphin Cross Helston Cornwall TR13 9RA Trustees Richard Mckie – Chairman Clive Richards – Secretary Terry Halliday - Treasurer Sharon Halliday John Owen Kate Thomas Steve Polglase Samantha Mackintosh Laura Birkett Independent Examiner Chris Cooling

3

Godolphin Cross Community Association (CIO) Trustees’ Report

The trustees present their report and the financial statements for the year ended 31st March 2024. The trustees who served during the year are set out on page 3.

Chairman’s statement

The end of the financial year in March 2024 marks a significant point in the continuing development of the Godolphin Cross Community Association.

After over 6 years of hard graft and tireless fundraising, we finally completed the refurbishment of the Old Chapel, which we purchased on behalf of the local community way back in November 2017. We undertook 3 separate phases of work in that time to convert the building into a warm, green, modern hub for all ages, raising and spending over half a million pounds in the process.

The last of the work was completed in March 2024 with the installation of batteries to store any excess solar energy produced by the bank of 34 panels on the Chapel roof. Along with the use of Air Source Heat Pumps and much improved insulation, GCCA have converted a cold, oil fired, Victorian vault into the top quality, eco - conscious venue we now have. And we've tried to keep the essential charm of the building, investing in stained glass window repairs and giving a little TLC to the classic chapel ceiling, corbals and stone walls.

The Trustee team have held strong throughout this period, and much credit is due to them (they are all named earlier in this report) and the growing team of volunteers who make the difference in our community. We are especially proud that we can offer something for all ages; from the week old babies in the Dinky's Tuesday sessions to the ninety year olds coming regularly to the Reach Out groups.

But - having spent so long on securing a terrific base for local activities - what next for GCCA? Certainly we'll need to finish the road safety work begun way back in 2014 and look to establish some new play facilities that are still absent in the village. So we need to thank all the grant givers and generous supporters who have helped pay for the work, and hope they will remember us kindly when we come back for help to do new things for local people.

Whatever we do, we will still depend on the hard work of Trustees, paid staff and volunteers and the support of local people attending our Markets, music nights and licensed bars. Who was it that said - "If you build it - they will come"?

Date 22/07/2024 Richard Mckie Chairman - GCCA

4

Reserves Policy

The Trustees have put in place a financial policy which lays out procedures for handling charity finances to protect both the charity assets and those involved. The document included a reserves policy which is constantly under review due to the fast pace of change at present. The current level of reserves is set at £12,000.00.

Networking parties

Godolphin Cross Community Association (CIO) is an independent organisation and is not affiliated to any other body. We are members of the Cornwall Voluntary Sector Forum.

Property/premises

GCCA has owned the Chapel since November 2017, and the refurbishment of the Old Chapel has at last been completed. A building programme costing in excess of £500,000 since 2019 has created a modern but iconic community hub heated by “green” technology, with the final phase of work to provide solar storage batteries completed in the last days of March 2024

Objectives and activities

Purposes and aims

The purpose of GCCA is to promote the benefit of the inhabitants of Godolphin Cross and the surrounding area without distinction of gender, sexual orientation, nationality, age, disability, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to promote good health and wellbeing, advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; and to promote such other charitable purposes (charitable under English law) in the area of benefit as the trustees may from time to time be determined.

The Association shall be non-party in politics and non-sectarian in religion.

The board is mindful of the requirements of the Charity Commission guidelines on public benefit.

To this end the association runs a varied programme of events catering for all sectors of the community.

5

Statement of Trustees' Responsibilities

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP).

In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-

The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

This report was approved by the board of trustees on Date 22/07/2024.

Richard Mckie Chair of Trustees

6

Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2024

I report to the Trustees on my examination of the financial statements of the charity on pages 10 to 20 for the year ended 31 March 2024 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 12.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As described on page 6, you, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.

The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-

a) examine the financial statements of the charity under Section 145 of the Act;

b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner's Statement and scope of work undertaken

I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide.

Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.

7

Independent Examiner's Statement, Report and Opinion

Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-

no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Chris Cooling

Date 26/07/2024

8

Godolphin Cross Community Association - Statement of Financial Activities for the year ended 31 March 2024

SORP
Ref
Income & Endowments from:
Donations & Legacies
A1
Charitable activities
A2
Investments
A4
Total income
A
Expenditure on:
Charitable activities
B2
Total expenditure
B
Net income for the year
Transfers
Net movement in funds
Reconciliation of funds:-
E
Total funds brought forward
Total funds carried forward		 Current
year
Unrestricted
Funds
2024
£
1,550
46,398
677
48,625
40,965
40,965
7,660
(4,647)
3,013
53,414
56,427		 Current
year
Restricted
Funds
2024
£
485
101,899
-
102,384
63,258
63,258
39,126
4,647
43,773
682,906
726,679		 Current
year
Total
Funds
2024
£
2,035
148,297
677
151,009
104,223
104,223
46,786
0
46,786
736,320
783,106		 Prior
Year
Total
Funds
2023
£
4,768
186,659
163
191,590
83,941
83,941
107,649
0
107,649
628,671
736,320

The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.

All activities derive from continuing operations.

9

Godolphin Cross Community Association - Balance Sheet as at 31 March 2024

Notes
SORP
Ref
Fixed assets
A
Tangible assets
5
A2
Current assets
B
Debtors/Stock
6
B2
Cash at bank and in hand
B4
Total current assets
Creditors: amounts falling due
within one year
7
C1
Net current assets
The total net assets of the charity		 13,385
75,813		 2024
£
695,292


87,815
783,106		 2,225
84,820		 2023
£
651,618
84,702
89,198
(1,383)		 87,045
(2,343)
736,320

The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA.

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.

The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 8.

The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

Terry Halliday

Trustee (Treasurer) Approved by the board of trustees on Date 22/07/2024

10

Notes to the Accounts for the year ended 31 March 2024

1 Accounting policies

Basis of preparation and accounting convention

The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law.

Income

There has been no offsetting of assets & liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS 102.

Recognition of liabilities and expenditure

A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.

Tangible fixed assets

Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.

Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.

Freehold Premises 2% Straight Line Fixtures & Fittings 25% Straight Line

11

Plant and Machinery 4% Straight Line

Debtors

Debtors are measured at their recoverable amounts at the balance sheet date.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Cash and bank balances

Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.

2 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity and is therefore included in the relevant costs in the Statement of Financial Activities.

3 Financial instruments.

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at the carrying value plus accrued interest less repayments. The financing charge to expenditure is at a constant rate calculated using the effective interest method.

4 Staff costs

Salary costs
Gross Salaries excluding trustees and key management
personnel
Total salaries, wages and related
costs

The charity employs two part time youth workers, two part time Project
Workers (“Reach Out” and Arts/Heritage), one part time Financial
Advisor
Numbers of full time employees or full time
equivalents
The average number of total staff employed in the
year was		 2024
£
34,201
34,201
2024
5		 2023
£
29,025
29,025
2023
9

One of the trustees has been paid remuneration from self employment with the charity. John Owen acted as Caretaker during the year. No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.

12

5 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023		 Land and
Buildings
£
700,898
58,691
759,589
50,195
15,391
65,586
694,003
650,703		 Fixtures
&
Fittings
£
8,011
795		 Motor
Vehicles
£
-
-
-
-
-
-
-
**- **		 Total
£
708,909
59,486
8,806
7,096
421		 768,395
57,291
15,812
7,517
1,289
915		 73,103
695,292
651,618

6 Debtors/Stock


Pre Payments
Trade debtors
Stock
7 Creditors
Trade creditors
PAYE Payable
Accruals
Deferred Income - Unrestricted & designated funds		 2024
£
1,499
10,769
1,117
2024
£
(82)
383
612
470
1,383		 2023
£
1,087
(15)
1,154
2023
£

(82)
292

1,112

1,021
3,401

13

9 Restricted Current Assets by individual funds

Restricted funds:-
Chapel Purchase & Refurbishment
Tinners
Reach Out Scheme
Signage & Printer
Road Safety Grant
Rickshaw
Total restricted funds		 Funds
brought
forward
from
2023
11,142
10,436
9,281
223
9,000
5,000
45,082		 Movement
in funds in
2024
(11,142)
5,263
5,076
(138)
-
1,000		 Transfers
between
funds in
2024
-
-
-
-
-
-
-		 Funds
carried
forward
to 2025
-
15,699
14,357
85
9,000
6,000
59 45,141

14

Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015

This analysis is classified by conventional nominal descriptions and not by activity.

10 Donations and Legacies

Donations and gifts from individuals
Small donations individually less than £1000
Gift Aid
Total donations and gifts from individuals
Total Donations and Legacies
A1
11Income from charitable
activities
Primary purpose and ancillary trading
Sale of Purchased Goods
Monthly Draw
Events
Advertising
Hall Income
Total Primary purpose and ancillary trading		 Current
year
Unrestricted
Funds
2024
£
1550
-
1,550
1,550
Current year
Unrestricted
Funds
2024
£
15,026
4,295
5,898
265
5,554
31,038		 Current
year
Restricted
Funds
2024
£
485
-
485
485
Current
year
Restricted
Funds
2024
£
-
-
-
-
-
-		 Current
year
Total
Funds
2024
£
2,035
-
2,035
2,035
Current
year
Total
Funds
2024
£
15,026
4,295
5,898
265
5,554
31,038		 Prior Year
Total
Funds
2023
£
4,401
367
4,768
4,768
Prior Year
Total
Funds
2023
£
11,029
4,000
3,973
231
3,972
23,205

15

2 Charitable income from funders

Grants
Creative Kernow
Devon and Cornwall Police Crime
Commisioner
Bernard Sunley Foundation
Cornwall Archaelogical Society
National Lottery Reaching
Communities
Feast
F Winham Foundation
Garfield Weston
Volunteer Cornwall
National Lottery Heritage Fund
Trusthouse
Biffa
Cornwall Council
Cornwall Community Foundation
University of Plymouth
Coop Foundation
Charles Haywood Foundation
Historic England
Hedley
Clothworkers Foundation
Total Grants
Total Charitable income from
funders		 Current
year
Unrestricted
Funds
2024
£
2,160
650
12,550
15,360
15,360		 Current
year
Restricted
Funds
2024
£
185
500
39,983
15,000
3,835
20,986
9,813
1,000
4,097
5,000
1,500
101,899
101,899		 Current
year
Total
Funds
2024
£
2,345
650
500
39,983
15,000
3,835
20,986
9,813
13,550
4,097
5,000
1,500
117,259
117,259		 Prior
Year
Total
Funds
2023
£
15,000
64,936
855
3,000
15,000
2,500
9,903
4,000
500
7,500
15,000
8,260
2,000
15,000
163,454
163,454

16

13 Total Income from charitable activities


Total income from charitable trading
Total Charitable income from funders
Total from charitable activities
A2		 Current
year
Unrestricted
Funds
£
2024
31,038
15,360
46,398		 Current
year
Restricted
Funds
£
2024
-
101,899
101,899		 Current
year
Total
Funds
£
2024
31,038
117,259
148,297		 Prior Year
Total
Funds
£
2023
23,205
163,454
186,659

14

Investment income

14
Investment income
Bank Interest Receivable
Total investment income
A4		 Current
year
Unrestricted
Funds
2024
£
677
677		 Current
year
Restricted
Funds
2024
£
-
-		 Current
year
Total
Funds
2024
£
677
677		 Prior Year
Total
Funds
2023
£
163

163

15 Expenditure on charitable activities

15
Expenditure on charitable
activities
Gross wages and salaries - charitable
activities
Travel and Subsistence - Charitable
Activities
Activities
Legal and Professional Fees
Total direct spending
B2a		 Current
year
Unrestricted
Funds
2024
£
8,332
525
4,023
-
12,880		 Current
year
Restricted
Funds
2024
£
25,869
795
10,512
3,196
40,372		 Current
year
Total
Funds
2024
£
34,201
1,320
14,535
3,196
53,352		 Prior Year
Total
Funds
2023
£
29,025
500
5,184
10,970
45,679

17

16 Expenditure on charitable activities - Charitable trading

Catering Purchases
Good Purchased to Sell
Prize Monies
Total charitable trading costs
B2b		 Current
year
Unrestricted
Funds
2024
£
6,601
2,951
2,100
11,652		 Current
year
Restricted
Funds
2024
£
-
-
-
-		 Current
year
Prior Year
Total
Funds
Total
Funds
2024
2023
£
£
6,601
4,811
2,951
3,254
2,100
2,200
11,652
10,265

17 Support costs for charitable activities

Premises Expenses
Rates and water charges
Rents
Light heat and power
Cleaning and waste management
Premises repairs, renewals and
maintenance
Administrative overheads
Telephone, fax and internet
Postage
Trade Subscriptions
Advertising and marketing
Insurance
Sundry expenses
Financial costs
Depreciation & Amortisation in total for
the period
Support costs before reallocation
Total support costs		 Current
year
Unrestricted
Funds
2024
£
192
140
4,678
3,808
1,907
549
9
1,280
-
1,836
1,934
-		 Current
year
Restricted
Funds
2024
£
-
2,925
-
-
1,887
-
2
-
48
-
2,212
15,812
22,886
22,886		 Current
year
Total
Funds
2024
£
192
3,065
4,678
3,808
3,794
549
11
1,280
48
1,836
4,146
15,812		 Prior Year
Total
Funds
2023
£
188
893
10
3,211
598
552
13
1,213
268
2,578
2,377
16,021
16,333
16,333		 39,219
39,219		 27,922
27,922

18

18 Governance costs

Independent Examiner's fees
Total Governance costs		 Current year
Unrestricted
Funds
2024
£
100
100		 Current
year
Restricted
Funds
2024
£
-
-		 Current
year
Total
Funds
2024
£
100
100		 Prior Year
Total
Funds
2023
£
75
75

19 Total Charitable expenditure

19 Total Charitable expenditure
Total direct spending
B2a
Total charitable trading costs
B2b
Total support costs
B2d
Total Governance costs
B2e
Total charitable expenditure
B2		 Current
year
Unrestricted
Funds
2024
£

12,880

11,652

16,333

100

40,965		 Current
year
Current
year
Prior Year
Restricted
Funds
Total
Funds
Total
Funds
2024
2024
2023
£
£
£
40,372
53,352
45,679
-
11,652
10,265
22,886
39,219
27,922
-
100
75
63,258
104,223
83,941

19